CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 0110412024
Period start date To 3110312025
Period end date
Charity name: Caistor Town Hall Management Committee
Charity registration number: 521906
Objectives and Activities
SORP retsrenc¢
Parn 1.17
Summary of the purposes of
the charity as sel out in its
governing document
The provision and maintsnance of the
Town Hall for the use of all residents in
Caistor and surrounding villages to
provide the availability of a wide range of
activities for all a
es.
The prime aim of the committee 18 to
provide a comfortable, economical and
local facility for various societies, groups
and individuals to use. We have rooms
for meetings but usage of the building
covers a far wider spectrum of activities.
These include Children's groups,
Children's health, exercise for all ages,
amatsur drdmatics, film club, dance
lessons and many other activities. Our
users are encouraged to send
representatlves to the open meetings
that the Management Committee hold
regularly to help provide continuous
feedback to quickly identify any problems
arlse.
that maL._ _..-__....-..-_
We confimi that the Trustees have taken
regard of the guidance issued by the
Charity Commission on public benefiL
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.
Para 1.17 oThJ
1.19
Statement confiming
whether the trustees have
had regard to the gumjance
issued by the Charty
Commission on public
benefit
Pwa 1.16
Additional infomiation (optionall
You ma
choose to include further statements where relevant about:
SORP retsence
Parn 1.38
Policy on grant making
Parn 1.38
Policy on social investment
including program related
investment

The Town Hall Management Committee is
dependent on a group of volunteers who
give their services freely and frequently
as required. The Trustees acknowledge
the immense contributions made by
volunteers without whose help it would
be extremely difficult to provide the
facilities we are able to offer.
Pwa 1.38
Contribution made by
volUnt￿rS
Achievements and Performance
Compared with last year's figures
revenue from hiring increased this year
by 180A.This did include a 5'A price
increase but it is still a very positive
return and hèlped cover various
improvement and repalr costs.
In last year's expenses a significant
amount (£11.600) was spent on acoustic
baffles for the main hall. This was to
resolve a problem with Sound quality
particularly when travelllng theatres were
staged at the hall or films shown by the
cinema group. Feedback from members
of the audiences had led us to seek a
solution urgently. We have noticed this
year that attendances at similar events
have increased and we can laryely put
that down to the improved acoustics. We
hope that trend continues.
The aim is to continue our program of
improving the facilitiès as much as
possible because if we can provide
comfort and good facilities people will
continue using the hall.
Summary of the main
achievements of the charity,
identifying the drfference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Parn 1.20
Additional information (optional)
You ma
choose to indude further statements where ￿levant about:
Achievements against
objectives set
Para 1.41
Perfomance of fundraising
activities against objectives
set
Para 1.41

Investrnent perforTnan
against objectives
Para 1.41
other

Financial Review
Review of the charity's
financial position at the end
of the period
P¥a 1.21
The financial stability of the charity is
alvrdys carefully monitored by the
Trustees and Committee members.
Regular financial reports are given by the
Treasurer and we are pleased to report a
healthy financial position with no issues
of concern.
Our policy is to hold a minimum of
£10,000 in reserve at all times to meet any
unex
cted maintsnance costs.
£10,000
Not applicably
Statement explaining the
policy for holding reseDies
statin
are held
Amount of reserves held
Reasons for holding zero
reserves
Details of fund materially in
deficFI
Explanation of any
un￿rtaintieS about the
charity continuing as a going
Gon￿rn
Para 1.22
P8ra 1.22
Pw8 1.22
Para 124
Not applicable
Pwa 1.23
Not applicable
Additlonal Information (optionall
You ma
choose to include further statements where rekvant about:
The principal source of income for the
Charity remains hire charges and fund
raising events.
The charity's principal
sources of funds (including
any fundraising)
Parn 1.47
nvestrnent policy and
objectives including any
social investment policy
adopted
Pwa146
Rising costs, many of which are outside
our control. Finances are monitored very
carefully to ensure they remain robusL
Another difficulty the committee faces is
encouraging new volunteers to come
forward.
A description of the principal
risks facing the charty
Pwa 1.48
Other

Structure, Governance and Management
Description of charitls
trusts:
Type of goveming document
P8rn125
Constitution established 1510811969 and
amended 0512011.
Unincorporated Association
How is the charity
constituted?
i ¥.y ui 111 ityvi yvrated
2ssor.i2tion CIOI
Trustee selection methods
including details of any
I constitutional provisions e.g.
election to post or name of
any person or body entrtled
to appoint one or more
trustees
Para 1.25
Para 1.25
Electsd by membership or appointed by
existing Trustees and review8d annually.
Additional information loptional)
You may..choose to include further statements where relevant about:
Policies and prO￿dureS
adopted forthe induction and
training of Irustees
Para 1.51
The charity's organisational
structure and any wider
network with which the
charty works
Parn 1.51
Relationship with any related
parties
Para 1.51
Other
Reference and Administrative details
Chari
name
Other name the cha
uses
Re
istered chari
number
Charity's principal address
Caistor Villa
e Hall
Caistor Town Hall Mana
521906
14 High Street
Caistor
Lincolnshire
LN7 6TX
ement Committee

Names of the charity trustees who manage the charity
Dates acted If not forwhole
ear
Trustee name
Offl¢e (If any)
Name of person lor body) entltled
oint trustee
Ifan
Martin Stephen
Gaughan
Michael Broster
Chair
Vice Chair
Michael John
Grant
Treasurer
Christopher
Andrew Morgan
Alan Garry
Crookes
Booking Secretary
Richard John
Nlerrall
Ruth Smith
10
12
13
14
15
16
17
18
19
20
rate trustees- names of the directors at the date Ihe re
Dlrector nam•
rtwasa
roved
Name of trustees holding trt￿ to property belonging to the chaiity
Trustse narne
Dates acted If notfor whole
ar

Funds held as custodian trustees on behalf of others
Description of the as*ts
held in this capacty
Not applicable
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charty's objects
Not applicable
Details of arrangements for
safe custody and
segregation of such assets
from the charity's own assets
Not applicable
Additional information (optional)
Names and addresses of advisern (Optional inforniation)
Type of
Name
Address
adviser
Name of chief executive or names of senior staff members (Optional Inforniation)
Exemptions from disclosure
Reason for non-disclosure of ke
ersonnel details
Not appllcable
Other o
tional information

Declarations
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charitys trustees
Signature{s)
Full name(s),: Michael John Grant
Position (eg Secretsry,
Chair, etc)
Treasurer
Dats
2710112026

Caistor Town Hall Management Committee
Income and Expenditure Account for Year ending 31.03.25
Income
Meetings
Dance Group
Fitness Groups
Lions
Town Council
Children's Seriices
Children's Health Clinic
Caislor Cinema Group
Private Parties
Retail
Blood Donors
Art Classes
Shows & Fayres
Plays
Caistor Grammar School
CATS
Elections
1988.00
1345.00
3075.00
1111.
360.00
2974.00
2010.thj
750.00
2758.00
184.00
480.(M)
824.00
900.
2044.80
1440.00
1684.00
A Hand Cleaning Services
Booknng Expenses
Gas
Ele¢triiity
Water
Insurance
Repairs & Repla￿MentS
General Maintenan
Miscellaneous
Laundry
Refunds
Caretaker
Play costs
WLDC Waste Disposal
9311.00
313.47
2223.98
1849.67
529.52
386.08
1904.72
3560.42
1026.14
158.50
650.00
5232.00
1755.95
254.80
Sub Total
29156.25
Kitchen Project
5033.76
Sub Total
34190.01
Bar Supplies
Bar Licence l Repairs etc
3554.C6
209.70
Sub Total
24387.80
Bar Takings
6171.12
Sub Total
30558.92
Sub Total
37953.77
Bank balance at 31103r2024
39003.96
Bank balance at 31103r2025
Total
69562.88
Total
69562.88
Additional Assets
Cash in hand Bar float
Accounts completed by Mike Grant
16105r2025
Accounts audited by Mary Taylor

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Caistor Village Hall- Also kno￿ as Caistor Town Hall Management
Committee
On accounts for the year
ended
31. 03. 2024
Charity no
(if any)
521906
Set out on pages
I report to the trustees on my examination of the accounts of the above
charty (Yhe Trust") for the year ended 31.03.2024
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordan￿ with the requirements of the Charities Act
2011 ('the Act.).
I report in respect of my examination of the Twst's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confim that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe thal in, any material
respect..
accounting records were not kept in accordan￿ with section 130 of
the Act or
the ac￿)unIS do not acco￿ wrth the accounting records
Plndependent
examiner's statement
I have no concems and have come across no other matters in connection
with the examInat￿n to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brnckets if they do not 8ppIy.
Signed:
Date:
27th January 2025
Name:
Mary Taylor
Relevant professional
qUalif￿atIOn(s) or body
(if any):
CERT.ED. CAMBRIDGE ADVANCED MAIN MATHS.
Address:
Brookskde, Hersey Road, Caistor, Lincolnshire. LN7 6RG
IER
October 2018

Section 8
Disclosure
Only complete if the examiner n￿dS to highlight matters of concem (see CC32.
Independent examination of charity ￿counts. directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
Nol Applicable.
IER
October 2018