12[th] Widnes St Luke’s Scout and Guide Group
Annual Report
April 2000 – March 2021
Introduction
The financial year from 1[st] April 2020 to 31[st] March 2021 ended up being a very different year to any we had experienced previously and it is fair to say that the plans all groups had for the year had to be put on hold as we started April 2020 in a national lockdown due to Corona virus.
The national lockdown meant the 8 well established Scouting and Guiding groups who had, up until this point, met weekly in the HQ along with the other community groups who used the building, had to stop meeting in person and the building was closed.
The 8 uniformed groups based at Moon Meadow Head Quarters at this time were:
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❖ 12[th] Widnes (St Luke’s) Beavers
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❖ 12[th] Widnes (St Luke’s) Cubs
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❖ 12[th] Widnes (St Luke’s) Scouts
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❖ 16[th] Widnes Rainbows
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❖ 17[th] Widnes Rainbows
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❖ 16[th] Widnes Brownies
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❖ 17[th] Widnes Brownies
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❖ Widnes Aquila Explorers.
These groups afford opportunities for children and young people aged from 5 years to 18 years to get involved in uniformed group activities. The groups use Moon Meadow as the base for their weekly meetings, a safe place to undertake all sorts of fun activities including crafts, games, sports, badge work, cooking, camping, the list is endless… The children enjoy their time shared with their peers having fun whilst learning valuable skills, including first aid, orienteering, pioneering, camping, team working, but during this time none of this face to face activity was possible.
Executive Committee
The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment, with members of the Executive Committee acting collectively as Charity Trustees of the Group.
During this difficult year the Executive Committee Members were unable to meet in person and the Annual Meeting, planned for May 2020, did not take place.
However, Committee members continued to communicate as required to support the progress of the roof project.
Moon Meadow HQ
The weekend before the first lockdown was announced, in March 2020, volunteers met at Moon Meadow to undertake a ‘spring clean’, which was a great success - many hands make light work. But unfortunately we weren’t able to make the most of the premises after this as, due to lockdown, the premises closed and remained closed, during the remainder of 2020 and into 2021.
The work on the roof project continued on in the background meaning that outline plans for the project were agreed with our architects and project managers, Finlason Partnership, and then towards then end of 2020 we were able to apply for planning permission for the roof project, which was granted in December 2020.
This meant the focus for the beginning of 2021was preparing to go out to tender for the roof works, at the beginning of April 202; as by this point we had managed to reach our target and raise £100,000, which was our budget for the roof works.
12[th] Widnes Beavers, Cubs and Scouts
April 2020 found us in new territory with the first lockdown and none of our uniform groups were able to meet in person and so we kept in contact with our young people and their parents via social media and emails.
During the remainder of 2020 this situation did not change and it wasn’t until early 2021 that our Beaver Group began to meet via Zoom, unfortunately our Cub and Scout were not able to meet virtually and so communication with them continued via social media and emails.
16[th] and 17[th] Widnes Rainbows and Brownies
As of April 2020 the guiding groups based at Moon Meadow were also unable to meet in person but as the year progressed and it became clear that the pandemic was not a short-term situation some of the groups began to meet again via Zoom.
Clare Liptrott
Exec Chair
Saint Lukes Scout and Guide Group
| Income and expenditure account as at 31st March 2021 | ||
|---|---|---|
| 2019 / | 2020 / | |
| 2020 | 2021 | |
| £ | £ | |
| Income / Fundraising | ||
| Co-op | 8040.69 | |
| Sing along with Santa | 443.17 | |
| Arqiva | 5692.13 | 12741.65 |
| Donations in respect of the use of Moon Meadow | 974.00 | |
| Donations Charities Trust | 768.22 | |
| Government Grant | 10000.00 | |
| Government Grant | 2096.00 | |
| Government Grant | 7335.00 | |
| Raise the Roof Campaign | ||
| St Lukes Fayre | 2000.00 | |
| Urenco donation | 250.00 | |
| Donations and fundraising for "Raise the Roof" | 2051.56 | |
| Friends of Moon Meadow | 1094.00 | |
| Scouts Christmas Fayre | 522.86 | |
| Costa Cofee | 146.49 | |
| Recycling | 501.20 | |
| Rotary Club | 250.00 | |
| United giving | 23.00 | |
| Moon Meadow General Levy on members 2018/2019 | 156.00 | |
| Moon Meadow General Levy on members 2019/2020 | 54.00 | |
| Moon Meadow General Levy on members 2020/2021 | 848.00 | 126.00 |
| Units fundraising (£200 per unit) 2017/2018 | 400.00 | 200.00 |
| Units fundraising (£200 per unit) 2018/2019 | 200.00 | |
| Units fundraising (£200 per unit) 2019/2020 | 1000.00 | |
| Contributions from units for sleepovers | 83.00 | |
| Donation from explorers | ||
| TOTAL Income | 25225.32 | 32771.65 |
| Expenditure / Costs | ||
| Services and Utilities | ||
| Water | 410.88 | 100.15 |
| Telephone | 84.00 | 60.00 |
|---|---|---|
| British Gas - gas and electricity dual account | 2655.59 | 1951.47 |
| PlusNet | 122.88 | 138.97 |
| Insurance | 1397.51 | 1578.88 |
| TOTAL cost for Services and Utilities | 4670.86 | 3829.47 |
| Building and equipment | ||
| Building Maintenance | 646.95 | |
| Grounds maintenance | ||
| Cleaning | 819.00 | |
| PA System | ||
| Equipment purchases | 244.45 | 566.25 |
| Council Tax | 219.24 | |
| Depreciation | 1831.00 | 1000.00 |
| TOTAL Building and equipment costs | 3760.64 | 1566.25 |
| Headquarters Capitation | ||
| Safety signs | ||
| First Aid supplies | ||
| Raise the Roof campaign | ||
| Professional fees | 3679.00 | |
| Charity collection boxes | ||
| TOTAl professional fees | 3679.00 | |
| H Roberts - Fire extinguisher service | 72.60 | |
| Hire of the climbing wall | ||
| Registration under the Lotteries Act | 20.00 | 20.00 |
| Balance sheet write off | ||
| TOTAL other costs | 92.60 | 20.00 |
| TOTAL of all expenditure | 8524.10 | 9094.72 |
| Surplus for the year | 16701.22 | 23676.93 |
| Balance sheet as at 31 March 2021 | 2019 / | 2020 / |
|---|---|---|
| 2020 | 2021 | |
| £ | £ | |
| Fixed Assets | ||
| Headquarters (note 1) | 76,000 | 76,000 |
| Land (note 1) | 12,000 | 12,000 |
| Fixtures and Fittings (note 2) | 0 | 0 |
| Camping and other equipment | 0 | 0 |
| Electrical upgrade of the Headquarters | 7,270 note 3 | 6,270 |
| TOTAL Fixed Assets | 95,270 | 94,270 |
| Current Assets | ||
| Yorkshire Bank Current account | 93,437 | 118,114 |
| Cash in hand | 748 | 748 |
| Capitation and fundraising 2019 | 0 | 0 |
| Prepayments | 0 | 0 |
| TOTAL Current Assets | 94,185 | 118,862 |
| TOTAL ASSETS | 189,455 | 213,132 |
| Financed By: | ||
| Balance brought forward | 173821 | 190522 |
| Surplus | 16701 | 23677 |
| Depreciation | -1067 | -1067 |
| TOTAL | 189,455 | 213,132 |
Note 1: - The headquarters and its land are believed to have a market value which is at least equivalent to the
Note 2: - It is group policy to depreciate camping equipment and fixtures and fittings at 20% of their book valu
Note 3: - Exec committee to decide on the life of the asset.
| Cost | Depn | NBV | |
|---|---|---|---|
| Fixtures and Fittings (note 2) | 2,358 | 2,358 | 0 |
| Camping and other equipment | 1,793 | 1,793 | 0 |
| Electrical upgrade | 10270 | 4000 | 6,270 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of st Lukes Scout and Guide Group On accounts for the year ended 31 March 2021 Charity no (if any) 521703 I report to the trustees on my examination of the accounts of the above charity I'lhe Trust"} for the year ended 3110312021. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements oflhe Charities Act 2011 1.the Act.). I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direclions given by the Charity Commission under section 14515)(b) of the Act. Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examinalion {other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements oncerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the aGcounls give a 'true and fair. view which is not a matter considered as part of an independent examination. Ihaven concerns and have come across no other matters in connection ilh th examination to which attention should be drawn in this report in rder enable a proper understanding of the accounts to be reached. elete the words in the brackets if thay do not apply. ase Signed: Date: 20&L. Name: Relevant professional qualification{s) or body lif any).. Idgiifvfe OF eLWÉ(c-p kLnKj{fPlT5 .6 cth(r Address: H&4- 3
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detsils of any Items that the examinerwishes to disclose. ene