The Hindmarsh Hall
Chair’s Annual Report for the Financial Year 1[st] April 2022 – 31[st] March 2023
At the last AGM, held in May 2022, I reported on a successful year spent raising funds for, and completing the restoration of the upper hall. This was a generational shift in the hall’s facilities and the refurbished hall has continued to be appreciated by our many users in the last 12 months. Hirers frequently leave comments like ‘Such a super hall to work in’ and the organiser of a recent regional conference said ‘thanks for a great day’. It’s so good to know that we have a venue that’s loved and valued.
Last year’s report showed our plans to build an storage extension in the yard behind the lower hall for which we would need another huge tranche of funds, which when we included the urgent replacement of the lift came close, yet again, to £100,000. We have indeed raised that amount, replaced the lift and built the extension which is now in use for our range of furniture and large equipment items. And once again this is testimony to the hard work of Trustees and other volunteers and to the generosity of funders, donors and supporters. Thank you all.
This is going to be a much shorter report than in previous years as, hopefully the hard work is behind us. Other than a number of tidying up jobs – round the new lift, the fire door from the extension, a new yard gate and kitting out the extension, we have no plans to embark on a project in the near future. Phew. We have also run out of funds. No we are not skint as we maintain sensible financial policies, but things like new flooring and double glazing in the lower hall will have to wait till we get further grant funding or donations.
So back to where we are. As Trustees of this village asset we are pleased and proud to say that the Hall has never been busier. There are two and usually more events on every weekday and many weekend events. The footfall for the last financial year was close to 8,000. That’s a heck of a lot of people – over 150 a week. Many new hirers are making repeat bookings and regulars come back year on year. There is no doubting we have a success story on our hands but it’s a big, old building which needs a lot of resources both financial and practical. And though we are constantly working to make it more user friendly please bear with us if the floor isn’t as clean as the floors in your own house and the audio/visual system appears to require a PhD to know how to work it.
No organisation of this size works without a band of seriously talented and committed people. Everyone in our group of Trustees has a particular role:
Sally Wilson is our vice-chair and is a whirling dervish looking after bookings, assisting new hirers and being a great all-round doer.
Judy Woodford , with help from Jonathan Letchfield, looks after our finances.
Maureen Bickerdike leads the events team with Nikki Brierley and our programme and fundraising events are all down to them. Bill Bourne has been overseeing the extension project and so is invaluable. Graeme Popay has come on board with skills to help out looking after the property.
David Denton is another invaluable talent who helps keep the building functioning.
And lastly Sean Hammill has stepped in to take on some of the intricacies of digital information and marketing in the form of the website and new electronic newsletter. If you are not on the list for this please fill in one of the forms around the room.
Sean has also joined with Bill and former Trustee Hilda Blythe to work on the Northumberland Village Halls Heritage Project of which more later.
We also owe a huge debt of gratitude again to Tom Batey who has helped us at all stages of the extension project. Thank you Tom.
As Chair I thank all the Trustees most sincerely. It’s so good to work with people who just get on with stuff. Having said all that, it’s a tough gig and we would dearly love others to step forward to help out. I know that the role of Trustee may not suit everyone but in the way that we are hugely grateful to Jill Bourne who has organised Art at the Hindmarsh for many years, and Sian Hartshorn, masterminding Secret Gardens, we find it so valuable having other people come in and organise a fund raising event. It takes the pressure off the Trustees. So if you and your friends (and its always more fun when you work with your friends), if you and your friends might organise a race night or a coffee morning or other event, where all or even some of the proceeds went to the Hall we’d be more than happy to talk to you. Don’t forget the old cliché – it’s your Hall.
Last year I said that the report was not really my report as Hilda Blythe had been Chair for most of the year. Having resigned as Chair in February 2022, Hilda stayed on as a Trustee until the end of the year after what is almost a lifetime involved with the Hindmarsh Hall. She first became a Trustee when she arrived in the village as a young, single teacher back in the last century! No-one will be surprised that she is still doing things for the Hall behind the scenes but we do miss her wise counsel and gogetting personality. And above all we thank her for everything she has done and is still doing.
Before I finish I’d like to mention one other person who is sadly no longer with us. Joan Davidson, who died last week, was involved with the Hall for maybe 3 decades and secretary for very many years. Former Trustees bear testimony to Joan’s commitment to the Hall and she certainly attended our events right up until recently. Our thoughts are with her family as we remember her fondly.
Joan’s support for the Hindmarsh Hall and indeed the wider Alnmouth community shows us the way to go. We have a wonderful building, a true community asset. Let us together make it possible for current and future residents and visitors to enjoy the best that Alnmouth has to offer.
Thank you
I’ll now hand over to our Treasurer, Judy Woodford
REGISTERED CHARITY NUMBER: 522021
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
THE HINDMARSH VILLAGE HALL
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
THE HINDMARSH VILLAGE HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 to 13 |
| Detailed Statement of Financial Activities | 14 to 16 |
THE HINDMARSH VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
522021
Principal address
Northumberland Street Alnmouth Alnwick Northumberland NE66 2RA
Trustees
Dr W F Bourne Mrs J A Woodford Mr D R K Denton Mrs S Wilson Mrs H Blythe (resigned 31.12.2022) Mrs M Bickerdike Mrs M E Stead Mrs N Brierley Mr J Letchfield (appointed 30.5.2022)
Independent Examiner
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................................ Mrs M E Stead - Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HINDMARSH VILLAGE HALL
Independent examiner's report to the trustees of The Hindmarsh Village Hall
I report to the charity trustees on my examination of the accounts of The Hindmarsh Village Hall (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Douglas Clark
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
Date: .............................................
Page 2
THE HINDMARSH VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 1,405 Charitable activities 5 Regular Rents 8,632 Fund Raising Events 2,396 Hall Running Costs - Refurbishment Expenditure - Other activities 3 14,335 Investment income 4 73 Other income 5 Total 26,846 EXPENDITURE ON Raising funds 6 1,425 Charitable activities 7 Hall Running Costs 11,323 Other 2,534 Total 15,282 NET INCOME/(EXPENDITURE) 11,564 Transfers between funds 12 (16,651) Net movement in funds (5,087) RECONCILIATION OF FUNDS Total funds brought forward 6,342 TOTAL FUNDS CARRIED FORWARD 1,255 |
Restricted funds £ 2,009 500 637 12,236 41,249 - - - 56,631 84,397 - 1,784 86,181 (29,550) 16,651 (12,899) 13,445 546 |
2023 Total funds £ 3,414 9,132 3,033 12,236 41,249 14,335 73 5 83,477 85,822 11,323 4,318 101,463 (17,986) - (17,986) 19,787 1,801 |
2022 Total funds £ 13,558 5,544 3,881 - 41,400 8,402 23 250 73,058 106,025 2,644 15,764 124,433 (51,375) - (51,375) 71,162 19,787 |
|---|---|---|---|
The notes form part of these financial statements
Page 3
THE HINDMARSH VILLAGE HALL
BALANCE SHEET 31 MARCH 2023
| Unrestricted Restricted fund funds Notes £ £ CURRENT ASSETS Cash at bank 17,550 546 CREDITORS Loan account 11 (16,295) - NET CURRENT ASSETS 1,255 546 TOTAL ASSETS LESS CURRENT LIABILITIES 1,255 546 NET ASSETS 1,255 546 FUNDS 12 Unrestricted funds: General fund Restricted funds: Hall Refurbishments Art Group TOTAL FUNDS |
2023 Total funds £ 18,096 (16,295) 1,801 1,801 1,801 1,255 - 546 546 1,801 |
2022 Total funds £ 38,556 (18,769) 19,787 19,787 19,787 6,342 12,261 1,184 13,445 19,787 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mrs M E Stead - Trustee
The notes form part of these financial statements
Page 4
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. DONATIONS AND LEGACIES
| Unrestricted Restricted funds funds £ £ Donations 1,405 2,009 Gift aid - - Grants - - 1,405 2,009 |
2023 Total funds £ 3,414 - - 3,414 |
2022 Total funds £ 3,265 2,293 8,000 13,558 |
|---|---|---|
continued...
Page 5
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. DONATIONS AND LEGACIES - continued
Grants received, included in the above, are as follows:
| Covid Restart Grant 3. OTHER ACTIVITIES Unrestricted Restricted funds funds £ £ Fundraising events 2,315 - Burns night 156 - Northumberland Theatre Company 762 - Quiz night 417 - Fairs 2,269 - Northumberland County Council - - Food festival - - Weddings 1,020 - Non regular 7,396 - 14,335 - 4. INVESTMENT INCOME Unrestricted Restricted funds funds £ £ Interest received 73 - |
|
|---|---|
continued...
Page 6
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
5. INCOME FROM ACTIVITIES
| Activity Grants Regular Rents Barn dance Regular Rents Alnmouth parish council Regular Rents Alnmouth arts festival Regular Rents Phoenix club Regular Rents Coffee mornings Regular Rents Dance dynamics Regular Rents Keep fit Regular Rents Line dancing Regular Rents Art group Regular Rents Venture scouts Regular Rents Film nights Regular Rents Christmas lights Regular Rents Women's Institute Regular Rents Private parties Regular Rents Yoga Regular Rents Other local activities Regular Rents Non regular rents Regular Rents Produce stall Fund Raising Events Fairs Fund Raising Events Grants Hall Running Costs Art group Hall Running Costs Grants Refurbishment Expenditure Grants received, included in the above, are as follows: Community Foundation Rothley Trust Northumberland County Council Arnold Clarke Garfield Trust The Burgage Holders of Alnmouth Common R W Mann Northumbria Coast and Country Cottages Bernard Sunley Foyle Foundation Freemasons Hadrian Trust Northumberland Estates Zedra Trust co Joicy Trust Barbour Foundation James Knott Trust |
2023 £ 500 76 131 150 500 51 524 728 595 544 1,035 228 377 471 536 417 2,269 - 2,699 334 12,000 236 41,249 65,650 2023 £ - - 5,000 - 10,000 7,949 - - 5,000 5,000 2,000 500 1,000 3,000 3,300 5,000 6,000 53,749 |
2022 £ - - - - - 48 406 560 296 - 384 - - 373 780 272 2,082 343 3,881 - - - 41,400 50,825 2022 £ 10,000 900 2,000 1,000 15,000 6,000 1,500 5,000 - - - - - - - - - 41,400 |
|---|---|---|
Grants received, included in the above, are as follows:
continued...
Page 7
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
6. RAISING FUNDS
Raising donations and legacies
| Unrestricted funds £ Professional fees - Other activities Unrestricted funds £ Craft fair 180 Friary day 272 Northumberland Theatre Company 525 Art class - Phoenix club - Event advertising - Non regular 448 1,425 Refurbishment costs Unrestricted funds £ Property repairs - Aggregate amounts 1,425 |
Restricted funds £ - Restricted funds £ - - - 874 500 - 151 1,525 Restricted funds £ 82,872 84,397 |
2023 Total funds £ - 2023 Total funds £ 180 272 525 874 500 - 599 2,950 2023 Total funds £ 82,872 85,822 |
2022 Total funds £ 1,098 2022 Total funds £ - - 1,156 - - 130 628 1,914 2022 Total funds £ 103,013 106,025 |
|---|---|---|---|
Other activities
Refurbishment costs
continued...
Page 8
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
7. ACTIVITIES COSTS
| Support | |
|---|---|
| costs (see | |
| note 8) | |
| £ | |
| Hall Running Costs | 11,323 |
8. SUPPORT COSTS
| Governance Management costs £ £ Other resources expended 4,162 156 Hall Running Costs 11,070 253 15,232 409 |
Totals £ 4,318 11,323 15,641 |
|---|---|
9. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 12,852 Charitable activities Regular Rents 5,544 Fund Raising Events - Refurbishment Expenditure - Other activities 8,402 Investment income 23 Other income 250 Total 27,071 EXPENDITURE ON Raising funds 24,133 Charitable activities Hall Running Costs 2,644 Other 15,764 |
Restricted funds £ 706 - 3,881 41,400 - - - 45,987 81,892 - - |
Total funds £ 13,558 5,544 3,881 41,400 8,402 23 250 |
|---|---|---|
| 73,058 | ||
| 106,025 2,644 15,764 |
continued...
Page 9
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 10. | COMPARATIVES FOR THE STATEMENT | OF FINANCIAL ACTIVITIES - continued | OF FINANCIAL ACTIVITIES - continued | OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| fund | funds | funds | |||
| £ | £ | £ | |||
| Total | 42,541 | 81,892 | 124,433 | ||
| NET INCOME/(EXPENDITURE) | (15,470) | (35,905) | (51,375) | ||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 21,812 | 49,350 | 71,162 | ||
| TOTAL FUNDS CARRIED FORWARD | 6,342 | 13,445 | 19,787 | ||
| 11. | CREDITORS: AMOUNTS FALLING DUE | WITHIN ONE YEAR | |||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Loan account | 16,295 | 18,769 | |||
| 12. | MOVEMENT IN FUNDS | ||||
| Net | Transfers | ||||
| movement | between | At | |||
| At 1.4.22 | in funds | funds | 31.3.23 | ||
| £ | £ | £ | £ | ||
| Unrestricted funds | |||||
| General fund | 6,342 | 11,564 | (16,651) | 1,255 | |
| Restricted funds | |||||
| Hall Refurbishments | 12,261 | (28,912) | 16,651 | - | |
| Art Group | 1,184 | (638) | - | 546 | |
| 13,445 | (29,550) | 16,651 | 546 | ||
| TOTAL FUNDS | 19,787 | (17,986) | - | 1,801 |
continued...
Page 10
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Hall Refurbishments Art Group Lift Repairs Phoenix Club TOTAL FUNDS |
Incoming resources £ 26,846 43,895 236 12,000 500 56,631 83,477 |
Resources Movement expended in funds £ £ (15,282) 11,564 (72,807) (28,912) (874) (638) (12,000) - (500) - (86,181) (29,550) (101,463) (17,986) |
|---|---|---|
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.21 | in funds | 31.3.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 21,812 | (15,470) | 6,342 |
| Restricted funds | |||
| Hall Refurbishments | 48,282 | (36,021) | 12,261 |
| Art Group | 1,068 | 116 | 1,184 |
| 49,350 | (35,905) | 13,445 | |
| TOTAL FUNDS | 71,162 | (51,375) | 19,787 |
continued...
Page 11
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Hall Refurbishments Art Group TOTAL FUNDS |
Incoming resources £ 27,071 45,282 705 45,987 73,058 |
Resources Movement expended in funds £ £ (42,541) (15,470) (81,303) (36,021) (589) 116 (81,892) (35,905) (124,433) (51,375) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.21 | in funds | funds | 31.3.23 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 21,812 | (3,906) | (16,651) | 1,255 |
| Restricted funds | ||||
| Hall Refurbishments | 48,282 | (64,933) | 16,651 | - |
| Art Group | 1,068 | (522) | - | 546 |
| 49,350 | (65,455) | 16,651 | 546 | |
| TOTAL FUNDS | 71,162 | (69,361) | - | 1,801 |
continued...
Page 12
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Hall Refurbishments Art Group Lift Repairs Phoenix Club TOTAL FUNDS |
Incoming resources £ 53,917 89,177 941 12,000 500 102,618 156,535 |
Resources Movement expended in funds £ £ (57,823) (3,906) (154,110) (64,933) (1,463) (522) (12,000) - (500) - (168,073) (65,455) (225,896) (69,361) |
|---|---|---|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 13
THE HINDMARSH VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Gift aid Grants Other activities Fundraising events Burns night Northumberland Theatre Company Quiz night Fairs Northumberland County Council Food festival Weddings Non regular Investment income Interest received Charitable activities Grants Barn dance Alnmouth parish council Alnmouth arts festival Phoenix club Coffee mornings Dance dynamics Keep fit Line dancing Art group Venture scouts Film nights Christmas lights Produce stall Women's Institute Fairs Private parties Yoga Other local activities Carried forward |
2023 £ 3,414 - - 3,414 2,315 156 762 417 2,269 - - 1,020 7,396 14,335 73 53,749 76 131 150 500 51 524 728 595 780 1,035 228 377 2,699 471 334 536 417 2,269 65,650 |
2022 £ 3,265 2,293 8,000 13,558 2,650 - 1,653 - 976 384 150 - 2,589 8,402 23 41,400 - - - - 48 406 560 296 - 384 - - 3,881 373 - 780 272 2,082 50,482 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 14
THE HINDMARSH VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Charitable activities Brought forward Non regular rents Other income Equipment disposal Total incoming resources EXPENDITURE Raising donations and legacies Professional fees Other activities Craft fair Friary day Northumberland Theatre Company Art class Phoenix club Event advertising Non regular Refurbishment costs Property repairs Support costs Management Rates and water Insurance Light and heat Telephone Office expenses Advertising Sundries Internet charges Performing rights society Cleaning Equipment repairs and renewals Repairs Maintenance renewals Carried forward |
2023 £ 65,650 - 65,650 5 83,477 - 180 272 525 874 500 - 599 2,950 82,872 294 1,565 2,654 511 220 100 307 257 179 5,154 2,187 - 1,335 14,763 |
2022 £ 50,482 343 50,825 250 73,058 1,098 - - 1,156 - - 130 628 1,914 103,013 310 1,463 2,080 504 86 - 1,010 317 308 3,572 6,809 156 1,240 17,855 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 15
THE HINDMARSH VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Management Brought forward Alcohol license Subscriptions Loan Governance costs Accountancy fees Maintenance renewals Total resources expended Net expenditure |
2023 £ 14,763 391 10 68 15,232 156 253 409 101,463 (17,986) |
2022 £ 17,855 - 10 39 17,904 150 354 504 124,433 (51,375) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 16
REGISTERED CHARITY NUMBER: 522021
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
THE HINDMARSH VILLAGE HALL
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
THE HINDMARSH VILLAGE HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 to 13 |
| Detailed Statement of Financial Activities | 14 to 16 |
THE HINDMARSH VILLAGE HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
522021
Principal address
Northumberland Street Alnmouth Alnwick Northumberland NE66 2RA
Trustees
Dr W F Bourne Mrs J A Woodford Mr D R K Denton Mrs S Wilson Mrs H Blythe (resigned 31.12.2022) Mrs M Bickerdike Mrs M E Stead Mrs N Brierley Mr J Letchfield (appointed 30.5.2022)
Independent Examiner
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................................ Mrs M E Stead - Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HINDMARSH VILLAGE HALL
Independent examiner's report to the trustees of The Hindmarsh Village Hall
I report to the charity trustees on my examination of the accounts of The Hindmarsh Village Hall (the Trust) for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Douglas Clark
Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA
Date: .............................................
Page 2
THE HINDMARSH VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 1,405 Charitable activities 5 Regular Rents 8,632 Fund Raising Events 2,396 Hall Running Costs - Refurbishment Expenditure - Other activities 3 14,335 Investment income 4 73 Other income 5 Total 26,846 EXPENDITURE ON Raising funds 6 1,425 Charitable activities 7 Hall Running Costs 11,323 Other 2,534 Total 15,282 NET INCOME/(EXPENDITURE) 11,564 Transfers between funds 12 (16,651) Net movement in funds (5,087) RECONCILIATION OF FUNDS Total funds brought forward 6,342 TOTAL FUNDS CARRIED FORWARD 1,255 |
Restricted funds £ 2,009 500 637 12,236 41,249 - - - 56,631 84,397 - 1,784 86,181 (29,550) 16,651 (12,899) 13,445 546 |
2023 Total funds £ 3,414 9,132 3,033 12,236 41,249 14,335 73 5 83,477 85,822 11,323 4,318 101,463 (17,986) - (17,986) 19,787 1,801 |
2022 Total funds £ 13,558 5,544 3,881 - 41,400 8,402 23 250 73,058 106,025 2,644 15,764 124,433 (51,375) - (51,375) 71,162 19,787 |
|---|---|---|---|
The notes form part of these financial statements
Page 3
THE HINDMARSH VILLAGE HALL
BALANCE SHEET 31 MARCH 2023
| Unrestricted Restricted fund funds Notes £ £ CURRENT ASSETS Cash at bank 17,550 546 CREDITORS Loan account 11 (16,295) - NET CURRENT ASSETS 1,255 546 TOTAL ASSETS LESS CURRENT LIABILITIES 1,255 546 NET ASSETS 1,255 546 FUNDS 12 Unrestricted funds: General fund Restricted funds: Hall Refurbishments Art Group TOTAL FUNDS |
2023 Total funds £ 18,096 (16,295) 1,801 1,801 1,801 1,255 - 546 546 1,801 |
2022 Total funds £ 38,556 (18,769) 19,787 19,787 19,787 6,342 12,261 1,184 13,445 19,787 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mrs M E Stead - Trustee
The notes form part of these financial statements
Page 4
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. DONATIONS AND LEGACIES
| Unrestricted Restricted funds funds £ £ Donations 1,405 2,009 Gift aid - - Grants - - 1,405 2,009 |
2023 Total funds £ 3,414 - - 3,414 |
2022 Total funds £ 3,265 2,293 8,000 13,558 |
|---|---|---|
continued...
Page 5
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. DONATIONS AND LEGACIES - continued
Grants received, included in the above, are as follows:
| Covid Restart Grant 3. OTHER ACTIVITIES Unrestricted Restricted funds funds £ £ Fundraising events 2,315 - Burns night 156 - Northumberland Theatre Company 762 - Quiz night 417 - Fairs 2,269 - Northumberland County Council - - Food festival - - Weddings 1,020 - Non regular 7,396 - 14,335 - 4. INVESTMENT INCOME Unrestricted Restricted funds funds £ £ Interest received 73 - |
|
|---|---|
continued...
Page 6
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
5. INCOME FROM ACTIVITIES
| Activity Grants Regular Rents Barn dance Regular Rents Alnmouth parish council Regular Rents Alnmouth arts festival Regular Rents Phoenix club Regular Rents Coffee mornings Regular Rents Dance dynamics Regular Rents Keep fit Regular Rents Line dancing Regular Rents Art group Regular Rents Venture scouts Regular Rents Film nights Regular Rents Christmas lights Regular Rents Women's Institute Regular Rents Private parties Regular Rents Yoga Regular Rents Other local activities Regular Rents Non regular rents Regular Rents Produce stall Fund Raising Events Fairs Fund Raising Events Grants Hall Running Costs Art group Hall Running Costs Grants Refurbishment Expenditure Grants received, included in the above, are as follows: Community Foundation Rothley Trust Northumberland County Council Arnold Clarke Garfield Trust The Burgage Holders of Alnmouth Common R W Mann Northumbria Coast and Country Cottages Bernard Sunley Foyle Foundation Freemasons Hadrian Trust Northumberland Estates Zedra Trust co Joicy Trust Barbour Foundation James Knott Trust |
2023 £ 500 76 131 150 500 51 524 728 595 544 1,035 228 377 471 536 417 2,269 - 2,699 334 12,000 236 41,249 65,650 2023 £ - - 5,000 - 10,000 7,949 - - 5,000 5,000 2,000 500 1,000 3,000 3,300 5,000 6,000 53,749 |
2022 £ - - - - - 48 406 560 296 - 384 - - 373 780 272 2,082 343 3,881 - - - 41,400 50,825 2022 £ 10,000 900 2,000 1,000 15,000 6,000 1,500 5,000 - - - - - - - - - 41,400 |
|---|---|---|
Grants received, included in the above, are as follows:
continued...
Page 7
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
6. RAISING FUNDS
Raising donations and legacies
| Unrestricted funds £ Professional fees - Other activities Unrestricted funds £ Craft fair 180 Friary day 272 Northumberland Theatre Company 525 Art class - Phoenix club - Event advertising - Non regular 448 1,425 Refurbishment costs Unrestricted funds £ Property repairs - Aggregate amounts 1,425 |
Restricted funds £ - Restricted funds £ - - - 874 500 - 151 1,525 Restricted funds £ 82,872 84,397 |
2023 Total funds £ - 2023 Total funds £ 180 272 525 874 500 - 599 2,950 2023 Total funds £ 82,872 85,822 |
2022 Total funds £ 1,098 2022 Total funds £ - - 1,156 - - 130 628 1,914 2022 Total funds £ 103,013 106,025 |
|---|---|---|---|
Other activities
Refurbishment costs
continued...
Page 8
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
7. ACTIVITIES COSTS
| Support | |
|---|---|
| costs (see | |
| note 8) | |
| £ | |
| Hall Running Costs | 11,323 |
8. SUPPORT COSTS
| Governance Management costs £ £ Other resources expended 4,162 156 Hall Running Costs 11,070 253 15,232 409 |
Totals £ 4,318 11,323 15,641 |
|---|---|
9. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 12,852 Charitable activities Regular Rents 5,544 Fund Raising Events - Refurbishment Expenditure - Other activities 8,402 Investment income 23 Other income 250 Total 27,071 EXPENDITURE ON Raising funds 24,133 Charitable activities Hall Running Costs 2,644 Other 15,764 |
Restricted funds £ 706 - 3,881 41,400 - - - 45,987 81,892 - - |
Total funds £ 13,558 5,544 3,881 41,400 8,402 23 250 |
|---|---|---|
| 73,058 | ||
| 106,025 2,644 15,764 |
continued...
Page 9
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 10. | COMPARATIVES FOR THE STATEMENT | OF FINANCIAL ACTIVITIES - continued | OF FINANCIAL ACTIVITIES - continued | OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| fund | funds | funds | |||
| £ | £ | £ | |||
| Total | 42,541 | 81,892 | 124,433 | ||
| NET INCOME/(EXPENDITURE) | (15,470) | (35,905) | (51,375) | ||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 21,812 | 49,350 | 71,162 | ||
| TOTAL FUNDS CARRIED FORWARD | 6,342 | 13,445 | 19,787 | ||
| 11. | CREDITORS: AMOUNTS FALLING DUE | WITHIN ONE YEAR | |||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Loan account | 16,295 | 18,769 | |||
| 12. | MOVEMENT IN FUNDS | ||||
| Net | Transfers | ||||
| movement | between | At | |||
| At 1.4.22 | in funds | funds | 31.3.23 | ||
| £ | £ | £ | £ | ||
| Unrestricted funds | |||||
| General fund | 6,342 | 11,564 | (16,651) | 1,255 | |
| Restricted funds | |||||
| Hall Refurbishments | 12,261 | (28,912) | 16,651 | - | |
| Art Group | 1,184 | (638) | - | 546 | |
| 13,445 | (29,550) | 16,651 | 546 | ||
| TOTAL FUNDS | 19,787 | (17,986) | - | 1,801 |
continued...
Page 10
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Hall Refurbishments Art Group Lift Repairs Phoenix Club TOTAL FUNDS |
Incoming resources £ 26,846 43,895 236 12,000 500 56,631 83,477 |
Resources Movement expended in funds £ £ (15,282) 11,564 (72,807) (28,912) (874) (638) (12,000) - (500) - (86,181) (29,550) (101,463) (17,986) |
|---|---|---|
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.21 | in funds | 31.3.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 21,812 | (15,470) | 6,342 |
| Restricted funds | |||
| Hall Refurbishments | 48,282 | (36,021) | 12,261 |
| Art Group | 1,068 | 116 | 1,184 |
| 49,350 | (35,905) | 13,445 | |
| TOTAL FUNDS | 71,162 | (51,375) | 19,787 |
continued...
Page 11
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Hall Refurbishments Art Group TOTAL FUNDS |
Incoming resources £ 27,071 45,282 705 45,987 73,058 |
Resources Movement expended in funds £ £ (42,541) (15,470) (81,303) (36,021) (589) 116 (81,892) (35,905) (124,433) (51,375) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.21 | in funds | funds | 31.3.23 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 21,812 | (3,906) | (16,651) | 1,255 |
| Restricted funds | ||||
| Hall Refurbishments | 48,282 | (64,933) | 16,651 | - |
| Art Group | 1,068 | (522) | - | 546 |
| 49,350 | (65,455) | 16,651 | 546 | |
| TOTAL FUNDS | 71,162 | (69,361) | - | 1,801 |
continued...
Page 12
THE HINDMARSH VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Hall Refurbishments Art Group Lift Repairs Phoenix Club TOTAL FUNDS |
Incoming resources £ 53,917 89,177 941 12,000 500 102,618 156,535 |
Resources Movement expended in funds £ £ (57,823) (3,906) (154,110) (64,933) (1,463) (522) (12,000) - (500) - (168,073) (65,455) (225,896) (69,361) |
|---|---|---|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
Page 13
THE HINDMARSH VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Gift aid Grants Other activities Fundraising events Burns night Northumberland Theatre Company Quiz night Fairs Northumberland County Council Food festival Weddings Non regular Investment income Interest received Charitable activities Grants Barn dance Alnmouth parish council Alnmouth arts festival Phoenix club Coffee mornings Dance dynamics Keep fit Line dancing Art group Venture scouts Film nights Christmas lights Produce stall Women's Institute Fairs Private parties Yoga Other local activities Carried forward |
2023 £ 3,414 - - 3,414 2,315 156 762 417 2,269 - - 1,020 7,396 14,335 73 53,749 76 131 150 500 51 524 728 595 780 1,035 228 377 2,699 471 334 536 417 2,269 65,650 |
2022 £ 3,265 2,293 8,000 13,558 2,650 - 1,653 - 976 384 150 - 2,589 8,402 23 41,400 - - - - 48 406 560 296 - 384 - - 3,881 373 - 780 272 2,082 50,482 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 14
THE HINDMARSH VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Charitable activities Brought forward Non regular rents Other income Equipment disposal Total incoming resources EXPENDITURE Raising donations and legacies Professional fees Other activities Craft fair Friary day Northumberland Theatre Company Art class Phoenix club Event advertising Non regular Refurbishment costs Property repairs Support costs Management Rates and water Insurance Light and heat Telephone Office expenses Advertising Sundries Internet charges Performing rights society Cleaning Equipment repairs and renewals Repairs Maintenance renewals Carried forward |
2023 £ 65,650 - 65,650 5 83,477 - 180 272 525 874 500 - 599 2,950 82,872 294 1,565 2,654 511 220 100 307 257 179 5,154 2,187 - 1,335 14,763 |
2022 £ 50,482 343 50,825 250 73,058 1,098 - - 1,156 - - 130 628 1,914 103,013 310 1,463 2,080 504 86 - 1,010 317 308 3,572 6,809 156 1,240 17,855 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 15
THE HINDMARSH VILLAGE HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Management Brought forward Alcohol license Subscriptions Loan Governance costs Accountancy fees Maintenance renewals Total resources expended Net expenditure |
2023 £ 14,763 391 10 68 15,232 156 253 409 101,463 (17,986) |
2022 £ 17,855 - 10 39 17,904 150 354 504 124,433 (51,375) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 16