CLEETHORPES MEMORIAL HALL TRUST Minutes ofthe ANNUAL GENERAL MEEfiNG of the MANAGEMENT COMMIThEE held at Cleethorpes Memorial Hall, Grimsby Road, Cleethorpes on THURSDAY 29th FEBRUARY 2024 CHAIRPAIRSON'S WELCOME: The retiring Chairperson, Mr. Andrew Cole, welcomed everyone to this year's Annual General Meeting and thanked Members ofthe Committee. Caretakers and Staff for their continued support and hard work throughout the past financialyear. He also asked present members to try and find some younger people who may be interested in eithervolunteeringorstandingforelection to help with a succession plan MINUTES: The Minutes of the previous Annual GeneraL Meeting held on Thursday 23rd February 2023 were signed as a correct record PRESENT: Messrs: M. Ward. S. Cantwell. l. Jones, P. Hargreaves. M. Loftus. A.R. Cole Mrs. J. Wood, Mrs. M. Cracknell and Mrs. P.A. Cole APOLOGIES: There were no apologies for absence SECRETARY'S REPORT: The Retiring Secretary once again thanked the Caretakers and Management Committee for their help and continued support in keeping Cleethorpes Memorial Hall a happy and viable venue for all of the hirers This past year we have spent quite a lot of money on security of the building which included the fitting of security gates across the front entrances and new outside lighting is in the process of beingfitted All the electrics have been updated with some additional works undertaken in accordance with the regulations which again c8me at a considerable cost Some of the backstage area has been painted by volunteers from Equans and the back stairs up to the stage area have been re-inforced and covered with non-slip flooring Our insurance company- Allianz, suggested that we get a rebuild evaluation done. This was undertaken by Jackson, Green and Preston and consequently. we are now insured for £1.7 million in accordance with the report TREASURER'S REPORT: The RetiringTreasurer presented the Statement ofAecounts tsxplalncd Che Piofll ana Loss. These were accepted as a correct record ELECTION OF COMMITTEE MEMBERS - 2 REQUIRED: Two nomination forms were received for the said vacancies. Mr. S. Cantwell and Mrs. J. Wood were duly elected to serve on the Management Committee for a period of 3 years nd
APPOINTMENT OF AUDITOR: It was agreed that Affinity Solutions. St. Peters Avenue, Cleethorpes be appointed as this year's Auditor APPOINTMENT OF OFFICERS: Mr. A.R. Cole retired from the position of Chairperson for 2022, Mrs. J. Wood retired from the position of Vice-chair, Mr. M. Loftus retired from the position of Hon. Treasurer and Mrs. P.A. Cole retired from the position of Secretary. It was agreed and seconded that the four retirees be re-elected DATE OF NEXT ANNUAL GENERAL MEEfiNG: Thursday27h February 2025 19. 02-2ozLtr
CLEETHORPES MEMORIAL HALL TRUST UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
CLEETHORPES MEMORIAL HALL TRUST BUSINESS INFORMATION Proprietor Mr M Loftus Accountant$ Affinity Solulions 66 St PelersAvenue Cleelhorpes Lincolnshire United King(*Jm DN35 8HP
CLEETHORPES MEMORIAL HALL TRUST CONTENTS Page Accountants, report Profit and loss account Balance sheet Notes to the financial statements
Cleetho es Memorlal Hall Trust Flnanclal Statements for the ear endgd 31 December 2024 Accountants Re In accor11an wilh Inylnjejions given to us we hav? prepared wlhoul carrying oul an audit the annexeil finan¢ial $1slem•nl8 from Ihè a¢counling records ol The Cle&ihofpes Memoiial Hall Tiusl, and from informalion and explanations sUppld to us. Oale.. Alfinity Solutions 66 $1 Pelers Avenue Cleelhorpes N E Lincolnshire DN35 8HP Officers. A roval Certifi at We appfove Ihe linancial gialements ond CnfIrM Ihal we have made avBilable 811 revant reeords and infomation foi their preparation. Paulirbe Cole - Secretary ick Loftus- Treasurer Date. n-
CLEETHORPES MEMORIAL HALL TRUST PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 DECEM8ER 2024 2024 2023 Turnover Cost of sales 71.316 12.4451 75.526 14,8401 Gross profit 66,871 70.686 Adm(nislrative expenses 174.8391 161.6341 Operatlng Ilossllprollt 15,9681 9.052 Interest receivable and sirymlar irr¢ome 4.906 3.471 Lossllproflt for the financlal yeai I1.2) 12.523
Ilent: Cleethorpes MemoTlal Hall Trust CLE001 Year Ended 31 December 2024 Prepared on 24 February 2025 Profit and Loss Account Lead Schedule Section- Descrlptlon 2024 2023 Turnover 0010 Bar Sales 0020 Lettings 0030 Donation5 6,420 84,896 11,879 ff2.347 1.300 71.318 75.526 Cost of sales 0500 Opening Slook 0600 Purchases 0900 clon9 Stock 350 2,395 13001 300 4.89D {350} 2,445 4,840 Admlnlstratlve expenses 3000 Wages and s8laries 3045 Honoriums 3320 Rates wat8r 3340 Household and Cleaning 3350 Power, light and heat 3400 Repairs and Renewals 3630 Accountancy 370U 8ank charges 3800 Insurances 3810 Postage and slatictnery 3831 Li¢enses 3840 Telephone 3890 Sundry expenses 34.184 720 400 1,748 9,223 21,355 900 196 4,091 137 1,128 30.789 720 789 1.72$ 7.475 12.283 900 215 3.158 528 1.992 11 538 239 742 317 74,839 61.634 Interest recelved 4300 Bank interest re¢eived 4,906 3,471 (1.0821 12,523 Co ments: Propared by: Date:............... RevIevd by: Date- ....,..,....... Partner Revlew: Date".
CLEETHORPES MEMORIAL HALL TRUST BALANCE SHEET AS AT 31 DECEMBER 2024 2024 2023 Notes Flxed assets Tangible assets 55,483 55,483 Current assets Stocks Debtois Cash at bank 300 350 3,546 170,889 175,081 179,963 174,785 Credltors: amounts falllng due wlthin one year {7,1401 1900} Net Gurrent assets 172,823 173.885 Total assets less CUTrent Ilabllltles 228.306 229,368 Flxed capltal account 229,368 216,845 Current account 11,0621 12,523 228.306 229,368 In aceord8nce with the engagement letter dated l approve the financial statements set out on pages 2 to 5. 1 acknedge my responsibility for the finanual ststements. Including the appropiiateness of the counting basis as set out in note 1 to the finanaal statemenls. and for providing Affinity solub.ons with 811 informatron and explanations necessary for their comwletion. The financial ststements wèr8 si}ed on _ Mr M Loftus
CLEETHORPES MEMORIAL HALL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Accounung pollcles The prinupal accounting pollcies applied are as follows. 1.1 A¢countlng ¢onventlon The financial information Is complled on an agreed accounting basis that enables profits to be cakulated such as lo meet the requirements of Section 25 of the Income Tax (Trading and Other Income) Act 2005, and provides sufficient and relevant informats'on lo enable the completion of 8 lax ietuin. The financial statements have been prepar&d in accordance with the rectsgnith'on and measurement prir¥ciples of UK GAAP - FRS 102 ott)er than the following departures which are neutral for income tax purpvses" Freehold properties ar¢ not deprecaated Inveslmenl properties are carried as historical Cost and are not depreciated Investment propety components of frÈehtsld propety h8ve not been separately 8ccounted for and ere therefore carried as 8 complete asset The inveslrr£nt portffolio has been ha8 been accounted for at h15torica cost, net of any impairment losses, rather than al fair value Fin8ncing transactions, s as interest frpe loans lo or from related pardes have not been rfiscounted to net present value. Presentabon and di8¢losure requirements of FRS 102 have not been followed as these are not rele¥t to the sole trader 1.2 Turnover Turnover is re¢ognised at the 'r value of the ¢onsiderats"on receivèd or receivable lor goods and services provided in the norm81 ¢our8e of business, and Is shown net of VAT and other sales related taxes. The fair value ol consideration takes into account trade discounts, satuernent discounts and volLJme rebates. hen cash inflows are deferted and represent a finaTrng arrangement, the fair value of Ihe ¢on&deration is the present V81ue of the fulure receipts The difference between the fair value of Ihe consideration and Ihts nominal amount received Is recognised as interest income. RevenL¢e from the sale ol goods is re¢ognised when the significant risks and rewards of ownership of the gocsds have passed to the buyer lusually on dispatch of the goods), the amount of revenue can be measured reliably, it is probable that the e¢onomic benefits associated with the tranS'On will flow lo the enfy'ty and the %ts incurred or to be incurred in rospect of the transaction can be measured ieliably. Revenue from contr&ts for the provision of professional services is recognised by ieterènce to the stage of completion when the slage of completion, costs incurred and costs to ¢otry)lele can be ¢stsmated rBliabfy. Th* stage of compleb.on is caSculated by ¢?mparing ¢osts incurred, mainly in relation to conlraclual hourly staff rates and materials. as a proporton c)f total costs. Where the outcome cannot be eslimaled reliably, revenue is recognised only to thé extent of the 8xpenses recognised that are reCOverae 1.3 Tanglble 15xed assets Tangible Iixed assets are inits'ally measured at cost and subsequenly measured at cost net ol depreciation and any impawmÈnt losses. Fixtures and Fithngs and Computers were written dowft to £nil value in 2021 financial year Therefore no depreciation was required for 2022. The £55,483 Tangible asset value sh¢)wn on the balance sheet represénts the Freehold land and buildings. Depreciation is recogrsised so as lo write off the cost or valuation of assets less the residual values over Ihoir usefvl lives on the foll0vn bases-. Freehold land and buildings Fi¥lures and fittings Computers No Depreciation 15% Reducing Balance 33% Slraighl Lit)e The gain or loss arising on the cfisposal of an asset is determir¢ed as the difference btrtween the sale prtsceeds and the carrying value ol the asset, and is oredited or charged to profil or loss
CLEETHORPES MEMORIAL HALL TRUST UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
CLEETHORPES MEMORIAL HALL TRUST BUSINESS INFORMATION Proprietor Mr M Loftus Accountant$ Affinity Solulions 66 St PelersAvenue Cleelhorpes Lincolnshire United King(*Jm DN35 8HP
CLEETHORPES MEMORIAL HALL TRUST CONTENTS Page Accountants, report Profit and loss account Balance sheet Notes to the financial statements
Cleetho es Memorlal Hall Trust Flnanclal Statements for the ear endgd 31 December 2024 Accountants Re In accor11an wilh Inylnjejions given to us we hav? prepared wlhoul carrying oul an audit the annexeil finan¢ial $1slem•nl8 from Ihè a¢counling records ol The Cle&ihofpes Memoiial Hall Tiusl, and from informalion and explanations sUppld to us. Oale.. Alfinity Solutions 66 $1 Pelers Avenue Cleelhorpes N E Lincolnshire DN35 8HP Officers. A roval Certifi at We appfove Ihe linancial gialements ond CnfIrM Ihal we have made avBilable 811 revant reeords and infomation foi their preparation. Paulirbe Cole - Secretary ick Loftus- Treasurer Date. n-
CLEETHORPES MEMORIAL HALL TRUST PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 DECEM8ER 2024 2024 2023 Turnover Cost of sales 71.316 12.4451 75.526 14,8401 Gross profit 66,871 70.686 Adm(nislrative expenses 174.8391 161.6341 Operatlng Ilossllprollt 15,9681 9.052 Interest receivable and sirymlar irr¢ome 4.906 3.471 Lossllproflt for the financlal yeai I1.2) 12.523
Ilent: Cleethorpes MemoTlal Hall Trust CLE001 Year Ended 31 December 2024 Prepared on 24 February 2025 Profit and Loss Account Lead Schedule Section- Descrlptlon 2024 2023 Turnover 0010 Bar Sales 0020 Lettings 0030 Donation5 6,420 84,896 11,879 ff2.347 1.300 71.318 75.526 Cost of sales 0500 Opening Slook 0600 Purchases 0900 clon9 Stock 350 2,395 13001 300 4.89D {350} 2,445 4,840 Admlnlstratlve expenses 3000 Wages and s8laries 3045 Honoriums 3320 Rates wat8r 3340 Household and Cleaning 3350 Power, light and heat 3400 Repairs and Renewals 3630 Accountancy 370U 8ank charges 3800 Insurances 3810 Postage and slatictnery 3831 Li¢enses 3840 Telephone 3890 Sundry expenses 34.184 720 400 1,748 9,223 21,355 900 196 4,091 137 1,128 30.789 720 789 1.72$ 7.475 12.283 900 215 3.158 528 1.992 11 538 239 742 317 74,839 61.634 Interest recelved 4300 Bank interest re¢eived 4,906 3,471 (1.0821 12,523 Co ments: Propared by: Date:............... RevIevd by: Date- ....,..,....... Partner Revlew: Date".
CLEETHORPES MEMORIAL HALL TRUST BALANCE SHEET AS AT 31 DECEMBER 2024 2024 2023 Notes Flxed assets Tangible assets 55,483 55,483 Current assets Stocks Debtois Cash at bank 300 350 3,546 170,889 175,081 179,963 174,785 Credltors: amounts falllng due wlthin one year {7,1401 1900} Net Gurrent assets 172,823 173.885 Total assets less CUTrent Ilabllltles 228.306 229,368 Flxed capltal account 229,368 216,845 Current account 11,0621 12,523 228.306 229,368 In aceord8nce with the engagement letter dated l approve the financial statements set out on pages 2 to 5. 1 acknedge my responsibility for the finanual ststements. Including the appropiiateness of the counting basis as set out in note 1 to the finanaal statemenls. and for providing Affinity solub.ons with 811 informatron and explanations necessary for their comwletion. The financial ststements wèr8 si}ed on _ Mr M Loftus
CLEETHORPES MEMORIAL HALL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Accounung pollcles The prinupal accounting pollcies applied are as follows. 1.1 A¢countlng ¢onventlon The financial information Is complled on an agreed accounting basis that enables profits to be cakulated such as lo meet the requirements of Section 25 of the Income Tax (Trading and Other Income) Act 2005, and provides sufficient and relevant informats'on lo enable the completion of 8 lax ietuin. The financial statements have been prepar&d in accordance with the rectsgnith'on and measurement prir¥ciples of UK GAAP - FRS 102 ott)er than the following departures which are neutral for income tax purpvses" Freehold properties ar¢ not deprecaated Inveslmenl properties are carried as historical Cost and are not depreciated Investment propety components of frÈehtsld propety h8ve not been separately 8ccounted for and ere therefore carried as 8 complete asset The inveslrr£nt portffolio has been ha8 been accounted for at h15torica cost, net of any impairment losses, rather than al fair value Fin8ncing transactions, s as interest frpe loans lo or from related pardes have not been rfiscounted to net present value. Presentabon and di8¢losure requirements of FRS 102 have not been followed as these are not rele¥t to the sole trader 1.2 Turnover Turnover is re¢ognised at the 'r value of the ¢onsiderats"on receivèd or receivable lor goods and services provided in the norm81 ¢our8e of business, and Is shown net of VAT and other sales related taxes. The fair value ol consideration takes into account trade discounts, satuernent discounts and volLJme rebates. hen cash inflows are deferted and represent a finaTrng arrangement, the fair value of Ihe ¢on&deration is the present V81ue of the fulure receipts The difference between the fair value of Ihe consideration and Ihts nominal amount received Is recognised as interest income. RevenL¢e from the sale ol goods is re¢ognised when the significant risks and rewards of ownership of the gocsds have passed to the buyer lusually on dispatch of the goods), the amount of revenue can be measured reliably, it is probable that the e¢onomic benefits associated with the tranS'On will flow lo the enfy'ty and the %ts incurred or to be incurred in rospect of the transaction can be measured ieliably. Revenue from contr&ts for the provision of professional services is recognised by ieterènce to the stage of completion when the slage of completion, costs incurred and costs to ¢otry)lele can be ¢stsmated rBliabfy. Th* stage of compleb.on is caSculated by ¢?mparing ¢osts incurred, mainly in relation to conlraclual hourly staff rates and materials. as a proporton c)f total costs. Where the outcome cannot be eslimaled reliably, revenue is recognised only to thé extent of the 8xpenses recognised that are reCOverae 1.3 Tanglble 15xed assets Tangible Iixed assets are inits'ally measured at cost and subsequenly measured at cost net ol depreciation and any impawmÈnt losses. Fixtures and Fithngs and Computers were written dowft to £nil value in 2021 financial year Therefore no depreciation was required for 2022. The £55,483 Tangible asset value sh¢)wn on the balance sheet represénts the Freehold land and buildings. Depreciation is recogrsised so as lo write off the cost or valuation of assets less the residual values over Ihoir usefvl lives on the foll0vn bases-. Freehold land and buildings Fi¥lures and fittings Computers No Depreciation 15% Reducing Balance 33% Slraighl Lit)e The gain or loss arising on the cfisposal of an asset is determir¢ed as the difference btrtween the sale prtsceeds and the carrying value ol the asset, and is oredited or charged to profil or loss