WYLAM INSTITUTE COMMUNITY ASSOCIATION TRUSTEES, REPORT FOR
THE YEAR ENDED 31 MARCH 2025
The trustees present their annual report and financial statements for the year ended 31 March
2025.
Objectives and activities
The objects of the Association are to provide facilities for the Educational, Social and
Recreational Activities of individuals and organisations in the village of Wylam and the
vicinity.
Achievements and perfornianee
The Institute is a thriving asset for the whole community and has a good range of classes,
activities, meetings and celebrations held throughout the year. A couple of classes have
moved on, and some new groups are operating, with the net result being that the Institute is
hired around the same as in previous years. On average the Institute has at least one room
hired for 730/0 of the available time.
Health and safety is a critical area for any public building. The Institute has developed a
comprehensive Health and safcty policy and revised its standard conditions of hire to ensure
safety is a critical conccrn for all hirers and visitors. We are committed to making the
Institute as free as possible from haLqrds. We have also revised our Safeguarding policy to
ensure the safety and wellbeing of individuals.
The committee is committed to securing the future of the Institute and reducing the liability
on trustees. We have been working for some time on changing our charity Status to a
Charitable Incorporated Organisation, which will mean the organisation takes on some of the
liability that trustees currently own, and that staff will have contracts with the organisation.
We expect this work to take up to 18 months to complete.
Communication has been enhanced over the last 12 months. We have reinstated the Institute
Facebook page and increased followers by 170/0 and connected with our hirers through a
twice-yearly hirers, forum as a two-way communication and listening opportunity. In
addition, we have just launched our Institute website. This provides inforniation on hiring,
policies, history and contact details for us, as well as a gallery of photographs. We a
working on an online booking system, which we hope will be available in the coming
months.
Financial review
We are pleased to report that we ended the year with our finances in a healthy state. Details of
income from hirers and other sources, as well as operational and capital expenditure, can be
found in the financial statements. The Independent Examiner did not need to highlight any
material matters of concern in his report on the accoun
Income
Hire income was £39,242, an increase of19.3 /0 over the previous year, and represented
approximately 109 % of our running costs. Hire income represented 83.70/0 of our total
income.

Membership income including gift aid was £2.769, a rise of 117 /0, but note that this rise was
partially due to there being two members, coffee mornings in the financial year under review.
We gratefully received donations of £285 from various individuals and societies. We also
received a generous grant of £3,000 from Wylam Parish Council, which &s usual was used to
pay the annual buildings insurance premium.
Income from solar panels was £800. a rise of 4.5 % from the previous year.
Total income was £46,899, an increase of 200/0.
enditure
Staff costs are by far our biggest item of operational expenditure. Our overall operational
costs were £35,919 and capitsl expenditure was £1,123, making total expenditure £37,041.
lus
As already noted, income was £46,899 and expenditure £37,041, so there was a surplus for
the year of £9,858.
Reserves policy
Our Financial Reserves Policy was approved in January 2025, and the balance and reasons
were reviewed at the AGM in June 2025. A reserve balance of £25.000 was agreed, which
may be spent for the following reasons:
To ensure continuity in the event of a large variation in income levels. For example, if
long-tenn work is being undertaken in the building and some or all of the halls cannot be
hired for a period.
To ensure that there is an amount available to spend in emergencies. For example, if
significant health and safety improvements are required immediately.
To cover specifie future project expenditure. For example, where external fiujding has
been agreed for a project, but the payment has not yet been received.
To ensure that there are funds available for closure in a situation where the Institute can
no longer operate.
b)
d)
Structureg governance and management
The charity is controlled by an indenture dated l August 1895, supported by Rules adopted
13 May 2013, and is an unincorporated association.
The trustees are elected or re-elected yearly at the Annual General Meeting from among
members of the Association. The Building and Land Holding Trustee is the Charity
Commission.
Reference and administrative details
Charity name:
Wylam Institute Community Association
Registered charity number: 522167
Charity's principal address: Church Road, Wylam, Northumberland, NE418AP

Names of the charity trllste￿ who manage the charity:
Trustee Dame
Office (if any)
Chair
Treasurer
Vice-chair
Vice-chair
Dates acted if not
for whole
ear
Christine Wilkinson
Julian Bates
Prof. John Goddard
Robin Piette
Vivien Smith
Helen Raffe
Jac
ueline Hai
Denis Peel
er Turner
Fiona Oomes
Mar
aret Anderson
Secret
Secre
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees:
Signatures:
Full names:
.G4.IU.S.f .i.Kj.C..WiL¥-.lfrj.5oa S
Position:
Date:

| CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
WYLAM INSTITUTE COMMUNITY ASSOCIATION
On accounts for the year
ended
31 MARCH 2025
Charity no
(if any)
522167
Set out on pages
FINANCIAL REPORT & RECEIIPTS and PAYMENTS 11412024 - 311312025
I report to the trustees on my examination of the ac(x)unts of the above
charity {'the Trusf) for the year ended 31 March 2025
Responslbllltles and
basis of report
As the charivs trustees, you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charits'es Act 2011
{'the Act.).
I report in respect of my examination of the Twst's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable D1￿ctionS given by the Charity Commission
under section 145{5)(b) of the Act.
Independent I have completed my examination. I confimi that no material matters have
examinerfs statement com8 to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
the aco)unting records were not kept in acccrdance with section 130
of the Charities Act" or
the accounts did not accord with the accounting records. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and faiff view which is not a matter
considered as part of an independent exatninats'on.
I have no concerns and have come across no other matters in connection
with the examination to V4hich attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
Name:
Michael Cassidy
Relevant professional
qualiflcation(s) or body
(if any):
None
Address:
3 Stephenson Terra
Wylam
NE418DZ
IER
Oct 2018

Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32. Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any Items that the
examiner wishes to
disclose.
IER
Oct 2018

Trport l 2024*> 31 2026
38,969
44 591
-4622
Exp)ddu
47,041
2.311
35.470
37.T81
38.969
47W1
44.591
Hlr• of pr•ns1¥
Hlr• 7*1th musl¢
Hlrn ¥thlthoutffiwie
CXh•r In¢orn•
39242
17.T19
21A6J
32.882
15.014
Ir.868
6.08T
Op•rnilon•l •
W488
6.049
-19.886
4.385
4733
.710
41.1•3
4321
Insurw
4M22
4.1
477
& todets
PRS
-125
99
432
-2.232
Q49
pltsl •xp•rrflltyrn
Tdtsl C• •xp.
-1,12J
.123
41,642
4.542
Furth Trt•ld
24-26
2023-24
21.781
47JJ8
JT,
For tho porfod froffl 1 *prfl 2024 to 31 M•rch 202S
8•ctlon A R•¢•tyty and Unf•*11¢￿ lund•
vrn•nt•
A1 R•c•lpt•
T(lal lund•
L•¥ty••r
fvnd•
1202>24)
to th• n¢qrn•t£
H•U hi
Othar Inwm•
Gr•nts O*t nstr*ttsJl
Sub tcld 1groM I[￿￿tf
ARI
39.242
7.858
39.242
7.858
31882
6.087
46,89B
38,P69
A2 A•••t •nd Inw•kn•nt
te• ts1￿)
Sub tc4*
Total rnc•lp
A3 Payrn•nts
Opar8tM
46.919
-1.123
45.919
-1.123
47041
5.019
4.642
Sub tth
A4 A•*t and Inb••lm•
pu￿h•?￿¥
Sub tot
Total P•yrn•b
47.041
47.041
44.591
N•t olrn¢•lpl• mln
p*ym•nts
.623
Cash funds Ia8tYBw￿d
Ca$h funds thl•year•nd
37,781
47.638