2021-10-31-accounts

Forthe period							01/11/2020 to 30/10/2021	01/11/2020 to 30/10/2021	01/11/2020 to 30/10/2021
Charity name		1st Lostock Hall (StJames)			Scout Group
Other names the charity is known	by	N/A
Registered charity number (ifany)		5216S3
Charity's principal address		Scout Headquarters
		Moss Lane, Lostock Hall
		Preston, Lancashire
		PR5 5BT
Names ofthe charity trustees who	manage	the charity
Trustee Name		Office (ifany)							Dates acted ifnot forwhole year
Mr Ton Wo'naiowski		Grou Scout Leader
Mr Dave Patten *		Chai erson
Mr Kevin Warren Hart		Treasurer
Mr Julian Eamshaw()		Trustee
Mrs Andrea Eme		Parent Re resentative
Mr Peter Malpas (*)		Trustee
Mrs Tracy Gibson-Storey ( ) Mr Matt Gibson-Store *		Section Leader Section Leader
(*)Not listed on the Charity Commission
Trustees list for the Charity
Names and addresses ofadvisers (optional information			but encouraged as best practice)
T ofadvisor				Name						Address
Description ofthe charity's trusts
Type of governing document (e.g.trust deed, constitution)		The Group's governing documents gives authority tothe Bye Laws of Associabon. The POR's define the				are those ofthe Scout Association. They consist ofa Royal Charter, which in turn the Association and the Policy, Organisation and Rules (POR) ofThe Scout structure ofScouting in the United Kingdom, the Channel Islands and the Isle of Man
		and provides	information	about its		management	and training.
How the charity is consbtuted		The Group is	atrust established under its rules				which are common to all			Scouts.
(e.g.appointed by, elected by)
		The Trustees	are appointed		in accordance with the				Policy, Organisation	and Rules (POR) ofThe Scout Association.
Trustee selection methods		The approach	taken by	the	Group	is to use the Annual General Meeting				toelect Trustees tothe Executive committee.
(e.g. appointed by, elected by)

Additional governance	Additional governance	Additional governance	issues (optional	issues (optional	information but encouraged as best practice)
You may choose		to include additional			The Group is managed by the Group Executive Committee, the members ofwhich are the 'Charity Trustees' ofthe
information, where relevant,				about policies	Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation
and procedures		adopted	for.		applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity
					Commission as appropriate.
a)the induction	and training			oftrustees;	The Group follows the guidelines laid out in the Policy, Organisation and Rules (POR) ofThe Scout Association as a
b) trustee' consideration			ofmajor risks and		basis for all scouting related activities including anything relatixt to running an Executive Committee.
the systems and them		prixxidures		to manage	The Committee during this period consisted ofa Chairperson, Group Scout Leader, Treasurer and a number ofParent
					representatives and Trustees. Some ofwhich are not listed on the Charity Commissions website
					The Group Executive Committee exists to support the Group Scout Leader in meeting the following responsibilities:
					—Complying with the Policy, Organisation 8 Rules ofthe Scout Association.
					-Maintain any property &equipment owned by &for used by the Group)
					—Manage the Group finances.
					-Provide insurance for people, property &equipment.
					-Provide sufficient resources for Scouting tooperate. This includes, but is not limited to, supporting recruitment, other
					adult support, and fundraising activities.
					-Ensure that a positive image ofScouting exists in the local community.
					-Ensure that Young People are meaningfully involved in decision making at all levels within the Group.
					-The opening, closure and amalgamation ofSections in the Group as necessary.
					—Approve the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent
					examiner orscrutineer.
					-Present the Annual Report and Annual Accounts tothe Scout Council atthe Annual General Meeting; fileacopy	with
					the District Executive Committee; and ifa registered charity, to the appropriate charity regulator ifthe regulator's rules
					require it.(SeeRule 13.3)
					-Maintain confidentiality with ~ard to appropriate Execu5ve Committee business.
					We have struggled to maintain a satisfactory schedule ofmeetings. We are currently taking actions to remedy the
					current issues.
Risk and internal		Control			The Group Executive Committee has iden5fied the major risks towhich they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been
					identiTied are:
					1.Damage to the building, property and equipment. The Group would request the use of buildings, property and
					equipment from neighbouring organisations such asthe church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in
					place to mitigate against permanent loss.
					2. Injury to leaders, helpers, supporters and members. The Group, through the capitation fees, contributes to the Scout Associations national accident insurance policy. An additional premium is Paid tocover Non Members ofthe Scout
					Association that help on an occasional basis. Risk Assessments are undertaken before all activities.
					3.Reduction or loss ofleaders. The group is totally reliant upon volunteers to run and administer the activities ofthe
					group. Ifthere was a reduction in the number ofleaders to an unacceptable level in a particular section orthe group as awhole then there would have to be acontraction, consolidation orclosure ofasection. In the worst case scenario the
					complete closure ofthe Group.
					4.Reduction or loss ofmembers. The Group provides activities for all young people aged 6to 14.Ifthere was a
					reduction in membership ina particular section orthe group as whole then there would have tobeacontraction,
					consolidation orclosure ofa section. In the worst case scenario the complete closure ofthe Group.
					The group has in place systems ofinternal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2signatories for all payments, insurance policies toensure that insurable risks are covered, regular Trustee meeting to discuss issues, concerns and actions for the group toensure its smooth
					running as faras is possible.

Summary ofthe	objects ofthe	objects ofthe	charity	set	The objectives of1stLostock Hall (StJames) Scout Group match that ofthe National Scout Organisation.	The objectives of1stLostock Hall (StJames) Scout Group match that ofthe National Scout Organisation.	They state	They state
out in its governing document					Scouting actively engages and supports young people in their personal development, empowering	them	to make a
					positive contribution to society
					The Scouting Values
					Care: We support others and take care ofthe world in which we live
					Respect: We have self-respect and respect forothers.
					Integrity: We act with integrity; we are honest, trushvorthy end loyal.
					Cooperation: We make apositive ditlerence; we cooperate with others end make friends.
					Belief: We explore our faiths, beliefs and attitudes
					The group organises different activities to cater for the age ranges between the 3sections (Beavers age		6to	8, Cubs 8
					to101/2, Scouts101/2to14 earsof e.The roupalso articipateinDistrictandCoun activities
Summary ofthe main activities these objects			in relation to		The Group tries to give the young people that attend avaried programme ofactivities based upon their age and ability. We endeavour tofoster a nition oftheir res nsibilities in soci
Additional details ofthe objectives and activities (optional information but encouraged as best practice)					All help is given on a volunteer basis with no one receiving any financial reward. The Group encourages its leaders to undertake any training that helps assist them with undertaking their duties asa leader. Attendance atthe monthly District meeting is normally very well attended. This allows forthe Leaders to keep abreast with all the information
					regarding events and any policy changes.
You may choose to include further
statements, where relevant,		about:
-Policy on grant making;
-Contribution	made by volunteers.
Public benefit statement					The Group meets the Charity Commission's public benefit criteria under both the advancement ofeducation			and the
					advancement ofcitizenship orcommunity development headings.
Summary ofthe main achievements				ofthe	Again this year hss been affected by the Covid-19 pandemic.
charity during the year					As agroup we have endeavoured to engaged with our young people through the use ofZoom and	encouraging
					activities such as virtual camps
					The sections are now meeting face toface and have undertaken a number ofoutside activities all	inline	with
					Government recommendations and advice.
					Membership payments were suspended and any credits retained as credits for future membership	payments.		We did
					ask for 50%ofthe membership fee even though we were meeting we felt that we were not ofFering	the full scouting
					experience. The full membership fee was restarted in September 21.
					Our numbers after suffering a50%drop are gradually recovering and we now have approximately	78young		people
					registered with the group.
					We continue to acknowledge that ithas also been a difficult time for all the leaders and volunteers,	balancing the
					difficulties ofhome life whilst finding time to organise and run scouting activities.
Brief statement reserves	ofthe charity's		policy	on	The Group's policy on reserves isto hold sufficient resources to continue the charitable activities ofthe group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a
					minimum of2 months running costs. This equates tocirca F1000.
					2020-2021 showed acredit ofF10,779, mainly due to the grants that were received. The Group now holds cash reserves ofF34,922which includes E3,647savings held in a NATWEST savings account, which iswell in excess of2
					months offunds.
Quantify and explain any designations
Details ofany funds materially			in deficit		No money isowed to any party ororganisation.
(circumstances	plus steps to		eliminate)

Further financial review details (optional	Further financial review details (optional	Further financial review details (optional	During the Pandemic we were lucky enough tobe eligible for a number	ofGovernment Grants administered	by South
information).	You may choose to include		Bibble Borough Council. These grants amounted to217,669.
additional information, where relevant,
about.			The Group's Income and Expenditure come from weekly subscriptions,	limited hire ofthe HQ and a small amount of
			fund raising. The Group adopts a low risk strategy forthe investment of its funds. All ofthe funds are held in		mainstream
—the charity's	principal sources of	funds	banking organisations (Current and Savings) apart fora small amount ofmoney which is held by the Treasurer and by
(including any fundraising).			various sections asfloats.
-The charity's principal sources of funds (including any fundraising).			The expenditure ofthe group is used for2purposes. Firstly for the upkeep and running costs ofthe headquarters, without which the Group could not function. Secondly the funds are used in the support ofthe achvities cerned out. Camps and higher cost activities are funded by the parents lguardians ofthe children attending with the group funding
—How expenditure has supported		the key	any shortfall.
objectives of —Investment	the charity. policy and objectives.		We actively encourage Gift aid will beaconcern going forward due tothe greatly reduced membership income. Forthe year 2019-20we received E1,676.The aim will betoensure that, where possible, we are making the most ofthe
			scheme.
			We also manged tofund the refurbishment ofour HQ Toilets with the aid ofa66000Grant from StGerard's		fundraising
			activities.
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			The key challenge for the group isto continue to give the best scouting	experiences we can whilst continuing	todo it in
			asafe way inline with the Scout Associations advice and ensuring we comply with any government legislation.
Plans forfuture periods (details ofany significant activities planned toachieve			The ongoing challenge continues with our efforts to find willing volunteers tojoin the group toenable our group to continue to grow.
them)
			~ ~
The trustees	declare that they have approved		the trustees' report above
Signed on behalf ofthe charity's trustees
Full name(s)			i3RVfO a ~4
PosiTion (e.g.Secretary, Chair)
Signature(s)
Date(s)

	Signed:		Date:	23,~.zo~~
	Name:	Michael Sullivan FFA FTA FIPA
Relevant professional		Fellow ofthe Institute of Financial Accountants
qualification(s)	or body	Fellow ofthe Institute ofTax Advisors
	(ifany):	Fellow ofthe Institute of Public Accountants
	Address:	24 Kingsway West
		Penwortham
		Preston PR1 OJA