2025-03-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412024 Period start date To 3110312025 Period end date Charity name: Caistor Town Hall Management Committee Charity registration number: 521906 Objectives and Activities SORP retsrenc¢ Parn 1.17 Summary of the purposes of the charity as sel out in its governing document The provision and maintsnance of the Town Hall for the use of all residents in Caistor and surrounding villages to provide the availability of a wide range of activities for all a es. The prime aim of the committee 18 to provide a comfortable, economical and local facility for various societies, groups and individuals to use. We have rooms for meetings but usage of the building covers a far wider spectrum of activities. These include Children's groups, Children's health, exercise for all ages, amatsur drdmatics, film club, dance lessons and many other activities. Our users are encouraged to send representatlves to the open meetings that the Management Committee hold regularly to help provide continuous feedback to quickly identify any problems arlse. that maL. ..-__....-..-_ We confimi that the Trustees have taken regard of the guidance issued by the Charity Commission on public benefiL Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 oThJ 1.19 Statement confiming whether the trustees have had regard to the gumjance issued by the Charty Commission on public benefit Pwa 1.16 Additional infomiation (optionall You ma choose to include further statements where relevant about: SORP retsence Parn 1.38 Policy on grant making Parn 1.38 Policy on social investment including program related investment

The Town Hall Management Committee is dependent on a group of volunteers who give their services freely and frequently as required. The Trustees acknowledge the immense contributions made by volunteers without whose help it would be extremely difficult to provide the facilities we are able to offer. Pwa 1.38 Contribution made by volUnt￿rS Achievements and Performance Compared with last year's figures revenue from hiring increased this year by 180A.This did include a 5'A price increase but it is still a very positive return and hèlped cover various improvement and repalr costs. In last year's expenses a significant amount (£11.600) was spent on acoustic baffles for the main hall. This was to resolve a problem with Sound quality particularly when travelllng theatres were staged at the hall or films shown by the cinema group. Feedback from members of the audiences had led us to seek a solution urgently. We have noticed this year that attendances at similar events have increased and we can laryely put that down to the improved acoustics. We hope that trend continues. The aim is to continue our program of improving the facilitiès as much as possible because if we can provide comfort and good facilities people will continue using the hall. Summary of the main achievements of the charity, identifying the drfference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Parn 1.20 Additional information (optional) You ma choose to indude further statements where ￿levant about: Achievements against objectives set Para 1.41 Perfomance of fundraising activities against objectives set Para 1.41

Investrnent perforTnan against objectives Para 1.41 other

Financial Review Review of the charity's financial position at the end of the period P¥a 1.21 The financial stability of the charity is alvrdys carefully monitored by the Trustees and Committee members. Regular financial reports are given by the Treasurer and we are pleased to report a healthy financial position with no issues of concern. Our policy is to hold a minimum of £10,000 in reserve at all times to meet any unex cted maintsnance costs. £10,000 Not applicably Statement explaining the policy for holding reseDies statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficFI Explanation of any un￿rtaintieS about the charity continuing as a going Gon￿rn Para 1.22 P8ra 1.22 Pw8 1.22 Para 124 Not applicable Pwa 1.23 Not applicable Additlonal Information (optionall You ma choose to include further statements where rekvant about: The principal source of income for the Charity remains hire charges and fund raising events. The charity's principal sources of funds (including any fundraising) Parn 1.47 nvestrnent policy and objectives including any social investment policy adopted Pwa146 Rising costs, many of which are outside our control. Finances are monitored very carefully to ensure they remain robusL Another difficulty the committee faces is encouraging new volunteers to come forward. A description of the principal risks facing the charty Pwa 1.48 Other

Structure, Governance and Management Description of charitls trusts: Type of goveming document P8rn125 Constitution established 1510811969 and amended 0512011. Unincorporated Association How is the charity constituted? i ¥.y ui 111 ityvi yvrated 2ssor.i2tion CIOI Trustee selection methods including details of any I constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Para 1.25 Para 1.25 Electsd by membership or appointed by existing Trustees and review8d annually. Additional information loptional) You may..choose to include further statements where relevant about: Policies and prO￿dureS adopted forthe induction and training of Irustees Para 1.51 The charity's organisational structure and any wider network with which the charty works Parn 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Chari name Other name the cha uses Re istered chari number Charity's principal address Caistor Villa e Hall Caistor Town Hall Mana 521906 14 High Street Caistor Lincolnshire LN7 6TX ement Committee

Names of the charity trustees who manage the charity Dates acted If not forwhole ear Trustee name Offl¢e (If any) Name of person lor body) entltled oint trustee Ifan Martin Stephen Gaughan Michael Broster Chair Vice Chair Michael John Grant Treasurer Christopher Andrew Morgan Alan Garry Crookes Booking Secretary Richard John Nlerrall Ruth Smith 10 12 13 14 15 16 17 18 19 20 rate trustees- names of the directors at the date Ihe re Dlrector nam• rtwasa roved Name of trustees holding trt￿ to property belonging to the chaiity Trustse narne Dates acted If notfor whole ar

Funds held as custodian trustees on behalf of others Description of the as*ts held in this capacty Not applicable Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charty's objects Not applicable Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not applicable Additional information (optional) Names and addresses of advisern (Optional inforniation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional Inforniation) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Not appllcable Other o tional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitys trustees Signature{s) Full name(s),: Michael John Grant Position (eg Secretsry, Chair, etc) Treasurer Dats 2710112026

Caistor Town Hall Management Committee Income and Expenditure Account for Year ending 31.03.25 Income Meetings Dance Group Fitness Groups Lions Town Council Children's Seriices Children's Health Clinic Caislor Cinema Group Private Parties Retail Blood Donors Art Classes Shows & Fayres Plays Caistor Grammar School CATS Elections 1988.00 1345.00 3075.00 1111. 360.00 2974.00 2010.thj 750.00 2758.00 184.00 480.(M) 824.00 900. 2044.80 1440.00 1684.00 A Hand Cleaning Services Booknng Expenses Gas Ele¢triiity Water Insurance Repairs & Repla￿MentS General Maintenan Miscellaneous Laundry Refunds Caretaker Play costs WLDC Waste Disposal 9311.00 313.47 2223.98 1849.67 529.52 386.08 1904.72 3560.42 1026.14 158.50 650.00 5232.00 1755.95 254.80 Sub Total 29156.25 Kitchen Project 5033.76 Sub Total 34190.01 Bar Supplies Bar Licence l Repairs etc 3554.C6 209.70 Sub Total 24387.80 Bar Takings 6171.12 Sub Total 30558.92 Sub Total 37953.77 Bank balance at 31103r2024 39003.96 Bank balance at 31103r2025 Total 69562.88 Total 69562.88 Additional Assets Cash in hand Bar float Accounts completed by Mike Grant 16105r2025 Accounts audited by Mary Taylor

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Caistor Village Hall- Also kno￿ as Caistor Town Hall Management Committee On accounts for the year ended 31. 03. 2024 Charity no (if any) 521906 Set out on pages I report to the trustees on my examination of the accounts of the above charty (Yhe Trust") for the year ended 31.03.2024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Twst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confim that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe thal in, any material respect.. accounting records were not kept in accordan￿ with section 130 of the Act or the ac￿)unIS do not acco￿ wrth the accounting records Plndependent examiner's statement I have no concems and have come across no other matters in connection with the examInat￿n to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brnckets if they do not 8ppIy. Signed: Date: 27th January 2025 Name: Mary Taylor Relevant professional qUalif￿atIOn(s) or body (if any): CERT.ED. CAMBRIDGE ADVANCED MAIN MATHS. Address: Brookskde, Hersey Road, Caistor, Lincolnshire. LN7 6RG IER October 2018

Section 8 Disclosure Only complete if the examiner n￿dS to highlight matters of concem (see CC32. Independent examination of charity ￿counts. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Nol Applicable. IER October 2018