**To** ## **Trustees' Annual Report for the period** Period start date Period end date 1 April 2022 31 March 2023 **From** ## Section A Reference and administration details **Charity name** Gosforth Garden Village Association **Other names charity is known by** **Registered charity number (if any)** 522064 **Charity's principal address** 6 Rosewood Avenue Gosforth NEWCASTLE UPON TYNE **Postcode** NE3 5DD ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||AUDREY
MACNAUGHTON|CHAIR||| ||TARA OCONNOR|||| ||UMI FILBY|||| ||EMMA WILLIAMS|TREASURER||| ||LYNN BRYDEN|SECRETARY||| ||MARJORIE MOFFAT|||| ||**Name**|||| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** **TAR** March **2012** 1 ## **Description of the charity’s trusts** CONVEYANCE AND TRUST DEED DATED 10TH APRIL 1959 as Type of governing document amended on 18 Nov 2021 - (eg. trust deed, constitution) TRUST How the charity is constituted - (eg. trust, association, company) ELECTED AT BOARD MEETING / RE-ELECTED AT AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The Gosforth Garden Village Association (GGVA) is governed by the Trust Deed of 1959 which lays out the conveyance of the piece of ground to be used as a recreation ground for the benefit of the inhabitants of the Gosforth Garden Village estate. There are a number of clauses within the Trust Deed which guide how we operate and as a committee we refer to the Trust Deed regularly when making decisions on activities, development and policies. **TAR** March **2012** 2 In the GGVA Charities Commission entry it states that we are governed by the Trust Deed mentioned above and states that our continuing main activities are as follows: **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We run a site for local people, with an all-year Tennis Club, a Bowling Club, four small allotments and the Garden Village Hall, opened in June 2012. It serves our sports clubs and W.I. It is used for exercise and recreation (e.g. Keep Fit, Tai Chi, and Yoga) and for meetings. It is also available for hire for children's parties and private events. In March 2022 we held a Committee “Away Day” where we discussed our collective memories of the site, the Hall and the Association, recognised achievements, discussed what our plans should be for 2023 and beyond and of course included the money side. Following that we came up with our mission: Our mission is to actively manage the Village Hall and site in service to the residents of Garden Village. To ensure the Hall and site support our local community by making it accessible and available for a range of diverse leisure and health promoting activities. We will at as custodians of the Hall and site so it grows to support the community of Garden Village today, tomorrow and into the future. We committed to broadening the use of the Hall and the site for the community specifically for our older neighbours to combat loneliness and for families to bring the community together. ## **Additional details of objectives and activities (Optional information)** The GGVA is run by a committee of volunteers. The Trust Deed restricts the committee to 6 in total and given the list of duties in managing the maintenance of the hall as well as organising community events, the volume of work is a challenge. It is worth noting here that the scale of community engagement and level of activity has increased in this year and it is all thanks to the committed Committee Members and the wider pool of volunteers. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The year has seen an increase in activity and community engagement as well as a post Covid “reanimation” of the sections which are Tennis, Bowls and WI. ## **Events** There are regular events by people who hire the Hall including yoga, tai chi, choir, pilates, gentle exercise for over 60’s and a new Bloom Baby Class. We have run community sessions such as craft and the now established bi-monthly lunch club is well attended and well received mainly by our older neighbours thus achieving one of our aims. The larger events have been the hugely popular starting with our Jubilee open day when we closed Rosewood and threw the gates open to the whole Village. We restarted the Garden Village quiz night and arranged a great programme of Christmas events including wreath making and a Family Christmas Party which proved so popular we had to run it twice! ## **Sections** The sections are recovering post Covid with the Bowls and Tennis both reporting “good seasons”. The financial position of the Tennis Club is good, but they are needing to retain funds for the imminent replacement of the playing surface. The Bowls have negligible reserves and with static membership and the ongoing costs of maintenance, they will be a focus for this coming year. The WI held regular meetings again and has a full programme of events for the coming year. ## **Community Engagement** We produced two newsletters – one in the Spring showcasing the Garden Village Hall and Jubilee celebrations on the 4th June and introducing the mission; one in the Autumn which highlighted recent events ie the Jubilee and the Lunch Club and advertised up and coming events, regular events and the sections. The second newsletter was cost neutral thanks to securing advertising from local businesses. One of the allotments on the site became free during the year and we established a Children’s Allotment, launching it with sessions at the Jubilee event. Since then a larger allotment became free and we have moved to that larger position and established a working group to maintain the site and arrange sessions for local children to be introduced to food growing and allotment tending. ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Charity holds funds to ensure it continues for the foreseeable future. There are £18,836 of unrestricted funds to contribute to the upkeep and maintenance of the property and to fund future events. In addition, £15,588 has been designated to cover certain projects, Tennis Club Wall maintenance, Bowls Club Grounds maintenance and the residual cost of installing the Children’s Play Equipment. There is £10,000 of National Lottery restricted funds to be used towards the Children’s Play **TAR** March **2012** 4 Equipment and Allotment and £500 Virgin Money Foundation grant to support the lunch club programme. **Details of any funds materially in deficit** N/A ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Audrey Macnaughton **Position (eg Secretary, Chair,** Chair **etc)** **Date** 17th May 2023 **TAR** March **2012** 5 **Charity Name No (if any)** ## **Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** 01/04/2022 31/03/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**10,781**
**22**
**7,461**
**-**
**-**
**18,264**
**-**
**-**
**-**
**18,264**
**3,076**
**9,921**
**3,552**
**591**
**488**
**1,140**
**1,071**
**4,477**
**73**
**24,388**
**-**
**-**
**-**
**24,388**
**- 6,124**
**-**
**-**
**- 6,124**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**10,500**
**-**
**10,500**
**-**
**-**
**-**
**10,500**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**10,500**
**-**
**-**
**10,500**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**10,781**
**22**
**7,461**
**10,500**
**-**
**28,764**
**-**
**-**
**-**
**28,764**
**3,076**
**9,921**
**3,552**
**591**
**488**
**1,140**
**1,071**
**4,477**
**73**
**24,388**
**-**
**-**
**-**
**24,388**
**4,376**|**Total funds**
**to the nearest £**
**10,781**
**22**
**7,461**
**10,500**
**-**
**28,764**
**-**
**-**
**-**
**28,764**
**3,076**
**9,921**
**3,552**
**591**
**488**
**1,140**
**1,071**
**4,477**
**73**
**24,388**
**-**
**-**
**-**
**24,388**
**4,376**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Rental Income|**10,781**|||||**6,434**| |Subs|**22**|||||**22**| |SundryIncome|**7,461**|||||**3,023**| |Grants Received|**-**|||||**10,667**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**18,264**|||||**20,146**| |||||||| |||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**20,146**| |||||||| |Utilities|**3,076**|||||**1,527**| |Repairs|**9,921**|||||**6,843**| |Insurance|**3,552**|||||**3,222**| |Admin,IT and Legal|**591**|||||**160**| |Grounds maintenance|**488**|||||**500**| |Cleaning|**1,140**|||||**1,237**| |Consumables|**1,071**|||||**630**| |Charitable activities|**4,477**|||||**211**| |Bank charges|**73**|||||**22**| |**_Sub total_ **|**24,388**|||||**14,352**| |||||||| |||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**14,352**| |||||||| ||**- 6,124**|**10,500**|**-**|**4,376**||**5,794**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**- 6,124**|**10,500**|**-**|**4,376**||**5,794**| CCXX R1 accounts (SS) 23/10/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current account
Savings account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,299**
**10,500**
**26,125**
**-**
**-**
**-**
**34,424**
**10,500**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 23/10/2023 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent exarniner's report on the accounts Report to the Irustees /4trZDtso On accounls for the year •ndod Charlty no (If any) 03 Sot out on paggs I report to the trustees on my examinalion of the accounts of the above charity ("Ihe Trusfi for the year ended Rèsponslbllltles and basls As the ¢hartVs trustees, you ar8 responsible for the preparation of the of report accounts in aixordance with the requiremenls of the Charities Act 2011 I'lhe ACV). I report in respect of my examination of the Trust's a￿OUnts carried out under section 145 of the 2011 AGt and in carrying out my examination, I have followed all the applicable DireGllons given by the Charity Commission under section 145(51{b) of the ACL Independent examine*s ￿he charity's gross Income exceeded £250,000 and l am qualified lo statement undertake the examination by being a qualified member of linsert name of appll¢able listed bodyn. Delete I l rfnot applicable. I have completed my examination. I confimi that no material matters have come lo my atteDlion in connection with the examination {olher than Ihat disclosed below ') whlch gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Aet., or the accounts did not accord with the accounting records,. or the account5 did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regu18tions 2008 other than any requiremenl that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no ¢on¢ems and have come across no other matters in connection with the examinallon to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. ' Please delete the words in the brackets rfthey do not apply. Slgned: Date: Nam8: Relevant prof¢ssional qualifi￿tiOn{s) or body (if any): IER Oct 2018 Address: 140 LJ)00 Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts= directions and guidance for examiners)- Give here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018