Trustees’ Annual Report for the period
From Period start date I January 2022 To Period end date 31 December 2022
Charity name: Nettleham Village Hall
Charity registration number: 521962
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Maintaining and managing a Village Hall for recreational, leisure and sporting activities for the village community and surrounding areas. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Hiring Hall for W.I, Ladies Club, Buddies Dementia Group and other community organisations such as a camera club and sporting clubs, e.g. Badminton and Keep Fit. Live music and professional theatre have been made available this year. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are totally dependant on volunteers to ensure that the hall is maintained and fit for purpose. All give their time freely. |
| Other | We receive no support from outside organisations or local council. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Village Hall continued to be a focal point for the local community by offering a place for organisations and charities to meet and encourage interaction and support. The Buddies Dementia Group has been able to increase in size and enjoy a safe and constant place to meet. Keep -fit classes have provided an opportunity to those wanting to remain active. The hall remains a place for individuals to hire to celebrate family events. We work with others in providing a home for regular live music events, a popular event which is within walking distance for many. We started working with Live and Local, in this year, in providing professional touring theatre productions. These have provided an opportunity for those living alone to come and enjoy events in a friendly and welcoming environment. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Remaining an integral part of the fabric of the village and being able to reconnect people following the pandemic. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The introduction of Live and Local Events have provided a boost to our fundraising this year. We were delighted that the carnival returned in 2022 and was successful. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are in a sound financial position having carefully managed our expenditure. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold monies for both new Capital projects and are aware of the need to update the fabric of the building. Balance of current account needed to meet the increased running costs and is held at a relatively high level as the fixed term utility contracts are due for renewal in 2023. |
| Amount of reserves held | Para 1.22 | £20k (ring fenced) for capital projects. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The need for new and replacement volunteers is an ongoing concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hall Hire fees. Fund raising events are as organised by the volunteers. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | Regular user groups having reduced membership and remaining viable. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Open to all, volunteers always welcome. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Nettleham Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 521962 |
| Charity’s principal address | Brookfield avenue Nettleham Lincoln LN2 2SS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Steve Cairns | Chair | |||
| Graham Seed | Vice-chair | |||
| Angela Wright | Joint Secretary | |||
| Elaine Jenkinson | Joint Secretary | |||
| Brian Burkitt | Treasurer | |||
| Allison Faulkner | ||||
| Tim Wheelhouse | ||||
| Janice Clayton | ||||
| Kath Errser | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
B Burkitt Signature(s) S Cairns Brian Burkitt Full name(s) Steve Cairns Position (eg Secretary, Chair Treasurer Chair, etc) Date 13/10/2023
ststement of Income and Ex endrture Year ended 311)e¢ember 2022 Income Ex nditu Hall Hire £14.790.24 aeaning aeanin8 Materials Gas Elec Water 4161.25 774.05 1068 1920 1024.76 2477.06 2990.88 1392.13 433.9 556.88 337.45 333 155.95 140 EON Refund Insuran Repalrs Maintenance H&S +Testlng Performin8 Rights/TEN5 Adminl stat/postlA(couniant Wi-Fi Cathedral hyw'ene misc Op•ratln8 Income £15.$90.24 Operatln8 EMpendltur• £17.765.31 Ca Doors/Platch Lights Floor Cleaner Glasses otal Ca re 10239.6 8CQ 199.99 160 É11399.S ital EM rrtlitur• they In¢om• donations 492 Events 10757.21 Event Costs 3788.64 Bank Interest 39.92 Total oih•r Income £11.289.13 ank charles Total Other Expendltur• 113.74 32.38 OTAL IIICOME £26,879.37 £33,067.28 Deficit for year 6,187.91 Represenied bv.. b/1 Current Account At 31 December 2022 Current Attount 31692.67 25646.26 Cash In Hand 631.15 Cash In Hand Deficlt 489.65 6187.91 £31.323.82 £32,323.81 I HEREBY CERTIFY THAT THE ABOVE ACCOUNTS ARE CORREcf ACCORDING TO RECOROS AND INFORMATION RECEIVED 07103n023 CRAIG THORNTON, INDEPENDENT EXAMINER
Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the tru319981 mernbers of NELEHAm VILLAGE HALL Qn aGGounts for ihe year131 DECEMBER 2022 ended i Charity no lif any) 521962 Set out on pago Respèctlve The chanty's trustees are responsible for the preparation of the accounts. re8ponslbilities of The Ghanty's truslees consider that an audit is not required for this year trustees and examinor under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility lo.. examine the accounts under section 145 ofthe Charrties Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145151{b) of the Charities Act. and to slate whether particular matters have come lo my attention. Basls of Independent My 8xaminalion was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review ofthe accounting records kept by the ¢harrty and a Comparison of the account¥ presented with those records It also includes consideration of any unusual Items or disclosufes in the accounts, and seeking explanations from the trustees GonrnIng any such matters. The procedures undertaken do not provide all the evidence Ihat would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'lru8 and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below ') 1. which gNes me reasonable caus8 to believe that in. any material speCt. the requirements.. to keep aGGounting records in ac¢ordanGe with section 130 of the Charities Act., and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met,. Of 2. to which, in my opinion. attention should be drawn in order to enable proper understanding of the account8 to be reached. . Please delete the wortls in the brackets rfthey do not apply. Slgned: Date: 0710312023 Nama: CRAIG THORNTON Relevant prof•ssional qualificationls) or body {if any): IER March 2012
Address: 14 WNTHORPE CLOSE LINCOLN LN6 3PQ Section B Disclosure Only complete rf the examiner needs to highlight material problems. IER March 2012
Give here briet details of any items that the examiner wishes to disclose. IER March 2012