REGisfERED CHARITY NUMBER: 522205 Report of the Trustees and Unaudlted Flnancl•l Statements for Year Ended 31 December 2023 for Cotgrave Soclal Welfare Scheme & aayton & Brewlll artered Accountants Cawley House 149-155 Canal Street Nottingham Nottinghamshire NGI 7HR
Cotgrnve Social Welfare Sthern4 & Institute Contents of the Flnandal Statements for the year ended 31 December 2023 PJge Report of the Tnwtees L to 2 Independent Examin•es Report Statement of Finandal Actlvltles B•lance Sheet Notes to the Flnandal Ststenients 6 to 13 Detslknl Ststement of Financial Artivitles 14
Cotgrnve Social welfa Scheme & Instit0 Report of the Trustees for the year ended 31 December 2023 The trustees present their report with the financial statements of the charlty for the year ended 31 Deeember 2023. ThE trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of RecDmmended Prattlce appllcable to charities preparing their accounts in accordan wlth the Financlal RepO.g Standard applicable in the UK and Republic of Irdand (FRS 102) (effecuve I January 2019). OBJECTXVES AND ACTIvrriES The chantable activities of the Cotgrave S(Kial Welfare Stheme and Institute are to provlde a welfare Institute and recreational ground for the beneftt of the parish of Cotgrave and the neighbourhood, in particular the mining commLbnity. for the purp05e of improving the conditions of life and for the pramotion of t*e education of younger members of the community. ACHIEVEMENT AND PERFORMANCE In the year ended 31 Dernber 2023 the main income of the tharity has been an ocpJpatlonal Ilcence fee of E43,959 (2022 - £101,251) from the Cotgrave Welfare Scheme Soaal aub Limited for rental of the premises and room hire and car park income of £34.70I 12022 - £34,549). FENANCIAL REVZEW Financial posltSon The results for the year show a profit of £64,973 {2022 £114,281). Overall, the Trustees are happy with the current finanual positlon of the Charity. The Tmstee5 were aware that the last financial year brought ft's own challenges with hlgher inflation and genernl economlt conditions.They are constantly updatlnglrenovatlng the premises to keep the building up to a certaln standard 50 they can continue for many years to come. The trustees belleve the next finanoal year following additional corporate booklngs will increase their revenue and therefore improve things further for their customers and member5. The Trustees continue to work their hardest to further solidify the fvture of the club. ReseNes policy The trustees have consldered the level of resep4es held by the Cotgrave Social Welfare Scheme and Institute as at 31st December 2023 The tharity needs reserves to enable It to contlnue Its current actlvlt5es. Total unrestrirted reserves at the year end were £559.803 {2022 £493,890> within which £289,915 (2022 £233,488) was represented by net current asset5 and not tied up in fixed assets. It 15 the trustees long term intention to establish a free rTYeS level equal to one years expenditu on charitable activities . currently £31,060 (2002 £38.054). STRvcfuRE. GOVERNANCE AIID MANAGEMENT Governing document The charity is controlled by its govemiro document. a deed of trust and nstItuteS an unincorporated charity. The trust deed was set up on 23rd Aprll 1966. There are three trustees. The trustees are appointed for a perood of four years. The chalr of trLlStees fotates on an annual basls befften a CISWO trustee and a Union trustee. Trustees meet on a monthly basls. The trustees have examlned the princlpal area5 of the charity's operations and considered the major rlsks fad in each of these areas. In the opinion of the trustees the charity has established resources and control systems which under normal condltfons, should allow these rtsks to be mltlgated to an acceptable level in Its day to day operations. REFERENCE AND ADMINIsfRATIVE DEfAxLS Reglstered Charity number 522205 Page I
Cotgrave Sodal Welfare Scheme & Institute Report of the Trustees for the year ended 31 December 2023 Prlnclpal address Woodview Cotgrave Nottingham Nottinghamshire NG12 3PJ TTUSteeg J R Glll M Brown M Warner J Hoar Independent Examlner Yvonne Jackson Bsc FCA aayton & 8rewill Chartered Accountants Cawley Plouse 149-155 Canal Street Nottingham Nottinghamshire NGI 7HR Solicitors Freeths LLP Cumbedand Court 80 Mount Street Nottingham NGI 6HH The Cotgrave Social Welfare Scherne and Instite is reglstered with the Charity Commi$5ion under the name Cotgrave Social Welfare Centre. Approved by order of the board of trustees on .%P...... and slgned on Its behalf M Brown - Trustee Page 2
Independent Examlner's Report to the Trustees of Cotgr•ve Sodal Welfare Stheme & Instltute Indepondent mminer's report to the trustees ol Cotgr•v• Sodal Welfare Scheme & Instltute I report to the tharfty trustees on my examination of the accounts of Cotgrave Soclal Welfare Scheme & Instltute (the Trustl for the year ended 31 December 2023. Responslbillties and basls of report A5 the charfty trustees of the Trust yoij are responsible for the preparauon of the account5 In accordan with the requlrements of the Charfves Act 2011 ('the Act,). I report In respert of my examlnatlon of the Trust's accounts cathed out under Sectlon 145 of the Att and In carylng out my examinatlon I have followed all appllcable Dlrecuons glven by the Charity Commlsslon under Section 145{5)(bl of the Act. Independent examlner's Staternent I have cornpleted my examlnation. I confirm that no material matter5 have come to my attention in connection with the examinatlon giving me cause to belleve that in any mater4al respect: accountlng records were not kept in respect of the Trust as required by Section 130 of the Act; or the accounts do not accord wlth those records: or the accounts do not comply with the apICable requirements concerning the fomi and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as Part of an independent examination. I have no concems and have come across no other matters In connettion with the examination to which attentfjon should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Yvonne Jackson Bsc FCA aayton & 8111 Chartered Accountants Cawley House 149-155 Can?1 Street Nottingham Nottinghamshire NGI 7HR Date: Pa9e 3
Cotornve Social Welf•re Scheme & Institute statement of Flnanclal Actfvitles for the year ended 31 December 2023 2023 Total funds 2022 Total funds Unrestrlrted Restrtcted fijnds funds Note5 INCOME AND ENDOWMENTS FROM Donatlons and legacies 8,445 8.445 2,761 Other trading artlvities Investment income 85,410 85,410 149,401 173 Total 152 335 EXPENDZTURE ON Charltable actlvltles Charitable activitie5 940 NET XNCOME/{EXPENDrnIRE) 65.913 (940) 64,973 114,281 RECONCIUATION OF FUNDS Total funds brought forward 493,890 175,631 669.521 555,240 TOTAL FUNOS CARRIED FORWARD 559,803 174 691 669.521 The notes forni part of these financial statements Page 4
Cotgrave Soclal Welfare Scheme & Institute Balance Sh••t 31 December 2023 2023 Total funds 2022 Total funds Unrestric Restricted fund5 fvnds Notes FIXED ASSETS Tangible assets 269,888 160,000 429,888 420,402 CURRENT ASSErs Debtors Cash at bank and in hand 61,108 239 915 61.108 254 606 57,825 209 899 301,023 14,691 315,714 267,724 CREDITORS Amounts falling due within one year io (11,108} (11.108} (18,605) NEf CURRENT ASSETS 289 915 249 119 TOTAL ASSEfs LESS CURREPIT UABIUTIES 559,803 174,691 734.494 669,521 NEf ASSErs 559.803 174.691 734 494 669,521 PUNDS Unrestrirted funds Restdcted funds li 559,803 174 691 493,890 175 631 TOTAL FUNDS 669 521 The finandal statements were approved by the Board of Trustees and authorlsed for issue on nd were signed on its behalf by: M Brown - Trustee J R Gill - Trustee M Warner- Trustee are- ru5tee The notes form part of these finandal ststements Page 5
Cotgrave Social Weltare Stheme & Institute Notes to the Fln?n¢ial Statements for the year ended 31 December 2023 ACCOUNTING POLICIES 015 of preparing the flnanclal statements The financlal statements of the charlty. which is a publlc benefit entity under FRS 102, have been prepared In accordance with the Charities SORP {FRS 102) 'Accounting and Reporting by Chartttes: Statement OF Recommended Prattlce appllcable to charfties preparlng thelr accounts In accordance wlth the Flnanaal Repon9 Standard applicable In the UK and Republic of Ireland {FRS 102) (effectlve l January 2019),. Finandal Reporting Standard 102 The Finandal Reporting Standard applicable In the UK and Republlc of Ireland, and the Charltles Att 2011. The financial ststements have been prepared under the hi5toriol cost conventlon. Income All income is recognised in the Statement of Finanaal Activitie5 On the charty ha5 entitlement to the funds, It Is probable that the income will be recwved and the amount can be rneasUd reliably. Expendlture Liabilities are recognised as eXndItUre as soon as there is a le9al or mnstructive obligation committing the charity to that expenditure, it is probable that a trdnsfer of economic benefi.ts will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been dassified urKler headings that a99regate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to attiwties on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. T•nglble flxed assets Depreciation is provided at the following annual fates in order to write off each asset over rts estimated useful life. Long leasehold Flxtures, fittings and equipment not provided equlp 25% on reduang balance Taxatlon The charity is exempt from tax on its charitable activlties. Fund a¢¢ountlng Unrestricted fvnds Can be used in accordan with the tharitsble objectives at the discretlon of the tnjstees. Restncted funds can only be used for particular restricted purposes within the objects of the charity. Restnttions arise when specifi'ed by the donor or when fvnds are raised for particular restn'tted purposes. Further explanation of the nature and purpose of each fund is induded In the note5 to the flnancial statements. Penslon costs and other post-retlrement benefits The charfty operates a deflned contrlbution pen51on scheme. Contributyon5 payable to the charfty's pension Scheme are charyed to the Statement of Nnancial Attlvtdes In the perlod to which they rdate. Page 6 contlnued...
Cotgrave So¢ial Welfare Scheme & Instttute Notes to the Flnanclal ststeTrnts - continued for the year ended 31 De(ernb•r 2023 OTHER TIIADING AcfIviTIES 2023 2022 Raffles Government grants Occupational Slcence fee Membership fees Room hlre 4,403 5.010 7,000 101,251 1,591 34.549 43,959 2,347 149 401 INVESTMENT INCOME 2023 2022 Bank interest received 173 GRANT5 PAYABLE 2023 2022 Chadtable actlvitie5 678 196 The total grants pald to individuals during the year was a5 follows: 2023 2022 Other Donations Selettlon Boxes Moblllty Scooter Funeral loo 83 495 196 678 196 TRusfEES' REMUNERATION AND BENEFITS There were no trustees, mneraOn or other l)enefits for the year ended 31 December 2023 nor for the year ended 31 December 2022. Trustees. penSeS There were no trustees. expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022. STAFF cosrs The average monthly number of employees durfng the year was as follows: 2023 2022 Malntenance staff No employees recelved emolurnents in excess of £60,000. Page 7 contlnued...
Cotgrnve So¢lal Welfare Scheme & Institute Notes to the Flnandal Statements - contlnued for the year ended 31 Decemb•r 2023 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIvrriES Unrestricted fund5 Restrttted funds Total funds INCOME AND ENDOWMEKfs FROM Donations and le9acies 2,761 2,761 Other tradlng attivfcles Investment Incorne 149.401 173 149,401 173 Totsl 152 335 152 335 EXPENDMIRE 011 Charltable artlvltles Charttable attivities 38.054 NEf INCOME/(EXPEIIDrnIRE) Transfers between furJd$ 116,879 {2,598) 114,281 Net movement in funds 115,304 [1,023) 114,281 REC014CZUATION OF FUNDS Total fsjnds brought forward 378,586 176.654 555,240 TOTAL FUNDS CARRIED FORWARD 493.890 175 631 TANGIBLE FIXED ASSETS Fixtures, fittings and equlpment Long leasehold Totals COST At l January 2023 Additions 377,631 624,805 18.707 1,002,436 At 31 December 2023 377 631 643 512 1021 143 DEPRECIATION At l January 2023 Charye for year 582,034 582,034 At 31 December 2023 591 255 591 255 NEf BOOK VALUE At 31 December 2023 377.631 429 888 At 31 December 2022 420 402 Page 8 Continued...
Cotgrnve Soclal Welfare Scheme & Institute NO to the Financial Statsments - contlnued for the year endod 31 December 2023 DEBTORS: AMOUNTS FALUNG DUE wmixN ONE YEAR 2023 2022 Trade debtor5 Prepayments and accnjed income 60,820 288 57,032 793 10. CREDrroRS: AMOUNTS FALLING DUE wNIN ONE YEAR 2023 2022 Trade creditors Taxation and soclal securSty Other creditors 207 7,760 3,141 158 10,305 11. MOVEMENT IN FUNDS Net movement in funds At 31.12.23 At 1.1.23 Unrestrlcted lunds General fund 493,890 65,913 559,803 Restrl¢ted funds Coal Industry social welfa organlsation Toilet renovatlon5 Mlllenlum Fund Ftoodllghts Cotgrave welfare day ntre Youth Club cOp donations 160,000 4,401 2.975 392 I,oii 6,768 160.000 3,853 2,975 (548) {392} I,oii 6,768 84 175 631 174 691 TOTAL FUNDS 734 494 Page 9 continued...
Cotyrave Social Welfare S¢h¢m• & Institute Notes to the Flftanclal Statements - continued for the year ended 31 December 2023 11. MOVEMENT It4 FUNDS - contlnued Net movement In fvnds, induded Fn the above are as follows: Incoming resources Resources expended Movement in funds Unr¢strlcted funds General fund 96,033 (30, 120) 65,913 Restricted lunds Toilet renovations Floodlights (548) {548) TOTAL FUNDS 31 060) Compardtives for m0venn* In fund$ Net movement in funds TransFers between funds At 31.12.22 At 1.1.22 Unrestricted funds General fund 378.586 116.879 (1,575) 493,890 R•8trlcted funds Coal industry social welfare organisation Toilet renovations Millenium fvnd Floodlights Cotgrave wdfare day centre Youth Club Co-op donatlons 160,000 5.354 2,975 392 I,oii 6,768 154 160,000 4,401 2,975 392 I,oii 6,768 84 (2.528) 1,575 70) 176 654 175 631 TOTAL FUNDS 555 240 114.281 669 521 Page 10 continued...
Cot9rnve Soclal Welfare Scheme & Institute Nots$ to the Flnan(a•l Statements - contlnued for the year ended 31 December 2023 11. MOVEMENT ZN PUNDS - ctsntlned Comparotlve net movement in fijnds. induded in the above are as follows.. Incoming resources Resources expended Movement In funds Unrestrl¢t•d funds General fund 152.335 (35,456) 116,879 Restricted funds Toilet renovations Co-op donations (2,528) (2,528) 70) 70) TOTAL FUNDS 152 335 38 054) 114 281 A current year 12 months and prior year 12 months combined positlon is as follows.. Net movement in funds Transfers between funds At 31.12.23 At 1.1.22 Unrestri¢ted funds General fund 378.S86 182,792 (1,575) 559,803 Restrlrted funds Coal industry Social welfare or9anisation Toilet renovatk)ns Millenlum Fund Floodlights Cotgrave wdfare day cent Youth Club Co-op donations 160,000 5.354 2,975 392 l.oll 6,768 154 160,000 3,853 2.975 (3,076) 1,575 {392) I,oii 6,768 84 70) 176 654 174 691 TOTAL FUNDS 555,240 179,254 734 494 Page li contsnued,..
Cotgrnve Social Welfare Scheme & Notes to the Flnancial Statements - continued for the year ended 31 December 2023 11. MOVEMENT IN FUNDS - contlnuod A current year 12 months and prfior year 12 months combin&J net rnovement In funds, included In the above are a5 follows.. Incomlng resour Resources expended Movement in funds Unrestrlrted funds Generdl fijnd 248,368 (65.576) 182.792 Restrlcted funds Toilet renovatlons oodlights Co-op dOnaon$ (3,076) (3,076) {392) (392) 70) 70) TOTAL FUNDS 69 114) The Coal Industry Soaal Welfare Organisation fund of £160,000 comprises the initial funds introduced to enable the forrnation of the Welfare InstitLtte and the constnjction of the leasehold property. Toilet renovatlolls Comprises original grants totalling £18.700 towards the cost of refurbishing the toilets . The cost of renovatsons in the year of £548 is induded in resources expended.The balance is now £3,853. The grant to the mlllennlum fund comprfses £2.975 from the single Regenerdtion budget towards the production costs of a millennium book. The inltial grant of £23,000 towards the cost of the floodlights for the SrtS ground was £10,000 from the football stadia improvement fund. £8,000 from the cotgrave lottery and £5,000 from the Nottingham Community Foundation. The balance remaining in the fvnd of £392 has been spent in the year. The Cotgrave Welfare Day Centre deposlted £2.035 of surpSus fvnds WFth the Welfare Scheme. Subsequenyy the centre has withdrawn £1,024 toward5 the cost of its attivities.There has been nothing spent in the year leaving a balan of £1,011. The Cotgrave Welfare Youth Club ceased to operate and its fijnds We transferred to the Charlty. Part of these funds were previously used to purchase three inflatables and a communlty soft plav aa.The balan of the fund of £6,768 is being retained for future costs of youth facilities, £454 was recelved in 2019 in relation to the cOp Community Fund, Th15 fund 15 to be used to to help those in need. support the rnental and physical health of others through community wellbeing activities and to enable people to develop or share their Skil to foster c¢)rnmunity spirit and bulld resilient communities for the future. There ha5 been no spend from the fund In the year and the balance stands at £84. Page 12 contlnued...
Cotyrave Soc5al Welfare Scheme & Institute Notes to the Flnanclal Statements - contlnu•d for the year ended 31 December 2023 12. RELATED PARTY DISCLQSVRES The Cotgrave Social Welfare Scheme and Institute Is controlled by the board of tnJstees. The trustees are also directors of Cotgrave Welfare Scheme social aub Limited. a company limlted by guarantee. The only transactions with the company is the receipt of the occupational licence fee which amounted to £43.959 (2022 £101,251)- At 31st December 2023 the company owed the chaty £58,436 (2022 £52,813). Page 13
Cotgrnv¢ Social Welfare Scheme & Institute D¢talled Ststement of Flnanclal Actlvltie$ for the year ended 31 December 2023 2023 2022 INCOME AND ENDOWMENTS Don?tlons and legacles Donations 8,445 2,761 other tradlng actlvltles Raffles Government grdnts Occupational licence fee Membership fees Roorn hire 4,403 5.010 7.000 101,251 1,591 43,959 2,347 85,410 149,401 Investment Income Bank Interest received 173 Total Incomlnq rasources 96,033 152.335 EXPENDITURE Charltsble actlvltle• Wages Pensions Rates Insurance Posta9e and statlonery Sundrle5 Repairs and maintenan Fixture5 and fittings depreciation Grant5 ld 6,711 206 851 434 6,294 186 1.231 423 645 2.482 17,249 7,251 196 851 9,450 9,221 678 28,410 35,957 Support costs Governance costs Accountancy and profes51onal fees Total resources expended Not Income 114,281 Thi5 page does not fomi part of the stabjtory financoal statements Page 14