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2023-03-31-accounts

To

Trustees' Annual Report for the period

Period start date Period end date 1 April 2022 31 March 2023

From

Section A Reference and administration details

Charity name

Gosforth Garden Village Association

Other names charity is known by

Registered charity number (if any) 522064

Charity's principal address 6 Rosewood Avenue

Gosforth NEWCASTLE UPON TYNE Postcode NE3 5DD

Names of the charity trustees who manage the charity

1
2
3
4
5
6		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
AUDREY
MACNAUGHTON		 CHAIR
TARA OCONNOR
UMI FILBY
EMMA WILLIAMS TREASURER
LYNN BRYDEN SECRETARY
MARJORIE MOFFAT
Name

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

TAR

March 2012

1

Description of the charity’s trusts

CONVEYANCE AND TRUST DEED DATED 10TH APRIL 1959 as Type of governing document amended on 18 Nov 2021

TRUST

How the charity is constituted

ELECTED AT BOARD MEETING / RE-ELECTED AT AGM Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The Gosforth Garden Village Association (GGVA) is governed by the Trust Deed of 1959 which lays out the conveyance of the piece of ground to be used as a recreation ground for the benefit of the inhabitants of the Gosforth Garden Village estate.

There are a number of clauses within the Trust Deed which guide how we operate and as a committee we refer to the Trust Deed regularly when making decisions on activities, development and policies.

TAR

March 2012

2

In the GGVA Charities Commission entry it states that we are governed by the Trust Deed mentioned above and states that our continuing main activities are as follows:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We run a site for local people, with an all-year Tennis Club, a Bowling Club, four small allotments and the Garden Village Hall, opened in June 2012. It serves our sports clubs and W.I. It is used for exercise and recreation (e.g. Keep Fit, Tai Chi, and Yoga) and for meetings. It is also available for hire for children's parties and private events.

In March 2022 we held a Committee “Away Day” where we discussed our collective memories of the site, the Hall and the Association, recognised achievements, discussed what our plans should be for 2023 and beyond and of course included the money side.

Following that we came up with our mission:

Our mission is to actively manage the Village Hall and site in service to the residents of Garden Village. To ensure the Hall and site support our local community by making it accessible and available for a range of diverse leisure and health promoting activities. We will at as custodians of the Hall and site so it grows to support the community of Garden Village today, tomorrow and into the future.

We committed to broadening the use of the Hall and the site for the community specifically for our older neighbours to combat loneliness and for families to bring the community together.

Additional details of objectives and activities (Optional information)

The GGVA is run by a committee of volunteers. The Trust Deed restricts the committee to 6 in total and given the list of duties in managing the maintenance of the hall as well as organising community events, the volume of work is a challenge.

It is worth noting here that the scale of community engagement and level of activity has increased in this year and it is all thanks to the committed Committee Members and the wider pool of volunteers.

You may choose to include further statements, where relevant, about:

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The year has seen an increase in activity and community engagement as well as a post Covid “reanimation” of the sections which are Tennis, Bowls and WI.

Events

There are regular events by people who hire the Hall including yoga, tai chi, choir, pilates, gentle exercise for over 60’s and a new Bloom Baby Class.

We have run community sessions such as craft and the now established bi-monthly lunch club is well attended and well received mainly by our older neighbours thus achieving one of our aims.

The larger events have been the hugely popular starting with our Jubilee open day when we closed Rosewood and threw the gates open to the whole Village. We restarted the Garden Village quiz night and arranged a great programme of Christmas events including wreath making and a Family Christmas Party which proved so popular we had to run it twice!

Sections

The sections are recovering post Covid with the Bowls and Tennis both reporting “good seasons”. The financial position of the Tennis Club is good, but they are needing to retain funds for the imminent replacement of the playing surface. The Bowls have negligible reserves and with static membership and the ongoing costs of maintenance, they will be a focus for this coming year. The WI held regular meetings again and has a full programme of events for the coming year.

Community Engagement

We produced two newsletters – one in the Spring showcasing the Garden Village Hall and Jubilee celebrations on the 4th June and introducing the mission; one in the Autumn which highlighted recent events ie the Jubilee and the Lunch Club and advertised up and coming events, regular events and the sections. The second newsletter was cost neutral thanks to securing advertising from local businesses.

One of the allotments on the site became free during the year and we established a Children’s Allotment, launching it with sessions at the Jubilee event. Since then a larger allotment became free and we have moved to that larger position and established a working group to maintain the site and arrange sessions for local children to be introduced to food growing and allotment tending.

Section E Financial review

Brief statement of the charity’s policy on reserves

The Charity holds funds to ensure it continues for the foreseeable future. There are £18,836 of unrestricted funds to contribute to the upkeep and maintenance of the property and to fund future events. In addition, £15,588 has been designated to cover certain projects, Tennis Club Wall maintenance, Bowls Club Grounds maintenance and the residual cost of installing the Children’s Play Equipment. There is £10,000 of National Lottery restricted funds to be used towards the Children’s Play

TAR

March 2012

4

Equipment and Allotment and £500 Virgin Money Foundation grant to support the lunch club programme.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Audrey Macnaughton Position (eg Secretary, Chair, Chair etc)

Date 17th May 2023

TAR

March 2012

5

Charity Name No (if any)

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 01/04/2022 31/03/2023

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
10,781
22
7,461
-
-
18,264
-
-
-
18,264
3,076
9,921
3,552
591
488
1,140
1,071
4,477
73
24,388
-
-
-
24,388
- 6,124
-
-
- 6,124		 Restricted
funds
to the nearest £
-
-
-
10,500
-
10,500
-
-
-
10,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
10,500
-
-
10,500		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
10,781
22
7,461
10,500
-
28,764
-
-
-
28,764
3,076
9,921
3,552
591
488
1,140
1,071
4,477
73
24,388
-
-
-
24,388
4,376		 Total funds
to the nearest £
10,781
22
7,461
10,500
-
28,764
-
-
-
28,764
3,076
9,921
3,552
591
488
1,140
1,071
4,477
73
24,388
-
-
-
24,388
4,376		 Last year
to the nearest £
Rental Income 10,781 6,434
Subs 22 22
SundryIncome 7,461 3,023
Grants Received - 10,667
- -
Sub total(Gross income for
AR)		 18,264 20,146
-
- -
Sub total - -
Total receipts
A3 Payments
20,146
Utilities 3,076 1,527
Repairs 9,921 6,843
Insurance 3,552 3,222
Admin,IT and Legal 591 160
Grounds maintenance 488 500
Cleaning 1,140 1,237
Consumables 1,071 630
Charitable activities 4,477 211
Bank charges 73 22
**Sub total ** 24,388 14,352
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
14,352
- 6,124 10,500 - 4,376 5,794
- - - - -
- - - - -
- 6,124 10,500 - 4,376 5,794

CCXX R1 accounts (SS)

23/10/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Current account
Savings account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
8,299
10,500
26,125
-
-
-
34,424
10,500
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

23/10/2023

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent exarniner's report on the accounts Report to the Irustees /4trZDtso On accounls for the year •ndod Charlty no (If any) 03 Sot out on paggs I report to the trustees on my examinalion of the accounts of the above charity ("Ihe Trusfi for the year ended Rèsponslbllltles and basls As the ¢hartVs trustees, you ar8 responsible for the preparation of the of report accounts in aixordance with the requiremenls of the Charities Act 2011 I'lhe ACV). I report in respect of my examination of the Trust's a￿OUnts carried out under section 145 of the 2011 AGt and in carrying out my examination, I have followed all the applicable DireGllons given by the Charity Commission under section 145(51{b) of the ACL Independent examine*s ￿he charity's gross Income exceeded £250,000 and l am qualified lo statement undertake the examination by being a qualified member of linsert name of appll¢able listed bodyn. Delete I l rfnot applicable. I have completed my examination. I confimi that no material matters have come lo my atteDlion in connection with the examination {olher than Ihat disclosed below ') whlch gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Aet., or the accounts did not accord with the accounting records,. or the account5 did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regu18tions 2008 other than any requiremenl that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no ¢on¢ems and have come across no other matters in connection with the examinallon to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. ' Please delete the words in the brackets rfthey do not apply. Slgned: Date: Nam8: Relevant prof¢ssional qualifi￿tiOn{s) or body (if any): IER Oct 2018

Address: 140 LJ)00 Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts= directions and guidance for examiners)- Give here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018