# **1st Bowdens Scout Group**
**Trustees' Annual Report and Accounts**
**For the year ended 31 March 2022**
## **1st Bowdens Scout Group**
|Trustees' Annual Report|1 - 6|
|---|---|
|Independent Examiners Report|7|
|Receipts and Payments Accounts|8|
|Statement of Assets and Liabilities|9|
## Trustees' Annual Report
## For the period
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From (start date) 0 1 0 4 2 1 to end date 3 1 0 3 2 2
Section A Reference and administration details
Charity name 1st Bowdens Scout Group
Registered charity number 5 2 1 7 6 7
Charity’s principal address The Scout Hut, Rectory Lane
Little Bowden
Market Harborough, Leicestershire
Postcode L E 1 6 8 A S
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Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|Liz McMillan
Simon Ingram-Hawkes
Treasurer
**Trustee Name**
**Dates acted if not for**
**whole year**
**Office (if any)**
Martyn Houghton
Johanna Osborne
Chairman
Elected member
John Cooper
Assistant Scout Leader
Group Scout Leader|
|---|---|
## Names and addresses of advisers
|Type of advisor||Name|Address|
|---|---|---|---|
|Independent Examiner|Paul Barnett of Newby||110 Regent Road, Leicester,|
|||Castleman LLP|LE1 7LT|
|||||
|||||
|||||
Page 1
From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2**
## Trustees' Annual Report
## For the period
## **Section B**
## **Structure, governance and management**
Description of the charity’s trusts Type of governing document
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
Additional governance issues
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The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common
to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity Trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 5 independent representatives:
Chairman, Treasurer, Elected Member and the 2 Group Scout
Leaders together with individual section leaders and meets every 3
months.
Members of the Executive Committee complete a training module -
'Essential Information for Executive Committee' within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
Risk and Internal Control
The Group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.
The Group, through the capitation fees contribute to The Scout
Association national insurance policy.
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Page 2
## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2**
|**Section C**|**Objectives and activities**|
|---|---|
|Public benefit statement
Summary of the main activities in
relation to these objects
Summary of the objects of the charity
set out in its governing document|**The Purpose of Scouting**
The purpose of the Group is to promote the development of young
people in achieving their full physical, intellectual, social and
spiritual potentials, as individuals, as responsible citizens and as
members of their local, national and international communities. The
Scout Method provides an enjoyable and attractive scheme of
progressive training, based on the Scout Promise and Law, which
is guided by adult leadership.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -** We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -** We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -** We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
A full programme of activities for all sections is implemented
incorporating all aims of The Scout Association in the development
of young people.
The Trustees confirm that they have had regard to the Charity
Commission's guidance on public benefit.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.|
Page 3
## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2**
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main
achievements of the charity
during the year|We are delighted to report that following the return to scouting
since September 2021, as a group, we have returned stronger
finding ourselves expanding our age range to include our youngest
members ever, and at the top end retaining a fantastic amount of
young leaders wishing to share their own scouting experience with
the other youth members within the group across all sections.
This year the group has continued to be successful in district
events and retaining the Fraser Shield was a notable achievement,
not only wining but all the 1st Bowdens teams entered were
amazing.
We were finally able to enjoy our postponed international trip to
KISC which was another brilliant experience for our youth
members. While all the adventures are being enjoyed the support
for governance and financial management of the group are
provided by our wonderful executive team. We have had some new
volunteers over the last 24 months too which has helped.|
Page 4
## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2**
|**Section E**|**Financial Review**|
|---|---|
|Further financial review details (optional
information)
Brief statement of the charity’s policy on
reserves|**Going concern**
At the time of approving the accounts the Trustees have a
reasonable
expectation
that
the
Scout
Group
has
adequate
resources to continue in operation for the foreseeable future.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6 months
average running costs, circa £10,000.
The
Group
Executive
regularly monitors
the levels
of
bank
balances and the interest rates received to ensure the group
obtains
maximum
value
and
income
from
its
banking
arrangements. Occasionally this may involve using an account that
requires a period of notice before funds may be withdrawn, before
doing
so
the
Group
Executive
considers
the
cash
flow
requirements.
The Group does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies.
**Financial Position**
**Investment Policy**
The financial results for the year are set out on pages 8 to 9.
Amounts in excess of the reserves policy will be used to fund the
construction
of
the
new
scout
hut
for
which
planning
and
development are currently being sourced.|
Page 5
## Trustees' Annual Report
## For the period
From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2**
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position(eg Secretary, Chair)|**J Cooper**
**L McMillan**
John Cooper
Liz McMillan
Chairman
Treasurer
2
6
0
7
2
3|
|---|---|
Page 6
**Independent examiner's report on the accounts**
**Report to the trustees/ 1st Bowdens Scout Group members of On accounts for the 31 March 2022 Charity no 521767 year ended Set out on pages 8 to 9 Responsibilities and** As the charity trustees, you are responsible for the preparation of the accounts in **basis of independent** accordance with the requirements of the Charities Act 2011 (‘the Act’). **examiner's report**
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's** I have completed my examination. I confirm that no material matters have come to **statement** my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Name:**
**Address:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Signed:**|Paul Barnett of Newby Castleman LLP
110 Regent Road
Leicester
LE1 7LT
FCCA
**P Barnett**
**Date:**|**11 August 2023**|
|---|---|---|
Page 7
## **1st Bowdens Scout Group Receipts and Payments Account**
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For the period Period start date Period end date
To
from 01-Apr-21 31-Mar-22
Section A Receipts and payments
Unrestricted
Restricted funds Total funds Last year
funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Net membership subscriptions retained 15,837 - 15,837 16,188
Trips and activities 36,543 - 36,543 3,002
Donations - - - 50
Fundraising 3,393 - 3,393 4,730
Sale of goods - - - 660
Gift aid and repayment interest 4,665 - 4,665 4,609
Interest received 1 - 1 4
Grants - - - 11,265
Sub total (Gross income for AR) 60,439 - 60,439 40,508
A2 Asset and investment sales, (see table).
- - -
- - - -
Sub total - - - -
Total receipts 60,439 - 60,439 40,508
A3 Payments
Badges 2,197 - 2,197 1,442
Uniforms - - - 27
Training - - - -
Utilities 1,290 - 1,290 917
Maintenance 759 - 759 631
Squirrel expenses 194 - 194 -
Beaver expenses 570 - 570 -
Cub expenses 468 - 468 368
Scout expenses 699 - 699 104
Group expenses 3,756 - 3,756 581
Capitation 8,537 - 8,537 7,769
Administration expenses 131 - 131 143
Fundraising costs - - - -
Merchandise - - - 703
Insurance 1,032 - 1,032 959
Rent - - - 100
Trips, activities and camp expenses 11,286 - 11,286 316
Sub total 30,919 - 30,919 14,060
A4 Asset and investment purchases, (see table)
Professional fees regarding new hut - - - -
- - - -
Sub total - - - -
Total payments 30,919 - 30,919 14,060
Net of receipts/(payments) 29,520 - 29,520 26,448
A5 Transfers between funds - - - -
A6 Cash funds last year end 120,161 - 120,161 93,713
Cash funds this year end 149,681 - 149,681 120,161
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Page 8
## **1st Bowdens Scout Group Statement of Assets and Liabilities**
**For the period** Period start date Period end date **To from** 01-Apr-21 31-Mar-22
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B1 Cash funds**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Unrestricted**
**funds**
**to nearest £**
**139,637**
**10,044**
**_Total cash funds_**
**149,681**
OK
**Unrestricted**
**funds**
**to nearest £**
**4,344**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**10,000**
Unrestricted
**5,289**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Business reserve account
Gift aid due but not all claimed yet
**Details**
**Details**
**Details**
**Details**
Equipment
Professional fees regarding new hut
Signature
Print Name
J Cooper
John Cooper (Chairman)
L McMillan
Liz McMillan (Treasurer)
**Details**
(agree balances with receipts and payments account(s))
Bank current account|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval
27-Jul-23
10-Aug-23|
|---|---|---|
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