# **1st Bowdens Scout Group** **Trustees' Annual Report and Accounts** **For the year ended 31 March 2023** ## **1st Bowdens Scout Group** |Trustees' Annual Report|1 - 6| |---|---| |Independent Examiners Report|7| |Receipts and Payments Accounts|8| |Statement of Assets and Liabilities|9| ## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name 1st Bowdens Scout Group
Registered charity number 5 2 1 7 6 7
Charity’s principal address The Scout Hut, Rectory Lane
Little Bowden
Market Harborough, Leicestershire
Postcode L E 1 6 8 A S
**----- End of picture text -----**
Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|Liz McMillan
Simon Ingram-Hawkes
Treasurer
**Trustee Name**
**Dates acted if not for**
**whole year**
**Office (if any)**
until 13 October 2022
Martyn Houghton
Johanna Osborne
David Sawford
David Boulton
Ian Birch
Chairman
Elected member
Elected member
Elected member
John Cooper
Assistant Scout Leader
Group Scout Leader
Elected Member
from 13 October 2022
from 13 October 2022
from 13 October 2022
from 13 October 2022
from 13 October 2022
Isabel Dupey
Chris Gilliam
Elected member
Elected member
Elected member
Daniela Harrison
from 13 October 2022| |---|---| ## Names and addresses of advisers |Type of advisor||Name|Address| |---|---|---|---| |Independent Examiner|Paul Barnett of Newby||110 Regent Road, Leicester,| |||Castleman LLP|LE1 7LT| ||||| ||||| ||||| Page 1 From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** ## Trustees' Annual Report ## For the period ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted (e.g. trust, association, company) Trustee selection methods The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and Trustees (including 5 Elected Members) and normally meets every 3 months. Members of the Trustee Board complete a training module - _'Being a Scouts Trustee'_ within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is wellmanaged, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. **Risk and Internal Control** The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. The Group, through the capitation fees contribute to The Scout Association national insurance policy. Page 2 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the main activities in
relation to these objects
Summary of the objects of the charity
set out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -** We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -** We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -** We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
A full programme of activities for all sections is implemented
incorporating all aims of The Scout Association in the development
of young people.
The Trustees confirm that they have had regard to the Charity
Commission's guidance on public benefit.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.| Page 3 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** |**Section D**|**Achievements and performance**| |---|---| |Summary of the main
achievements of the charity
during the year|1st Bowdens has grown yet again after successfully launching our
second squirrel drey in March of this year. We currently have 30
Squirrels, 36 Beaver Scouts, 45 Cub Scouts, 68 Scouts and 48
adult volunteers, which makes us the biggest group in the
Harborough District.
Every week our leaders give their time to help run a diverse
programme of activities giving our young people the skills they
need for school, college, university, the job interview, the important
speech, the tricky challenge and the big dreams: the skills they
need for life.
Our youth members are do-ers and give-it-a-go-ers. Yes, we go
camping, hiking, swimming, abseiling, cycling and canoeing. But,
they also get to hang out with their friends every week - having fun,
playing games, working in a team and taking on new challenges.| Page 4 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** |**Section E**|**Financial Review**| |---|---| |Further financial review details (optional
information)
Brief statement of the charity’s policy on
reserves|**Going concern**
At the time of approving the accounts the Trustees have a
reasonable
expectation
that
the
Scout
Group
has
adequate
resources to continue in operation for the foreseeable future.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6 months
average running costs, circa £10,000.
The
Group
Executive
regularly monitors
the levels
of
bank
balances and the interest rates received to ensure the group
obtains
maximum
value
and
income
from
its
banking
arrangements. Occasionally this may involve using an account that
requires a period of notice before funds may be withdrawn, before
doing
so
the
Group
Executive
considers
the
cash
flow
requirements.
The Group does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies.
**Financial Position**
**Investment Policy**
The financial results for the year are set out on pages 8 to 9.

Amounts in excess of the reserves policy will be used to fund the
construction
of
the
new
scout
hut
for
which
planning
and
development are currently being sourced.| Page 5 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position(eg Secretary, Chair)|**J Cooper**
**L Riley**
John Cooper
Lizzie Riley
Chairman
Treasurer
0
4
0
4
2
5| |---|---| Page 6 **Independent examiner's report on the accounts** **Report to the trustees/ 1st Bowdens Scout Group members of On accounts for the 31 March 2023 Charity no 521767 year ended Set out on pages 8 to 9 Responsibilities and** As the charity trustees, you are responsible for the preparation of the accounts in **basis of independent** accordance with the requirements of the Charities Act 2011 (‘the Act’). **examiner's report** I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's** I have completed my examination. I confirm that no material matters have come to **statement** my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the charity as required by section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. |**Name:**
**Address:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Signed:**|Paul Barnett of Newby Castleman LLP
110 Regent Road
Leicester
LE1 7LT
FCCA
**P T Barnett**
**Date:**|**9 April 2025**| |---|---|---| Page 7 ## **1st Bowdens Scout Group Receipts and Payments Account** ## **For the period from** Period start date Period end date **To** 01-Apr-22 31/03/20223 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted
Restricted funds Total funds Last year
funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Net membership subscriptions retained 18,729 - 18,729 15,837
Trips and activities 10,417 - 10,417 36,543
Donations 80 - 80 -
Fundraising 1,764 - 1,764 3,393
Sale of goods - - - -
Gift aid and repayment interest - - - 4,665
Interest received 36 - 36 1
Grants - 4,400 4,400 -
Sub total (Gross income for AR) 31,026 4,400 35,426 60,439
A2 Asset and investment sales, (see table).
- - -
- - - -
Sub total - - - -
Total receipts 31,026 4,400 35,426 60,439
A3 Payments
Badges 3,705 - 3,705 2,197
Uniforms 1,492 - 1,492 -
Training 558 - 558 -
Utilities 1,665 - 1,665 1,290
Maintenance 669 - 669 759
Squirrel expenses 266 - 266 194
Beaver expenses 543 - 543 570
Cub expenses 192 - 192 468
Scout expenses 1,325 - 1,325 699
Group expenses 5,378 - 5,378 3,756
Capitation 9,542 - 9,542 8,537
Administration expenses 781 - 781 131
Fundraising costs - - - -
Merchandise - - - -
Insurance 796 - 796 1,032
Rent 100 - 100 -
Trips, activities and camp expenses 64,041 3,200 67,241 11,286
Bank charges 265 - 265
Profit or loss on foreigh exchange (1,135) - (1,135)
Sub total 90,183 3,200 93,383 30,919
A4 Asset and investment purchases, (see table)
Equipment for activities 398 1,864 2,262 -
- - - -
Sub total 398 1,864 2,262 -
Total payments 90,581 5,064 95,645 30,919
Net of receipts/(payments) (59,555) (664) (60,219) 29,520
A5 Transfers between funds (664) 664 - -
A6 Cash funds last year end 149,681 - 149,681 120,161
Cash funds this year end 89,462 - 89,462 149,681
**----- End of picture text -----**
Page 8 ## **1st Bowdens Scout Group Statement of Assets and Liabilities** **For the period** Period start date Period end date **To from** 01-Apr-22 31-Mar-23 |**Section B Statement**|**of assets and liabilities at the end of the period**|**of assets and liabilities at the end of the period**| |---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B1 Cash funds**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Unrestricted**
**funds**
**to nearest £**
**71,262**
**10,080**
**8,099**
**21**
**_Total cash funds_**
**89,462**
OK
**Unrestricted**
**funds**
**to nearest £**
**9,524**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**11,063**
Unrestricted
**1,194**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Business reserve account
Wise reserve account
Gift aid due but not all claimed yet
**Details**
**Details**
**Details**
**Details**
Equipment
Professional fees regarding new hut
Signature
Print Name
J Cooper
John Cooper (Chairman)
L Riley
Lizzie Riley (Treasurer)
**Details**
(agree balances with receipts and payments account(s))
Bank current account
Camp cash account|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval
4 April 2025
6 April 2025| Page 9