WYLAM INSTITUTE COMMUNITY ASSOCIATION TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their annual report and financial statements for the year ended 31 March 2025. Objectives and activities The objects of the Association are to provide facilities for the Educational, Social and Recreational Activities of individuals and organisations in the village of Wylam and the vicinity. Achievements and perfornianee The Institute is a thriving asset for the whole community and has a good range of classes, activities, meetings and celebrations held throughout the year. A couple of classes have moved on, and some new groups are operating, with the net result being that the Institute is hired around the same as in previous years. On average the Institute has at least one room hired for 730/0 of the available time. Health and safety is a critical area for any public building. The Institute has developed a comprehensive Health and safcty policy and revised its standard conditions of hire to ensure safety is a critical conccrn for all hirers and visitors. We are committed to making the Institute as free as possible from haLqrds. We have also revised our Safeguarding policy to ensure the safety and wellbeing of individuals. The committee is committed to securing the future of the Institute and reducing the liability on trustees. We have been working for some time on changing our charity Status to a Charitable Incorporated Organisation, which will mean the organisation takes on some of the liability that trustees currently own, and that staff will have contracts with the organisation. We expect this work to take up to 18 months to complete. Communication has been enhanced over the last 12 months. We have reinstated the Institute Facebook page and increased followers by 170/0 and connected with our hirers through a twice-yearly hirers, forum as a two-way communication and listening opportunity. In addition, we have just launched our Institute website. This provides inforniation on hiring, policies, history and contact details for us, as well as a gallery of photographs. We a working on an online booking system, which we hope will be available in the coming months. Financial review We are pleased to report that we ended the year with our finances in a healthy state. Details of income from hirers and other sources, as well as operational and capital expenditure, can be found in the financial statements. The Independent Examiner did not need to highlight any material matters of concern in his report on the accoun Income Hire income was £39,242, an increase of19.3 /0 over the previous year, and represented approximately 109 % of our running costs. Hire income represented 83.70/0 of our total income.
Membership income including gift aid was £2.769, a rise of 117 /0, but note that this rise was partially due to there being two members, coffee mornings in the financial year under review. We gratefully received donations of £285 from various individuals and societies. We also received a generous grant of £3,000 from Wylam Parish Council, which &s usual was used to pay the annual buildings insurance premium. Income from solar panels was £800. a rise of 4.5 % from the previous year. Total income was £46,899, an increase of 200/0. enditure Staff costs are by far our biggest item of operational expenditure. Our overall operational costs were £35,919 and capitsl expenditure was £1,123, making total expenditure £37,041. lus As already noted, income was £46,899 and expenditure £37,041, so there was a surplus for the year of £9,858. Reserves policy Our Financial Reserves Policy was approved in January 2025, and the balance and reasons were reviewed at the AGM in June 2025. A reserve balance of £25.000 was agreed, which may be spent for the following reasons: To ensure continuity in the event of a large variation in income levels. For example, if long-tenn work is being undertaken in the building and some or all of the halls cannot be hired for a period. To ensure that there is an amount available to spend in emergencies. For example, if significant health and safety improvements are required immediately. To cover specifie future project expenditure. For example, where external fiujding has been agreed for a project, but the payment has not yet been received. To ensure that there are funds available for closure in a situation where the Institute can no longer operate. b) d) Structureg governance and management The charity is controlled by an indenture dated l August 1895, supported by Rules adopted 13 May 2013, and is an unincorporated association. The trustees are elected or re-elected yearly at the Annual General Meeting from among members of the Association. The Building and Land Holding Trustee is the Charity Commission. Reference and administrative details Charity name: Wylam Institute Community Association Registered charity number: 522167 Charity's principal address: Church Road, Wylam, Northumberland, NE418AP
Names of the charity trllste who manage the charity: Trustee Dame Office (if any) Chair Treasurer Vice-chair Vice-chair Dates acted if not for whole ear Christine Wilkinson Julian Bates Prof. John Goddard Robin Piette Vivien Smith Helen Raffe Jac ueline Hai Denis Peel er Turner Fiona Oomes Mar aret Anderson Secret Secre Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees: Signatures: Full names: .G4.IU.S.f .i.Kj.C..WiL¥-.lfrj.5oa S Position: Date:
| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of WYLAM INSTITUTE COMMUNITY ASSOCIATION On accounts for the year ended 31 MARCH 2025 Charity no (if any) 522167 Set out on pages FINANCIAL REPORT & RECEIIPTS and PAYMENTS 11412024 - 311312025 I report to the trustees on my examination of the ac(x)unts of the above charity {'the Trusf) for the year ended 31 March 2025 Responslbllltles and basis of report As the charivs trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charits'es Act 2011 {'the Act.). I report in respect of my examination of the Twst's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable D1ctionS given by the Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerfs statement com8 to my attention in connection with the examination which gives me cause to believe that in, any material respect: the aco)unting records were not kept in acccrdance with section 130 of the Charities Act" or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and faiff view which is not a matter considered as part of an independent exatninats'on. I have no concerns and have come across no other matters in connection with the examination to V4hich attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Michael Cassidy Relevant professional qualiflcation(s) or body (if any): None Address: 3 Stephenson Terra Wylam NE418DZ IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any Items that the examiner wishes to disclose. IER Oct 2018
Trport l 2024> 31 2026 38,969 44 591 -4622 Exp)ddu 47,041 2.311 35.470 37.T81 38.969 47W1 44.591 Hlr• of pr•ns1¥ Hlr• 71th musl¢ Hlrn ¥thlthoutffiwie CXh•r In¢orn• 39242 17.T19 21A6J 32.882 15.014 Ir.868 6.08T Op•rnilon•l • W488 6.049 -19.886 4.385 4733 .710 41.1•3 4321 Insurw 4M22 4.1 477 & todets PRS -125 99 432 -2.232 Q49 pltsl •xp•rrflltyrn Tdtsl C• •xp. -1,12J .123 41,642 4.542 Furth Trt•ld 24-26 2023-24 21.781 47JJ8 JT, For tho porfod froffl 1 prfl 2024 to 31 M•rch 202S 8•ctlon A R•¢•tyty and Unf•11¢ lund• vrn•nt• A1 R•c•lpt• T(lal lund• L•¥ty••r fvnd• 1202>24) to th• n¢qrn•t£ H•U hi Othar Inwm• Gr•nts Ot nstrttsJl Sub tcld 1groM I[tf ARI 39.242 7.858 39.242 7.858 31882 6.087 46,89B 38,P69 A2 A•••t •nd Inw•kn•nt te• ts1) Sub tc4 Total rnc•lp A3 Payrn•nts Opar8tM 46.919 -1.123 45.919 -1.123 47041 5.019 4.642 Sub tth A4 A•t and Inb••lm• puh•?¥ Sub tot Total P•yrn•b 47.041 47.041 44.591 N•t olrn¢•lpl• mln p*ym•nts .623 Cash funds Ia8tYBwd Ca$h funds thl•year•nd 37,781 47.638