## |Forthe period|||||||01/11/2020 to 30/10/2021|01/11/2020 to 30/10/2021|01/11/2020 to 30/10/2021|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |Charity name||1st Lostock Hall (StJames)|||Scout Group|||||||| |Other names the charity is known|by|N/A||||||||||| |Registered
charity number
(ifany)||5216S3||||||||||| |Charity's
principal address||Scout Headquarters||||||||||| |||Moss Lane, Lostock Hall||||||||||| |||Preston, Lancashire||||||||||| |||PR5 5BT||||||||||| |Names ofthe charity trustees who|manage|the charity||||||||||| |Trustee Name||Office (ifany)|||||||Dates acted ifnot forwhole year|||| |Mr Ton
Wo'naiowski||Grou
Scout Leader||||||||||| |Mr Dave Patten
*||Chai
erson||||||||||| |Mr Kevin Warren
Hart||Treasurer||||||||||| |Mr Julian Eamshaw()||Trustee||||||||||| |Mrs Andrea Eme||Parent Re resentative||||||||||| |Mr Peter Malpas (*)||Trustee||||||||||| |Mrs Tracy Gibson-Storey ( )
Mr Matt Gibson-Store
*||Section Leader
Section Leader||||||||||| |(*)Not listed on the Charity Commission||||||||||||| |Trustees
list for the Charity||||||||||||| |Names and addresses ofadvisers (optional information|||but encouraged as best practice)|||||||||| |T
ofadvisor||||Name||||||Address||| |Description ofthe charity's trusts||||||||||||| |Type of governing
document
(e.g.trust deed, constitution)||The Group's governing
documents
gives authority
tothe Bye Laws of
Associabon. The POR's define the||||are those ofthe Scout Association. They consist ofa Royal Charter, which
in turn
the Association
and the Policy, Organisation
and Rules (POR) ofThe Scout
structure ofScouting in the United Kingdom, the Channel
Islands and the Isle of Man||||||| |||and provides|information|about its||management|and training.|||||| |How the charity is consbtuted||The Group is|atrust established
under its rules||||which are common to all|||Scouts.||| |(e.g.appointed
by, elected by)||||||||||||| |||The Trustees|are appointed||in accordance with the||||Policy, Organisation|and Rules (POR) ofThe Scout Association.||| |Trustee selection methods||The approach|taken by|the|Group|is to use the Annual
General Meeting||||toelect Trustees tothe Executive committee.||| |(e.g. appointed
by, elected by)||||||||||||| |Additional
governance|Additional
governance|Additional
governance|issues (optional|issues (optional|information
but encouraged as best practice)|| |---|---|---|---|---|---|---| |You may choose||to include additional|||The Group is managed
by the Group Executive Committee,
the members ofwhich are the 'Charity Trustees' ofthe|| |information,
where relevant,||||about policies|Scout Group which is an educational
charity. As charity trustees they are responsible
for complying
with legislation|| |and procedures||adopted|for.||applicable to charities. This includes the registration,
keeping proper accounts and making
returns to the Charity|| ||||||Commission as appropriate.|| |a)the induction|and training|||oftrustees;|The Group follows the guidelines
laid out in the Policy, Organisation
and Rules (POR) ofThe Scout Association as a|| |b) trustee' consideration|||ofmajor risks and||basis for all scouting related activities
including
anything
relatixt to running
an Executive Committee.|| |the systems and
them||prixxidures||to manage|The Committee
during this period consisted ofa Chairperson,
Group Scout Leader, Treasurer and a number ofParent|| ||||||representatives
and Trustees. Some ofwhich are not listed on the Charity Commissions
website|| ||||||The Group Executive Committee exists to support the Group Scout Leader in meeting the following responsibilities:|| ||||||—Complying
with the Policy, Organisation
8 Rules ofthe Scout Association.|| ||||||-Maintain
any property
&equipment
owned by &for used by the Group)|| ||||||—Manage the Group finances.|| ||||||-Provide insurance
for people, property
&equipment.|| ||||||-Provide sufficient resources for Scouting tooperate. This includes,
but is not limited to, supporting
recruitment,
other|| ||||||adult support,
and fundraising
activities.|| ||||||-Ensure that a positive image ofScouting exists in the local community.|| ||||||-Ensure that Young People are meaningfully
involved
in decision making at all levels within the Group.|| ||||||-The opening, closure and amalgamation
ofSections in the Group as necessary.|| ||||||—Approve the Annual
Report and Annual Accounts after their examination
by an appropriate
auditor, independent|| ||||||examiner orscrutineer.|| ||||||-Present the Annual Report and Annual Accounts tothe Scout Council atthe Annual
General Meeting; fileacopy|with| ||||||the District Executive Committee;
and ifa registered
charity, to the appropriate
charity regulator
ifthe regulator's
rules|| ||||||require
it.(SeeRule 13.3)|| ||||||-Maintain
confidentiality
with ~ard to appropriate
Execu5ve Committee business.|| ||||||We have struggled to maintain a satisfactory
schedule ofmeetings. We are currently
taking actions to remedy the|| ||||||current issues.|| |Risk and internal||Control|||The Group Executive Committee has iden5fied the major risks towhich they believe the Group is exposed, these have
been reviewed
and systems have been established
to mitigate against them. The main areas of concern that have been|| ||||||identiTied are:|| ||||||1.Damage to the building,
property and equipment.
The Group would request the use of buildings,
property and|| ||||||equipment
from neighbouring
organisations
such asthe church, community
centre and other Scout Groups. Similar
reciprocal arrangements
exist with these organisations.
The Group has sufficient buildings
and contents insurance
in|| ||||||place to mitigate against permanent
loss.|| ||||||2. Injury to leaders, helpers, supporters
and members. The Group, through
the capitation fees, contributes to the Scout
Associations
national accident insurance
policy. An additional
premium
is Paid tocover Non Members ofthe Scout|| ||||||Association that help on an occasional basis. Risk Assessments
are undertaken
before all activities.|| ||||||3.Reduction or loss ofleaders. The group is totally reliant upon volunteers
to run and administer
the activities ofthe|| ||||||group. Ifthere was a reduction
in the number ofleaders to an unacceptable
level in a particular section orthe group as
awhole then there would have to be acontraction,
consolidation
orclosure ofasection. In the worst case scenario the|| ||||||complete closure ofthe Group.|| ||||||4.Reduction or loss ofmembers. The Group provides activities for all young people aged 6to 14.Ifthere was a|| ||||||reduction
in membership
ina particular section orthe group as whole then there would have tobeacontraction,|| ||||||consolidation
orclosure ofa section. In the worst case scenario the complete closure ofthe Group.|| ||||||The group has in place systems ofinternal controls that are designed to provide reasonable assurance
against material
mismanagement
or loss, these include 2signatories
for all payments,
insurance
policies toensure that insurable
risks
are covered, regular Trustee meeting to discuss issues, concerns
and actions for the group toensure its smooth|| ||||||running as faras is possible.|| |Summary ofthe|objects ofthe|objects ofthe|charity|set|The objectives of1stLostock Hall (StJames) Scout Group match that ofthe National Scout Organisation.|The objectives of1stLostock Hall (StJames) Scout Group match that ofthe National Scout Organisation.|They state|They state| |---|---|---|---|---|---|---|---|---| |out in its governing
document|||||Scouting actively engages and supports
young people in their personal
development,
empowering|them|to make a|| ||||||positive contribution
to society|||| ||||||The Scouting Values|||| ||||||Care: We support others and take care ofthe world in which we live|||| ||||||Respect: We have self-respect and respect forothers.|||| ||||||Integrity: We act with integrity;
we are honest,
trushvorthy
end loyal.|||| ||||||Cooperation:
We make apositive ditlerence;
we cooperate
with others end make friends.|||| ||||||Belief: We explore our faiths, beliefs and attitudes|||| ||||||The group organises different activities to cater for the age ranges between the 3sections (Beavers age||6to|8, Cubs 8| ||||||to101/2, Scouts101/2to14 earsof
e.The
roupalso
articipateinDistrictandCoun
activities|||| |Summary ofthe main activities
these objects|||in relation to||The Group tries to give the young people that attend avaried programme
ofactivities based upon their age and ability.
We endeavour tofoster a
nition oftheir res
nsibilities
in soci|||| |Additional
details ofthe objectives and
activities (optional
information
but
encouraged as best practice)|||||All help is given on a volunteer basis with no one receiving any financial reward. The Group encourages
its leaders to
undertake
any training that helps assist them with undertaking
their duties asa leader. Attendance
atthe monthly
District meeting is normally
very well attended. This allows forthe Leaders to keep abreast with all the information|||| ||||||regarding
events and any policy changes.|||| |You may choose to include further||||||||| |statements,
where relevant,||about:||||||| |-Policy on grant making;||||||||| |-Contribution|made by volunteers.|||||||| |Public benefit statement|||||The Group meets the Charity Commission's
public benefit criteria under both the advancement
ofeducation|||and the| ||||||advancement
ofcitizenship orcommunity
development
headings.|||| |Summary ofthe main achievements||||ofthe|Again this year hss been affected by the Covid-19 pandemic.|||| |charity during the year|||||As agroup we have endeavoured
to engaged
with our young people through
the use ofZoom and|encouraging||| ||||||activities such as virtual camps|||| ||||||The sections are now meeting face toface and have undertaken
a number ofoutside activities all|inline|with|| ||||||Government
recommendations
and advice.|||| ||||||Membership
payments
were suspended
and any credits retained as credits for future membership|payments.||We did| ||||||ask for 50%ofthe membership
fee even though we were meeting we felt that we were not ofFering|the full scouting||| ||||||experience. The full membership
fee was restarted
in September 21.|||| ||||||Our numbers
after suffering a50%drop are gradually
recovering
and we now have approximately|78young||people| ||||||registered
with the group.|||| ||||||We continue to acknowledge
that ithas also been a difficult time for all the leaders and volunteers,|balancing the||| ||||||difficulties ofhome life whilst finding time to organise and run scouting activities.|||| |Brief statement
reserves|ofthe charity's||policy|on|The Group's
policy on reserves isto hold sufficient resources to continue the charitable
activities ofthe group should
income and fundraising
activities fall short. The Group Executive Committee considers that the group should hold a|||| ||||||minimum
of2 months
running costs. This equates tocirca F1000.|||| ||||||2020-2021 showed acredit ofF10,779, mainly due to the grants that were received. The Group now holds cash
reserves ofF34,922which includes E3,647savings held in a NATWEST savings account, which iswell in excess of2|||| ||||||months offunds.|||| |Quantify and explain any designations||||||||| |Details ofany funds materially|||in deficit||No money isowed to any party ororganisation.|||| |(circumstances|plus steps to||eliminate)|||||| |Further financial review details (optional|Further financial review details (optional|Further financial review details (optional|During the Pandemic we were lucky enough tobe eligible for a number|ofGovernment
Grants administered|by South| |---|---|---|---|---|---| |information).|You may choose to include||Bibble Borough Council. These grants amounted
to217,669.||| |additional
information,
where relevant,|||||| |about.|||The Group's Income and Expenditure
come from weekly subscriptions,|limited hire ofthe HQ and a small amount of|| ||||fund raising. The Group adopts a low risk strategy forthe investment
of its funds. All ofthe funds are held in||mainstream| |—the charity's|principal sources of|funds|banking organisations
(Current and Savings) apart fora small amount ofmoney which is held by the Treasurer and by||| |(including
any fundraising).|||various sections asfloats.||| |-The charity's
principal sources of funds
(including
any fundraising).|||The expenditure
ofthe group is used for2purposes.
Firstly for the upkeep and running costs ofthe headquarters,
without which the Group could not function. Secondly the funds are used in the support ofthe achvities cerned out.
Camps and higher cost activities are funded by the parents lguardians
ofthe children attending
with the group funding||| |—How expenditure
has supported||the key|any shortfall.||| |objectives of
—Investment|the charity.
policy and objectives.||We actively encourage
Gift aid will beaconcern going forward due tothe greatly reduced
membership
income. Forthe
year 2019-20we received E1,676.The aim will betoensure that, where possible, we are making the most ofthe||| ||||scheme.||| ||||We also manged tofund the
refurbishment
ofour HQ Toilets with the aid ofa66000Grant from StGerard's||fundraising| ||||activities.||| ||||-||| ||||~
~||| ||||The key challenge for the group isto continue to give the best scouting|experiences we can whilst continuing|todo it in| ||||asafe way inline with the Scout Associations advice and ensuring
we comply with any government
legislation.||| |Plans forfuture periods (details ofany
significant activities planned toachieve|||The ongoing challenge continues
with our efforts to find willing volunteers
tojoin the group toenable our group to
continue to grow.||| |them)|||||| ||||~
~||| |The trustees|declare that they have approved||the trustees'
report above||| |Signed on behalf ofthe charity's trustees|||||| |Full name(s)|||i3RVfO a ~4||| |PosiTion (e.g.Secretary, Chair)|||||| |Signature(s)|||||| |Date(s)|||||| ||Signed:||Date:|23,~.zo~~| |---|---|---|---|---| ||Name:|Michael Sullivan
FFA FTA FIPA||| |Relevant professional||Fellow ofthe Institute of Financial Accountants||| |qualification(s)|or body|Fellow ofthe Institute ofTax Advisors||| ||(ifany):|Fellow ofthe Institute of Public Accountants||| ||Address:|24 Kingsway West||| |||Penwortham||| |||Preston PR1 OJA|||