CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412023 Period end date Period start date To 3110312024 Charity name: Caistor Town Hall Management Committee Charity registration number: 521906 Objectives and Activities SORP referencg Para 1.17 Summary of the purposes of the charity as set out in its governing document The provision and maintenance of the Town Hall for the use of all residents in Caistor and surrounding villages to provide the availability of a wide range of activities for all a es. The prime aim of the committee Is to provide a comfortable, economical and local facility for various societies, groups and individuals to use. We have rooms for meetings but usage of the building covers a far wider spectrum of activities. These include Children's services, exercise for all ages, amateur dramatics, film club. dance lessons and many other activities. Our users are encouraged to send representatives to the open meetings that the Management Committee hold regularly to help provide continuous feedback to quickly identify an -robleMS that may arise. We confirm that the Trustees have tsken regard of the guidance issued by the Charity Commission on publlc benefiL Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17and 1.19 Statement confirming whether the trustees have had regard to the guKlance issued by the Charity Commission on public benefit Para 1.18 Additional information {optlonal) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
The Town Hall Management Committee is dependent on a group of volunteers who give their services freely and frequently as required. The Trustees acknowledge the immense contributions made by volunteers without whose help it would be extremely difficult to provide the facilities we are able to offer. Contribution made by volunteers Para 1.38 Other Achievements and Performance SORP reference This last financial year has seen the usage of the hall remain fairly static. Prices charged for the hire of the hall have been increased and so we are able to report that fiscal stability has been maintained. Very sadly one of our volunteers. Lauri Fox who has been our Caretsker for several years, passed away unexpectedly this year. A new Caretaker has taken over but because of the duties the post now entails there will be an increase in our costs. The Trustees are plaased to report that the building continués to be kept in good repair allowing us to offer a warm, comfortable facility for all of our users. Indeed, in the present financial climate we consider belng able to report no financial issues at all is an achievement in it's self Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional information (optional) You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Performan of fundraising activities against objectives set Para 1.41 Investment perfomiance ainst ob'ectives Para 1.41
Other
Financial Review Review of the charity's financial posrtion at the end of the period Para 1.21 The financial stability of the charity is always carefully monitored by all Trustees and committee members. Regular financial reports are given by the Treasurer and we are pleased to report a healthy financial position with no issues of concern. Our policy is to hold a minimum of £5,000 in reseNe at all times to meet any unex ectsd maintenance costs. £5,000 Not applicable Statement explaining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going conrn Para 1.22 Para 1.22 Para 1.22 Para 1.24 Not applicable Par8 1.23 Not applicable Additional information (optional) You ma choose to include further statements where relevant about: The principal source of income for the charity is hire charges and fund raising events. The charity's principal SoUrS of funds (including any fundraising) Pr 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 Rising costs, many of which are outside our control. and keeping our income flow at least at the current level. As already mentioned, our finances are in very good order. A description of the principal risks facing the charity PBr8 1.46 Other
Structure, Governance and Management Description of charitys twsts.. Type of governing document 10 Al ..'l-Ir.lrteri How is the charity constituted? Jorated ssociation. CIO I Trustee selection methods including details of any I constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Constitution adopted 1510811969 and amended 0512011. Unincorporated Association. Pala 1.25 Para 1.25 Elected by membership or appointsd by existing Trustees and reviewed annually. Additional information {optional) You machOOse to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider neOrk with which the charity works Para f.51 Relationship with any related I parties Para 1.51 Other Reference and Administrative details Chari name Other name the charit uses Re istered charit number Charity's principal address Caistor Villa e Hall Caistor Town Hall Mana 521906 14 High Street Caistor Lincolnshire LN7 6QU ement Committee
Names of the charity trustees who manage the charity Dates acted if not forwhole ear Trustee name Offlce {If any) Name of person lor body) entiiled toa oint trustee ifan Martin Stephen Gaughan Michael Broster Chair Vice Chair Michael John Grant Christopher Andrew Morgan Alan Garry Crookes Richard John Merrall Treasurer Booking Secretary Ruth Smith 10 12 14 15 16 17 18 19 20 orate trustees- names of the directors at the date the re Dlrector name ortwasa roved Name of trustees holding title to proFErty belonging to the charity Trustee narnè Dates acted If notfor whole èar
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Not Applicable Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charty's objects Not Applicab Details of arrangements for safe custody and segregation of such assets from the charity's own assets Not Applicable Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address advisèr Name of chief executive or names of senior staff members (Optional information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel delails Not Applicable Other o tional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretsry, Chair, etr) Michael John Grant Treasurer Date 2810112025
Caistor Town Hall Management Committee Income and Expenditure Account for Year ending 3110312024 Income endlture Meetings Dance Group Fitness Groups Lions Town Council Children's SeNices Children's Health Clinic Caistor Cinema Group Private Parties Retsil Blood Donors Weddings Art Classes Shows & Fayres Plays Caistor Grammar School CATS Caistor Parish Church Elections Donations Miscellaneous 2988.50 1235.00 2817.00 1582.50 484.IK) 1840.00 2368.00 900.00 1894.00 220.00 372.00 231.00 1083.00 1339.70 700.00 1592.00 1668.00 55.00 190.00 500.00 A Hand Cleaning Services Booking Expenses Gas Electricty Water Insurance Repairs & Replacements General Maintenance Miscellaneous Laundry Refunds Donations Play costs 8207.00 159.77 1947.71 1709.53 362.94 375.61 1679.83 2519.14 1471.14 315.00 455.00 375.00 00.00 Sub Total 19877.67 Acoustic Project Sub Total 31486.47 Bar stock Bar LIcenlRepalrs et 5134.50 Sub Total 24127.70 Sub Total 37112.69 Bar Takings 47 Sub Total 32721.17 Bank balance at 3110312023 43395.4 Bank balance at 3110312024 390 Total 76116.65 Total 76116.65 Cash in hand Bar float 500.00 Accounts completed by Mike Grant 14105r2024 Accounts audited by Mary Taylor
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Caistor Village Hall- Also known as Caistor Town Hall Managemenl Committee On accounts for the year ended 31. 03. 2024 Charity no (if any) 521906 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 .03.2024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}{b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached, Please delete the words in the brackets rf they do not apply. Plndependent examinerfs statement Signed: Date: 27. January 2025 Name.. Mary Taylor Relevant professional qualification(s) or body (if any): CERT.ED. CAMBRIDGE ADVANCED MAIN MATHS. Address: Brookside, Hersey Road, Caistor. Lincolnshire, LN7 6RG IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Not Applicable. Give here brief details of any items that the examiner wishes to disclose. IER October 2018