1st Bowdens Scout Group
Trustees' Annual Report and Accounts
For the year ended 31 March 2023
1st Bowdens Scout Group
| Trustees' Annual Report | 1 - 6 |
|---|---|
| Independent Examiners Report | 7 |
| Receipts and Payments Accounts | 8 |
| Statement of Assets and Liabilities | 9 |
Trustees' Annual Report
For the period
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Section A Reference and administration details
Charity name 1st Bowdens Scout Group
Registered charity number 5 2 1 7 6 7
Charity’s principal address The Scout Hut, Rectory Lane
Little Bowden
Market Harborough, Leicestershire
Postcode L E 1 6 8 A S
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Liz McMillan Simon Ingram-Hawkes Treasurer Trustee Name Dates acted if not for whole year Office (if any) until 13 October 2022 Martyn Houghton Johanna Osborne David Sawford David Boulton Ian Birch Chairman Elected member Elected member Elected member John Cooper Assistant Scout Leader Group Scout Leader Elected Member from 13 October 2022 from 13 October 2022 from 13 October 2022 from 13 October 2022 from 13 October 2022 Isabel Dupey Chris Gilliam Elected member Elected member Elected member Daniela Harrison from 13 October 2022 |
|---|---|
Names and addresses of advisers
| Type of advisor | Name | Address | |
|---|---|---|---|
| Independent Examiner | Paul Barnett of Newby | 110 Regent Road, Leicester, | |
| Castleman LLP | LE1 7LT | ||
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Trustees' Annual Report
For the period
Section B
Structure, governance and management
Description of the charity’s trusts Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and Trustees (including 5 Elected Members) and normally meets every 3 months. Members of the Trustee Board complete a training module - 'Being a Scouts Trustee' within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is wellmanaged, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Risk and Internal Control The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The Group, through the capitation fees contribute to The Scout Association national insurance policy.
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
| Section C | Objectives and activities |
|---|---|
| Public benefit statement Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. A full programme of activities for all sections is implemented incorporating all aims of The Scout Association in the development of young people. The Trustees confirm that they have had regard to the Charity Commission's guidance on public benefit. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
1st Bowdens has grown yet again after successfully launching our second squirrel drey in March of this year. We currently have 30 Squirrels, 36 Beaver Scouts, 45 Cub Scouts, 68 Scouts and 48 adult volunteers, which makes us the biggest group in the Harborough District. Every week our leaders give their time to help run a diverse programme of activities giving our young people the skills they need for school, college, university, the job interview, the important speech, the tricky challenge and the big dreams: the skills they need for life. Our youth members are do-ers and give-it-a-go-ers. Yes, we go camping, hiking, swimming, abseiling, cycling and canoeing. But, they also get to hang out with their friends every week - having fun, playing games, working in a team and taking on new challenges. |
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
| Section E | Financial Review |
|---|---|
| Further financial review details (optional information) Brief statement of the charity’s policy on reserves |
Going concern At the time of approving the accounts the Trustees have a reasonable expectation that the Scout Group has adequate resources to continue in operation for the foreseeable future. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months average running costs, circa £10,000. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The Group does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Financial Position Investment Policy The financial results for the year are set out on pages 8 to 9. Amounts in excess of the reserves policy will be used to fund the construction of the new scout hut for which planning and development are currently being sourced. |
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position(eg Secretary, Chair) |
J Cooper L Riley John Cooper Lizzie Riley Chairman Treasurer 0 4 0 4 2 5 |
|---|---|
Page 6
Independent examiner's report on the accounts
Report to the trustees/ 1st Bowdens Scout Group members of On accounts for the 31 March 2023 Charity no 521767 year ended Set out on pages 8 to 9 Responsibilities and As the charity trustees, you are responsible for the preparation of the accounts in basis of independent accordance with the requirements of the Charities Act 2011 (‘the Act’). examiner's report I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's I have completed my examination. I confirm that no material matters have come to statement my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Name: Address: Relevant professional qualification(s) or body (if any): Signed: |
Paul Barnett of Newby Castleman LLP 110 Regent Road Leicester LE1 7LT FCCA P T Barnett Date: |
9 April 2025 |
|---|---|---|
Page 7
1st Bowdens Scout Group Receipts and Payments Account
For the period from
Period start date
Period end date To 01-Apr-22 31/03/20223
Section A Receipts and payments
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Unrestricted
Restricted funds Total funds Last year
funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Net membership subscriptions retained 18,729 - 18,729 15,837
Trips and activities 10,417 - 10,417 36,543
Donations 80 - 80 -
Fundraising 1,764 - 1,764 3,393
Sale of goods - - - -
Gift aid and repayment interest - - - 4,665
Interest received 36 - 36 1
Grants - 4,400 4,400 -
Sub total (Gross income for AR) 31,026 4,400 35,426 60,439
A2 Asset and investment sales, (see table).
- - -
- - - -
Sub total - - - -
Total receipts 31,026 4,400 35,426 60,439
A3 Payments
Badges 3,705 - 3,705 2,197
Uniforms 1,492 - 1,492 -
Training 558 - 558 -
Utilities 1,665 - 1,665 1,290
Maintenance 669 - 669 759
Squirrel expenses 266 - 266 194
Beaver expenses 543 - 543 570
Cub expenses 192 - 192 468
Scout expenses 1,325 - 1,325 699
Group expenses 5,378 - 5,378 3,756
Capitation 9,542 - 9,542 8,537
Administration expenses 781 - 781 131
Fundraising costs - - - -
Merchandise - - - -
Insurance 796 - 796 1,032
Rent 100 - 100 -
Trips, activities and camp expenses 64,041 3,200 67,241 11,286
Bank charges 265 - 265
Profit or loss on foreigh exchange (1,135) - (1,135)
Sub total 90,183 3,200 93,383 30,919
A4 Asset and investment purchases, (see table)
Equipment for activities 398 1,864 2,262 -
- - - -
Sub total 398 1,864 2,262 -
Total payments 90,581 5,064 95,645 30,919
Net of receipts/(payments) (59,555) (664) (60,219) 29,520
A5 Transfers between funds (664) 664 - -
A6 Cash funds last year end 149,681 - 149,681 120,161
Cash funds this year end 89,462 - 89,462 149,681
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Page 8
1st Bowdens Scout Group Statement of Assets and Liabilities
For the period Period start date Period end date To from 01-Apr-22 31-Mar-23
| Section B Statement | of assets and liabilities at the end of the period | of assets and liabilities at the end of the period |
|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B1 Cash funds B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Unrestricted funds to nearest £ 71,262 10,080 8,099 21 Total cash funds 89,462 OK Unrestricted funds to nearest £ 9,524 - - Fund to which asset belongs Cost (optional) - - - Fund to which asset belongs Cost (optional) Unrestricted 11,063 Unrestricted 1,194 - Fund to which liability relates Amount due (optional) - - - Business reserve account Wise reserve account Gift aid due but not all claimed yet Details Details Details Details Equipment Professional fees regarding new hut Signature Print Name J Cooper John Cooper (Chairman) L Riley Lizzie Riley (Treasurer) Details (agree balances with receipts and payments account(s)) Bank current account Camp cash account |
Restricted funds to nearest £ - - - - - OK Restricted funds to nearest £ - - - Current value (optional) - - - Current value (optional) - - - When due (optional) Date of approval 4 April 2025 6 April 2025 |
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