**Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 04 2024 **To** 31 03 2025
## Section A Reference and administration details
**Charity name** BEESTON YOUTH AND COMMUNITY CENTRE
**Other names charity is known by** None
522181 **Charity's principal address** West End, Beeston, Nottingham **Postcode NG9 1GL** ~~——~~
**Registered charity number (if any)** 522181
**Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1[Nottinghamshire ] County Council ~~——~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** ~~—— ———~~ **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ~~===>~~ **Section B Structure, governance and management Description of the charity’s trusts** Beeston Youth and Community Centre is a registered charity regulated by Type of governing document a Scheme of the Charity Commission dated 26[th] September 1975 as (eg. trust deed, constitution) amended by Scheme dated 30[th] July 1985. The premises was originally included in a Will and was conveyed to the original trustees by a conveyance and trust deed from 1949. The Scheme dated 30[th] July 1985 appointed Nottinghamshire County How the charity is constituted Council as trustees of the Charity. (eg. trust, association, company) ~~oe~~ **TAR** 1 March **2012**
Trustee selection methods (eg. appointed by, elected by)
Elected. Nottinghamshire County Council elections are held every four years. Councillors are elected to represent each division, ensuring that the Council is accountable to local people. The next elections will take place in 2029.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The object of the Charity, as stated in the 1975 Scheme, is as follows:
**Summary of the objects of the charity set out in its governing document**
- (1) The object of the Charity shall be the provision and maintenance of a youth and community centre for the use of the inhabitants of the area of the former Urban District of Beeston and Stapleford (hereinafter called “the area of benefit”) without distinction of political, religious and other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
- (2) The said land and building shall be held upon trust for the purposes of a youth and community centre as foresaid.
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**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
A range of activities are on offer to benefit a cross-section of the community including children and young people, the elderly, people with disabilities, and people from different ethnic groups. Activities include a youth club, fitness classes, martial arts, self-defence classes, parent and toddler groups, dance classes, community choir, HAF team, presentation evenings, music events, bowls, dog training, satellite church, sports and recreation. The venue is also available to hire for family functions and community events. This includes regular usage from NHS Blood Donors and specific health focus groups, and as a Polling Station for local and national elections. Girl Guides lease within the grounds. We are currently developing links with community groups with an aim to focus on some community development work particularly supporting existing groups including young people/adults with learning difficulties and disabilities.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
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Section D Achievements and performance
|**Summary of the main**
**achievements of the charity**
**during the year**|A summary of the main achievements includes the maintenance
and development of a range of activities for the local community.
This involves a diverse programme on offer at Beeston Young
People’s Centre and a broader range of activities and events for
the local community to participate in. Completed developments
during this period included.
· Focused on green initiatives and making the centre more energy
efficient, all LED lighting.
· Following needs analysis survey changed the MUGA from
concrete to 3G, funding used and works completed. Area being
well used and enjoyed.
· Continuation of tidying and clearing defining of site boundary,
installing privacy shrubbery.
· Using secured funding created Community Allotment and
Sensory Garden with seating for user groups to come together and
enjoy the outside space.
- Work planned for Forest School utilising the dead space on the
former site of the caving system with funding input.
· Continued exploration of options regarding alternative heating
system for aging gas boilers, and possibility of incorporating air
cooling/circulation system as a more green option to air
conditioning and funding opportunities.
· Revisit toilet refurbishment with view to complete in 2025/2026.
· Explore staffing and delivery model to ensure all roles and
responsibilities of the centre are met.
· Replacement of audio mounted speakers for customer use in the
main hall.
- Assess flexible staff working and expand hire opportunities with
room use, better use of spaces.
Some of these works have started and will be completed during the
2025/26 financial period, this includes-
· Feasibility of extensive works for future planning, including
refurbish of toilets, air circulation system and heating within the
centre. Detailed quote will allow for funding exploration.
. Opportunities to increase usage and maximise hiring spaces.
. Increase partnership links and focus on local community groups.
. Work within everchanging Government Guidance to safeguard
staff and visitors/users of the site.
·Painting of the centre
· Completing allotment/sensory garden and Forest School for user
groups.
·75 year celebration event planned to showcase the site, with
involvement from users past and present.
·Tree and shrubbery program of works to continue, with sustainability in
mind.
· Explore possibility of apprenticeship opportunity to further develop
the centre.|
|---|---|
March **2012**
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**Section E Financial review** ~~eC~~
We used our £60,000 reserves during Covid lockdown and have rebuild **Brief statement of the** this fund for precisely the reasons it was used for. It is a priority for the **charity’s policy on reserves** centre to ensure the continued growth of this fund as protection from financial crisis.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including Look to explore new ways of generating income. any fundraising); Reviewing our pricing structure.
- • how expenditure has supported the key objectives Maintain the centre and staffing kit.
- of the charity;
- investment policy and objectives including any ethical investment policy Rebuild and maintain the reserve. Invest excess back into the centre. adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
A.C. Allsopp Andrew Allsopp **Full name(s)** Pramjit Bhogal ~~a~~ **Position (eg Secretary, Chair,** Chair Secretary **etc)** ~~es~~ **Date** 14th January 2026 ~~Po~~
March **2012**
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## **Children, Families & Cultural Services**
Base:
Treasurer of Beeston Management Committee: Chairman of Beeston Management Committee:
Beeston Youth & Community Centre Ian Hayes Pom Bhogal
## **CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING**
|**31 MARCH 2025**|
|---|
|23/24
24/25
23/24
24/25|
|**£**
**Receipts**
**£p**
**£**
**Payments**
**£p**|
|£187,235.03 Total receipts as below
242,679.81
£
£112,210.36
Totalpayments below
224,818.32
£|
|£111,251.96 Balance at beginningofyear
186,276.63
£
£186,276.63
~~Balance at end of year~~~~*****~~
**204,138.12**
**£**|
|£298,486.99
Total
428,956.44
£
£298,486.99
Total
428,956.44
£|
|**Certificate on behalf of Beeston Management Committee**
**Statement of Balances**
Current Account at: Lloyds
131,882.58
£
Savings Account at : Lloyds
125,000.00
£
Credit notyet on BS
PettyCash Account
306.28
£
Bar Float
-
£
**Sub Total**
257,188.86
£
Less Unrep'd Cheques
53,050.74
£
**Total at 31/03/2025***
**204,138.12**
**£**
_*Amounts MUST agree_
**I certify**that the above is a complete summary of the transactions incorporated
within the base account and that no activities which should be properly dealt
with through the account are excluded.
For CountyTreasurer's Use
2 4 / 1 1 / 2 0 2 5
X
T r e a s u r e r
S i g n e d b y : I a n H a y e s
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|~~Date Received~~
OpeningBalance Verified
Additions Checked
I certify that the above summery of receipt and payments relating to the year are in accordance
with the books and voucher presented to me and with information and explanations given by the
Full Time Worker. The statement of year end balances has been verified
**Audit Certificate**
**For SAO / SW Use**
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|Signature SAO / SW|
|Notes
/|
|Up to £500k to be held in accounts. This is due to
K
A|
|monies earmarked for the centre refurbishment as|
|agreed by management committee on the 27/03/2025|
|**Bar Profit and Loss**
ANNUAL PROFIT/LOSS ON BAR
£7,640.21
23.71% % (on net purchases)
The following have been taken into account in arriving at this figure:-
£ p
BAR STOCK AT**31/03/25**
(at Cost)
£1,711.15 (Inc VAT £)
AMOUNTS OWED TO SUPPLIES AT**31/03/25**
**ASD**
£1,429.42 Owed to ASD paid in April 2025
NOTES
~~Sea~~|
|**N.B. Bought forward balances should be ignored.**|
|23/24
24/25
23/24
24/25
**£**
**Receipts**
**£p**
**£**
**Payments**
**£p**
**25,974.89**
Bar Sales
28,925.49
£
**12,804.48** Bar Purchases
13,786.01
£
**23,218.81**
Event Charges 2024Now Bar charges 2025
3,300.00
£
**29,680.28** Recharge Centre Wages
42,246.57
£
**19,917.93**
Charges without Bar 2024-All Event charges 2025
50,941.41
£
**8,175.12** Recharge Assistant Bar Wages
10,582.26
£
**-**
Donations/Grants*
36,890.00
£
**21,435.62** All CleaningNCC
25,682.52
£
**-**
Youth Club / Centre Equipment
-
£
**2,320.66** CountySupplies NCC recharge
1,493.01
£
**-**
BuildingWorks / Maintenance
-
£
**5,367.61** Utilities Gas/ NCC Re-charge
8,080.24
£
**659.00**
Sportspitch/Climbing/Tubing
1,204.00
£
**5,962.90** Utilities Elec/ NCC Re-charge
8,488.73
£
**37,712.52**
LettingCosts Hall Regular Events
51,716.84
£
**11,071.70** Utilities Other/ NCC Re-charge
896.17
£
**21,165.48**
LettingCosts Dojo
19,963.42
£
**1,128.84** BuildingWorks / Maintenance
50,792.29
£
**22,665.65**
LettingCosts Youth Wing
34,671.90
£
**2,549.19** Ground Maintenance
11,816.53
£
**10,396.62**
Hire Bond
11,546.12
£
**0.00** Waste & Refuse Collection
-
£
**24,579.13**
Miscellaneous*
2,036.63
£
**10,325.00** Hire Bonds - Returned
11,679.50
£
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|**945.00**
Storage
1,484.00
£
Pettycash spent(Do not include)
~~|~~
~~a~~|
|**879.99** Miscellaneous*
38,120.62
£
~~a~~
~~a~~|
|~~(CG GC~~|
|**Petty Cash**
~~a CG~~|
|**55.49** Centre Sundries / Materials
268.14
£
Donations/Grants*
**435.48** Taxi Services
885.73
£
**£36,890 Grant for Garden Project**
Bar Purchases
Included above
Bar Sundries
Included above
Miscellaneous Expenditure*
**18.00** Office / Stamps
-
£
Sportspitch renovation =£31,388plus £1000 Dojo artwork
**0.00** ActivityCosts
-
£
Building &Maintenance
Included above
Miscellaneous
Included above
**101.25** Youth Club / Centre Equipment
~~(CG GC~~
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~~a CG~~|
|Hire Bond Refunded
-
£
~~CG~~|
|**173.60** Hospitality/Coffee Bar
-
£
~~a CG~~|
|~~(CG GC~~|
|~~a CG~~|
|**187,235**
TOTAL C/FWD(ABOVE)
242,679.81
£
**112,485.21**
TOTAL C/FWD(ABOVE)
224,818.32
£
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## **Memo**
From: Emily Jackson - Internal Audit Team
To: Kevin O’Dwyer – Business Support (Youth Service)
Date: 04.12.2025
## **– Beeston Youth and Community Centre Annual Audit of the account for the Year ending 31 March 2025**
As requested, Internal Audit has completed an independent examination of the expenditure and income records at the Centre for the period to 31[st] March 2025. I attach the signed Certified Summary and Independent Examiner’s Statement.
The accounts and associated records for the year 2024-2025 were examined and:
- Income was checked to the cashbook
- Expenditure was checked to the cashbook
- The balance brought forward, plus income, minus expenditure, equalled to the balance carried forward
- The main components of the balance c/f agreed to the actual bank accounts
- An analytical review was carried out on income and expenditure, obtaining explanations for any noteworthy variations
- The categories of expenditure were assessed to determine if they are appropriate for the Centre, and explanations obtained for anything that looked unusual.
- Paying in slips on the bank statement were checked to be consecutively numbered, and that the income recorded on the bank statement agreed to the paying in slips
- It was confirmed that reserves are not excessive and are in line with the reserves policy
- The Bar profit & Loss account in the accounts is correctly calculated from the Bar Trading account spreadsheet
- The bar sales figure was agreed to the main accounts
- The bar purchases figure was agreed to the main accounts
No matters of concern were noted, and we conclude that the accounts supplied by the Centre provide a true and fair view of the transactions during the period.
Please give our thanks to the staff involved in the audit for their assistance.
## **Emily Jackson**
_Apprentice Internal Auditor_
For more information please contact: emily.jackson@nottscc.gov.uk