1st Bowdens Scout Group
Trustees' Annual Report and Accounts
For the year ended 31 March 2022
1st Bowdens Scout Group
| Trustees' Annual Report | 1 - 6 |
|---|---|
| Independent Examiners Report | 7 |
| Receipts and Payments Accounts | 8 |
| Statement of Assets and Liabilities | 9 |
Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 1st Bowdens Scout Group
Registered charity number 5 2 1 7 6 7
Charity’s principal address The Scout Hut, Rectory Lane
Little Bowden
Market Harborough, Leicestershire
Postcode L E 1 6 8 A S
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Liz McMillan Simon Ingram-Hawkes Treasurer Trustee Name Dates acted if not for whole year Office (if any) Martyn Houghton Johanna Osborne Chairman Elected member John Cooper Assistant Scout Leader Group Scout Leader |
|---|---|
Names and addresses of advisers
| Type of advisor | Name | Address | |
|---|---|---|---|
| Independent Examiner | Paul Barnett of Newby | 110 Regent Road, Leicester, | |
| Castleman LLP | LE1 7LT | ||
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Trustees' Annual Report
For the period
Section B
Structure, governance and management
Description of the charity’s trusts Type of governing document
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
Additional governance issues
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The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common
to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity Trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 5 independent representatives:
Chairman, Treasurer, Elected Member and the 2 Group Scout
Leaders together with individual section leaders and meets every 3
months.
Members of the Executive Committee complete a training module -
'Essential Information for Executive Committee' within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
Risk and Internal Control
The Group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.
The Group, through the capitation fees contribute to The Scout
Association national insurance policy.
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
| Section C | Objectives and activities |
|---|---|
| Public benefit statement Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting The purpose of the Group is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The Scout Method provides an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, which is guided by adult leadership. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. A full programme of activities for all sections is implemented incorporating all aims of The Scout Association in the development of young people. The Trustees confirm that they have had regard to the Charity Commission's guidance on public benefit. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
We are delighted to report that following the return to scouting since September 2021, as a group, we have returned stronger finding ourselves expanding our age range to include our youngest members ever, and at the top end retaining a fantastic amount of young leaders wishing to share their own scouting experience with the other youth members within the group across all sections. This year the group has continued to be successful in district events and retaining the Fraser Shield was a notable achievement, not only wining but all the 1st Bowdens teams entered were amazing. We were finally able to enjoy our postponed international trip to KISC which was another brilliant experience for our youth members. While all the adventures are being enjoyed the support for governance and financial management of the group are provided by our wonderful executive team. We have had some new volunteers over the last 24 months too which has helped. |
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
| Section E | Financial Review |
|---|---|
| Further financial review details (optional information) Brief statement of the charity’s policy on reserves |
Going concern At the time of approving the accounts the Trustees have a reasonable expectation that the Scout Group has adequate resources to continue in operation for the foreseeable future. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months average running costs, circa £10,000. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The Group does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Financial Position Investment Policy The financial results for the year are set out on pages 8 to 9. Amounts in excess of the reserves policy will be used to fund the construction of the new scout hut for which planning and development are currently being sourced. |
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Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position(eg Secretary, Chair) |
J Cooper L McMillan John Cooper Liz McMillan Chairman Treasurer 2 6 0 7 2 3 |
|---|---|
Page 6
Independent examiner's report on the accounts
Report to the trustees/ 1st Bowdens Scout Group members of On accounts for the 31 March 2022 Charity no 521767 year ended Set out on pages 8 to 9 Responsibilities and As the charity trustees, you are responsible for the preparation of the accounts in basis of independent accordance with the requirements of the Charities Act 2011 (‘the Act’). examiner's report
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's I have completed my examination. I confirm that no material matters have come to statement my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Name: Address: Relevant professional qualification(s) or body (if any): Signed: |
Paul Barnett of Newby Castleman LLP 110 Regent Road Leicester LE1 7LT FCCA P Barnett Date: |
11 August 2023 |
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Page 7
1st Bowdens Scout Group Receipts and Payments Account
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For the period Period start date Period end date
To
from 01-Apr-21 31-Mar-22
Section A Receipts and payments
Unrestricted
Restricted funds Total funds Last year
funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Net membership subscriptions retained 15,837 - 15,837 16,188
Trips and activities 36,543 - 36,543 3,002
Donations - - - 50
Fundraising 3,393 - 3,393 4,730
Sale of goods - - - 660
Gift aid and repayment interest 4,665 - 4,665 4,609
Interest received 1 - 1 4
Grants - - - 11,265
Sub total (Gross income for AR) 60,439 - 60,439 40,508
A2 Asset and investment sales, (see table).
- - -
- - - -
Sub total - - - -
Total receipts 60,439 - 60,439 40,508
A3 Payments
Badges 2,197 - 2,197 1,442
Uniforms - - - 27
Training - - - -
Utilities 1,290 - 1,290 917
Maintenance 759 - 759 631
Squirrel expenses 194 - 194 -
Beaver expenses 570 - 570 -
Cub expenses 468 - 468 368
Scout expenses 699 - 699 104
Group expenses 3,756 - 3,756 581
Capitation 8,537 - 8,537 7,769
Administration expenses 131 - 131 143
Fundraising costs - - - -
Merchandise - - - 703
Insurance 1,032 - 1,032 959
Rent - - - 100
Trips, activities and camp expenses 11,286 - 11,286 316
Sub total 30,919 - 30,919 14,060
A4 Asset and investment purchases, (see table)
Professional fees regarding new hut - - - -
- - - -
Sub total - - - -
Total payments 30,919 - 30,919 14,060
Net of receipts/(payments) 29,520 - 29,520 26,448
A5 Transfers between funds - - - -
A6 Cash funds last year end 120,161 - 120,161 93,713
Cash funds this year end 149,681 - 149,681 120,161
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Page 8
1st Bowdens Scout Group Statement of Assets and Liabilities
For the period Period start date Period end date To from 01-Apr-21 31-Mar-22
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B1 Cash funds B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Unrestricted funds to nearest £ 139,637 10,044 Total cash funds 149,681 OK Unrestricted funds to nearest £ 4,344 - - Fund to which asset belongs Cost (optional) - - - Fund to which asset belongs Cost (optional) Unrestricted 10,000 Unrestricted 5,289 - Fund to which liability relates Amount due (optional) - - - Business reserve account Gift aid due but not all claimed yet Details Details Details Details Equipment Professional fees regarding new hut Signature Print Name J Cooper John Cooper (Chairman) L McMillan Liz McMillan (Treasurer) Details (agree balances with receipts and payments account(s)) Bank current account |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - Current value (optional) - - - Current value (optional) - - - When due (optional) Date of approval 27-Jul-23 10-Aug-23 |
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