2025-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 04 2024 To 31 03 2025

Section A Reference and administration details

Charity name BEESTON YOUTH AND COMMUNITY CENTRE

Other names charity is known by None

522181 Charity's principal address West End, Beeston, Nottingham Postcode NG9 1GL ~~——~~

Registered charity number (if any) 522181

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1[Nottinghamshire ] County Council ~~——~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year ~~—— ———~~ Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ~~===>~~ Section B Structure, governance and management Description of the charity’s trusts Beeston Youth and Community Centre is a registered charity regulated by Type of governing document a Scheme of the Charity Commission dated 26[th] September 1975 as (eg. trust deed, constitution) amended by Scheme dated 30[th] July 1985. The premises was originally included in a Will and was conveyed to the original trustees by a conveyance and trust deed from 1949. The Scheme dated 30[th] July 1985 appointed Nottinghamshire County How the charity is constituted Council as trustees of the Charity. (eg. trust, association, company) ~~oe~~ TAR 1 March 2012

Trustee selection methods (eg. appointed by, elected by)

Elected. Nottinghamshire County Council elections are held every four years. Councillors are elected to represent each division, ensuring that the Council is accountable to local people. The next elections will take place in 2029.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The object of the Charity, as stated in the 1975 Scheme, is as follows:

Summary of the objects of the charity set out in its governing document

• (1) The object of the Charity shall be the provision and maintenance of a youth and community centre for the use of the inhabitants of the area of the former Urban District of Beeston and Stapleford (hereinafter called “the area of benefit”) without distinction of political, religious and other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.

• (2) The said land and building shall be held upon trust for the purposes of a youth and community centre as foresaid.

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

A range of activities are on offer to benefit a cross-section of the community including children and young people, the elderly, people with disabilities, and people from different ethnic groups. Activities include a youth club, fitness classes, martial arts, self-defence classes, parent and toddler groups, dance classes, community choir, HAF team, presentation evenings, music events, bowls, dog training, satellite church, sports and recreation. The venue is also available to hire for family functions and community events. This includes regular usage from NHS Blood Donors and specific health focus groups, and as a Polling Station for local and national elections. Girl Guides lease within the grounds. We are currently developing links with community groups with an aim to focus on some community development work particularly supporting existing groups including young people/adults with learning difficulties and disabilities.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

A summary of the main achievements includes the maintenance and development of a range of activities for the local community. This involves a diverse programme on offer at Beeston Young People’s Centre and a broader range of activities and events for the local community to participate in. Completed developments during this period included. · Focused on green initiatives and making the centre more energy efficient, all LED lighting. · Following needs analysis survey changed the MUGA from concrete to 3G, funding used and works completed. Area being well used and enjoyed. · Continuation of tidying and clearing defining of site boundary, installing privacy shrubbery. · Using secured funding created Community Allotment and Sensory Garden with seating for user groups to come together and enjoy the outside space. - Work planned for Forest School utilising the dead space on the former site of the caving system with funding input. · Continued exploration of options regarding alternative heating system for aging gas boilers, and possibility of incorporating air cooling/circulation system as a more green option to air conditioning and funding opportunities. · Revisit toilet refurbishment with view to complete in 2025/2026. · Explore staffing and delivery model to ensure all roles and responsibilities of the centre are met. · Replacement of audio mounted speakers for customer use in the main hall. - Assess flexible staff working and expand hire opportunities with room use, better use of spaces. Some of these works have started and will be completed during the 2025/26 financial period, this includes- · Feasibility of extensive works for future planning, including refurbish of toilets, air circulation system and heating within the centre. Detailed quote will allow for funding exploration. . Opportunities to increase usage and maximise hiring spaces. . Increase partnership links and focus on local community groups. . Work within everchanging Government Guidance to safeguard staff and visitors/users of the site. ·Painting of the centre · Completing allotment/sensory garden and Forest School for user groups. ·75 year celebration event planned to showcase the site, with involvement from users past and present. ·Tree and shrubbery program of works to continue, with sustainability in mind. · Explore possibility of apprenticeship opportunity to further develop the centre.

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Section E Financial review ~~eC~~

We used our £60,000 reserves during Covid lockdown and have rebuild Brief statement of the this fund for precisely the reasons it was used for. It is a priority for the charity’s policy on reserves centre to ensure the continued growth of this fund as protection from financial crisis.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including Look to explore new ways of generating income. any fundraising); Reviewing our pricing structure.

• • how expenditure has supported the key objectives Maintain the centre and staffing kit.

• of the charity;

• investment policy and objectives including any ethical investment policy Rebuild and maintain the reserve. Invest excess back into the centre. adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

A.C. Allsopp Andrew Allsopp Full name(s) Pramjit Bhogal ~~a~~ Position (eg Secretary, Chair, Chair Secretary etc) ~~es~~ Date 14th January 2026 ~~Po~~

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Children, Families & Cultural Services

Base:

Treasurer of Beeston Management Committee: Chairman of Beeston Management Committee:

Beeston Youth & Community Centre Ian Hayes Pom Bhogal

CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING

31 MARCH 2025
23/24 24/25 23/24 24/25
£ Receipts £p £ Payments £p
£187,235.03 Total receipts as below 242,679.81 £ £112,210.36 Totalpayments below 224,818.32 £
£111,251.96 Balance at beginningofyear 186,276.63 £ £186,276.63 ~~Balance at end of year~~~~*~~ 204,138.12 £**
£298,486.99 Total 428,956.44 £ £298,486.99 Total 428,956.44 £
Certificate on behalf of Beeston Management Committee Statement of Balances Current Account at: Lloyds 131,882.58 £ Savings Account at : Lloyds 125,000.00 £ Credit notyet on BS PettyCash Account 306.28 £ Bar Float - £ Sub Total 257,188.86 £ Less Unrep'd Cheques 53,050.74 £ Total at 31/03/2025 204,138.12 £ _Amounts MUST agree_ I certifythat the above is a complete summary of the transactions incorporated within the base account and that no activities which should be properly dealt with through the account are excluded. For CountyTreasurer's Use 2 4 / 1 1 / 2 0 2 5 X T r e a s u r e r S i g n e d b y : I a n H a y e s ~~a~~ ~~GO~~ ~~——S~~ ~~=~~ ~~ee~~ ~~a~~ ~~ee~~ ~~a~~ ~~ee~~ ~~Pe~~
~~Date Received~~ OpeningBalance Verified Additions Checked I certify that the above summery of receipt and payments relating to the year are in accordance with the books and voucher presented to me and with information and explanations given by the Full Time Worker. The statement of year end balances has been verified Audit Certificate For SAO / SW Use ~~a~~ ~~Oe~~ ~~a~~ ~~ee~~ ~~ee~~ ~~a~~
Signature SAO / SW
Notes /
Up to £500k to be held in accounts. This is due to K A
monies earmarked for the centre refurbishment as
agreed by management committee on the 27/03/2025
Bar Profit and Loss ANNUAL PROFIT/LOSS ON BAR £7,640.21 23.71% % (on net purchases) The following have been taken into account in arriving at this figure:- £ p BAR STOCK AT31/03/25 (at Cost) £1,711.15 (Inc VAT £) AMOUNTS OWED TO SUPPLIES AT31/03/25 ASD £1,429.42 Owed to ASD paid in April 2025 NOTES ~~Sea~~
N.B. Bought forward balances should be ignored.
23/24 24/25 23/24 24/25 £ Receipts £p £ Payments £p 25,974.89 Bar Sales 28,925.49 £ 12,804.48 Bar Purchases 13,786.01 £ 23,218.81 Event Charges 2024Now Bar charges 2025 3,300.00 £ 29,680.28 Recharge Centre Wages 42,246.57 £ 19,917.93 Charges without Bar 2024-All Event charges 2025 50,941.41 £ 8,175.12 Recharge Assistant Bar Wages 10,582.26 £ - Donations/Grants 36,890.00 £ 21,435.62 All CleaningNCC 25,682.52 £ - Youth Club / Centre Equipment - £ 2,320.66 CountySupplies NCC recharge 1,493.01 £ - BuildingWorks / Maintenance - £ 5,367.61 Utilities Gas/ NCC Re-charge 8,080.24 £ 659.00 Sportspitch/Climbing/Tubing 1,204.00 £ 5,962.90 Utilities Elec/ NCC Re-charge 8,488.73 £ 37,712.52 LettingCosts Hall Regular Events 51,716.84 £ 11,071.70 Utilities Other/ NCC Re-charge 896.17 £ 21,165.48 LettingCosts Dojo 19,963.42 £ 1,128.84 BuildingWorks / Maintenance 50,792.29 £ 22,665.65 LettingCosts Youth Wing 34,671.90 £ 2,549.19 Ground Maintenance 11,816.53 £ 10,396.62 Hire Bond 11,546.12 £ 0.00 Waste & Refuse Collection - £ 24,579.13 Miscellaneous 2,036.63 £ 10,325.00 Hire Bonds - Returned 11,679.50 £ ~~
945.00 Storage 1,484.00 £ Pettycash spent(Do not include) ~~
879.99 Miscellaneous* 38,120.62 £ ~~a~~ ~~a~~
~~(CG GC~~
Petty Cash ~~a CG~~
55.49 Centre Sundries / Materials 268.14 £ Donations/Grants 435.48 Taxi Services 885.73 £ £36,890 Grant for Garden Project Bar Purchases Included above Bar Sundries Included above Miscellaneous Expenditure 18.00 Office / Stamps - £ Sportspitch renovation =£31,388plus £1000 Dojo artwork 0.00 ActivityCosts - £ Building &Maintenance Included above Miscellaneous Included above 101.25 Youth Club / Centre Equipment ~~(CG GC~~ ~~a~~ ~~Ce~~ ~~
Hire Bond Refunded - £ ~~CG~~
173.60 Hospitality/Coffee Bar - £ ~~a CG~~
~~(CG GC~~
~~a CG~~
187,235 TOTAL C/FWD(ABOVE) 242,679.81 £ 112,485.21 TOTAL C/FWD(ABOVE) 224,818.32 £ ~~aDG OQ~~ ~~(a~~ ~~C~~

Memo

From: Emily Jackson - Internal Audit Team

To: Kevin O’Dwyer – Business Support (Youth Service)

Date: 04.12.2025

– Beeston Youth and Community Centre Annual Audit of the account for the Year ending 31 March 2025

As requested, Internal Audit has completed an independent examination of the expenditure and income records at the Centre for the period to 31[st] March 2025. I attach the signed Certified Summary and Independent Examiner’s Statement.

The accounts and associated records for the year 2024-2025 were examined and:

• Income was checked to the cashbook

• Expenditure was checked to the cashbook

• The balance brought forward, plus income, minus expenditure, equalled to the balance carried forward

• The main components of the balance c/f agreed to the actual bank accounts

• An analytical review was carried out on income and expenditure, obtaining explanations for any noteworthy variations

• The categories of expenditure were assessed to determine if they are appropriate for the Centre, and explanations obtained for anything that looked unusual.

• Paying in slips on the bank statement were checked to be consecutively numbered, and that the income recorded on the bank statement agreed to the paying in slips

• It was confirmed that reserves are not excessive and are in line with the reserves policy

• The Bar profit & Loss account in the accounts is correctly calculated from the Bar Trading account spreadsheet

• The bar sales figure was agreed to the main accounts

• The bar purchases figure was agreed to the main accounts

No matters of concern were noted, and we conclude that the accounts supplied by the Centre provide a true and fair view of the transactions during the period.

Please give our thanks to the staff involved in the audit for their assistance.

Emily Jackson

Apprentice Internal Auditor

For more information please contact: [e-mail]