Crosby & District Scout Council
Report to Trustees 2020 - 2021
Successes in the district over the period
Numbers: As expected our young people numbers dropped from 412 to 196. Leader numbers stayed roughly the same.
Grant funding applications: Even though we don’t pay business rates, we are able to apply for the £10,000 business relief grant for both Llansannan and DHQ.
Online scouting: Thanks go to Louise and Lucy who have ran a series of Online Scouting activities which the whole District could access. Individual Groups also ran online Scouting for their own members.
Challenges to scouting in the district over the period
Retention of members: We predict an increase in young members once lockdown has been lifted.
Capitation charges: This year we are going to reduce the District part of the capitation to £3.50
Loss of bookings at Llansannan: Due to lockdown restrictions we have had to suspend use of Llansannan, this came at a time when the building was making a profit due to an increase in numbers. We have set aside the £10,000 business rate grant for Llansannan to cover running costs and continued improvements.
Loss of 19[th] and 1[st] Hightown: These groups have closed, while the closure of the 1[st] Hightown wasn’t a surprise due to Leader issues, the loss of the 19[th] was a surprise. The DC has spoken to the Leadership team and understands their reasons.
Opportunities in the coming year
Accessing continuing Covid 19 funding as well grants from outside agencies.
Post lockdown boost in membership: This is predicted as people will be eager to get back into Scouting once Lockdown is over.
Potential risks in the coming year
Lockdown continuing: This is a possibility but Groups are well versed in running online Scouting, there could also be a blended process.
Further reduction in capitation monies: Depending on whether or not there is another lockdown District capitation may have to be lowered again.
Condition and utilisation of DHQ: A decision has to be made on the future off DHQ. The first step will be to get a full survey done of DHQ. This will highlight any major issues in the building.
Running Accounts at 31/03/21 Opening Balance 01/04/20 Accounts 31/03/21 Movement Current Account - 10791237 £ 31,934.83 £ 51,604.18 £ 19,669.35 Deposit account - 30163961 £ 32.96 £ 32.97 £ 0.01 Deposit account - 50792004 £ 0.83 £ 0.83 £ - CSMG Account - 60791954 £ 0.20 £ 0.20[ £ - ] £ 31,968.82 £ 51,638.18 £ 19,669.36
| Llansannan Crosby groups Non -Crosby Groups Non -Scouting Groups Land Rent Grant Overpayment refund LRF redirection |
Income £ - £ - £ - £ 77.83 £ 10,000.00 £ 86.20 £ 1,104.73 £ 11,268.76 |
Llansannan Rates & Water Light & Heat Insurance Covid Closure Refunds Telephone Fire Protection Gifts in recognition of service Redirections Total |
Expenditure £ 631.69 £ 1,151.97 £ 2,500.00 £ 250.00 £ 30.03 £ 153.48 £ 25.99 £ 1,104.80 5,847.96 Expenditure £ 480.00 £ 2,499.48 £ 265.90 £ 585.00 £ 37.99 £ 72.00 £ 430.00 £ 75.00 £ 504.50 £ - £ - 4,949.87 |
|---|---|---|---|
| Total | |||
| DHQ Capitation 2020 EuroJam refund Explorers Capitation 2021 Grants Rent Total Income |
Income £ 1,980.00 £ 3,200.00 £ - £ 4,040.00 £ 10,000.00 £ - £ 19,220.00 |
DHQ Light + Heating Insurance District Event Maintenance & Repair Licences + online costs Fire prevention District Badges & Neckers Accounts audit Explorers spending |
|
| Training capitation 2021 |
|||
| Total Expenditure |
----- Start of picture text -----
Breakdown
£ 31,968.82 19/20 Closing Balance
£ 5,847.96 Llan Out
£ 11,268.76 Llan in
£ 19,220.00 Dist In
£ 4,949.87 Dist Out
£ 0.01 Interest
£ 397.00 pot 1 Explorers
£ 3,200.00 pot 2 EJ Refund (R-F)
£ 4,400.40 pot 3 R-F Grants
£ 640.00 Steve Wake Discretionary
43,662.36 Cash Assets
Pot 1 Explorers
Opening balance £ 797.00
Income
Expenditure £ 400.00
Balance £ 397.00
Pot 2 EuroJam refund (r-fenced)
Opening balance £ -
Income £ 3,200.00
Expenditure
Balance £ 3,200.00
Pot 3 Grants (ring-fenced)
Opening Balance £ 4,400.40
Income
Expenditure
Balance £ 4,400.40
----- End of picture text -----
----- Start of picture text -----
Pot 4 European Jamboree (reconciled)
Opening balance £ -
Income £ -
Expenditure £ -
balance £ -
Pot 5 Steve Wake Discretionary
Opening balance £ 640.00
Income
Expenditure
Balance £ 640.00
----- End of picture text -----
| DHQ Income 2020-2021 Date Payed In 01/04/2020 £ 12/05/2020 £ 23/11/2020 £ 17/03/2021 £ 24/03/2021 £ 29/03/2021 £ 31/03/2021 £ Total Income £ Capitation 2020 £ EuroJam refund £ Explorers Capitation 2021 £ Grants £ Rent Total Income £ |
DHQ Income 2020-2021 Date Payed In 01/04/2020 £ 12/05/2020 £ 23/11/2020 £ 17/03/2021 £ 24/03/2021 £ 29/03/2021 £ 31/03/2021 £ Total Income £ Capitation 2020 £ EuroJam refund £ Explorers Capitation 2021 £ Grants £ Rent Total Income £ |
Amount Reason 1,980.00 Capitation 2020 10,000.00 SBG Covid support 2,000.00 EuroJam Refund 1,200.00 EuroJam Refund 2,000.00 2021 capitation 540.00 2021 capitation 1,500.00 2021 capitation 19,220.00 1,980.00 3,200.00 4,040.00 10,000.00 19,220.00 |
Reason |
|---|---|---|---|
Date Payed In 01/04/2020 12/05/2020 23/11/2020 17/03/2021 24/03/2021 29/03/2021 31/03/2021 Total Income Capitation 2020 EuroJam refund Explorers Capitation 2021 Grants Rent Total Income |
|||
| £ | |||
| £ £ £ £ |
|||
| £ |
| From 19th Crosby Sefton Council Merseyside County Scouts Merseyside County Scouts 5th Crosby 2nd Crosby 8th Crosby |
Stub number 100434 BGC BGC direct to pot 2 BGC direct to pot 2 100435 Transfer 100436 |
|---|---|
| DHQ Expendit | ure 2020-21 AMOUNT DESCRIPTION Paid To Cheque number £ 40.00 Electricity 00205068015 Scottish Power DDR £ 40.00 Electricity 00205068015 Scottish Power DDR £ 430.00 badges Tolley Badges 102171 £ 40.00 Electricity 00205068015 Scottish Power DDR £ 504.50 Email system & climbing equip. Steve Wake 12170 £ 40.00 Electricity 00205068015 Scottish Power DDR £ 17.99 Web page hosting Rob Gorst 102172 £ 200.00 Lockdown activity prizes Rob Gorst 102173 £ 40.00 Electricity 00205068015 Scottish Power DDR £ 585.00 HQ Repairs Laurel Maintenance 102177 £ 40.00 Electricity 00205068015 Scottish Power DDR £ 2,499.48 Insurance Marsh Commercial 102181 £ 20.00 Small lottery licence Sefton Council 102178 £ 72.00Fire extinguisher service Sefton Fire Protection 102179 £ 40.00Electricity 00205068015 Scottish Power DDR £ 40.00Electricity 00205068015 Scottish Power DDR £ 60.00Remembrance wreaths Royal British Legion 102184 £ 75.00Accounts audit 2018-19 Sefton CVS 102183 £ 40.00Electricity 00205068015 Scottish Power DDR £ 40.00Electricity 00205068015 Scottish Power DDR £ 40.00Electricity 00205068015 Scottish Power DDR £ 40.00Electricity 00205068015 Scottish Power DDR £ 5.90Wreath Postage S. Woods 106187 £ 4,949.87 £ 480.00 Light + Heating £ 2,499.48 Insurance £ 265.90 District Event £ 585.00 Maintenance & Repair £ 37.99 Licences + online costs £ 72.00 Fire prevention £ 430.00 District Badges & Neckers £ 75.00 Accounts audit £ 504.50 Explorers spending £ 4,949.87 Total Expeniture |
|---|---|
Date 01/04/2020 05/01/2020 05/12/2020 06/01/2020 06/23/2020 07/01/2020 07/09/2020 07/09/2020 08/03/2020 08/06/2020 09/02/2020 09/28/2020 29/09/2020 09/29/2020 10/01/2020 11/02/2020 11/06/2020 11/09/2020 12/01/2020 01/04/2021 02/01/2021 03/01/2021 03/26/2021 |
|
| Expenditure |
| Llansannan Income | 2020-2021 | |||
|---|---|---|---|---|
| Date | Amount | Reason | From | Stub number |
| 12/06/2020 |
£ 10,000.00 SBG covid | support | Conwy CC | BCG |
| 22/07/2020 |
£ 1,104.73 Calor Gas crowdfunder | Calor Gas Rural Fund | Counter Credit | |
| 11/09/2020 |
£ 86.20 Balance at closure | Scottish Power | BGC | |
| 24/03/2021 |
£ 77.83 Land rent | Scottish Power | 100435 |
Total Income £ 11,268.76
Income by Category
Crosby groups Non -Crosby Groups Non -Scouting Groups £ 77.83 Land Rent £ 10,000.00 Grants £ 86.20 refunds £ 1,104.73 for redirection to LRF Total £ 11,268.76
| Llansannan Expenditure 2020-21 Date Amount Reason Paid To 17/04/2020 £ 112.00 Electricity 135755012 Scottish Power 28/04/2020 £ 20.63 Rates / Services Conwy CBC 18/05/2020 £ 112.00 Electricity 135755012 Scottish Power 28/05/2020 £ 30.50 Rates / Services Conwy CBC 28/05/2020 £ 20.00 Rates / Services Conwy CBC 17/06/2020 £ 112.00 Electricity 135755012 Scottish Power 29/06/2020 £ 20.00 Rates / Services Conwy CBC 17/07/2020 £ 165.00 Electricity 135755012 Scottish Power 28/07/2020 £ 20.00 Rates / Services Conwy CBC 31/07/2020 £ 1,104.80 Redirection of crowdfunding Llansannan Restoration Fund 06/08/2020 £ 150.00 Llansannan Refund Jay McGuire 17/08/2020 £ 112.00 Electricity 135755012 Scottish Power 17/08/2020 £ 52.83 Rates / Services Welsh Water 25/08/2020 £ 100.00 Llansannan Refund North Colchester Scouts 28/08/2020 £ 20.00 Rates / Services Conwy CBC 22/09/2020 £ 25.99 Gift for looking after Hut Steve Woods 28/09/2020 £ 2,500.00 Insurance Marsh Commercial 28/09/2020 £ 20.00 Rates / Services Conwy CBC 09/29/2020 £ 153.48Fire extinguisher service Sefton Fire Protection 01/10/2020 £ 1.82 Electricity 135755012 Account reconciled 10/23/2020 £ 14.55telephone landline BT Group 30/11/2020 £ 38.50 Rates / Services Conwy CBC 30/11/2020 £ 20.00 Rates / Services Conwy CBC 07/12/2020 £ 236.15 Electricity Southern Electric 29/12/2020 £ 20.00 Rates / Services Conwy CBC 29/12/2020 £ 39.00 Rates / Services Conwy CBC 25/01/2021 £ 15.48 telephone landline BT Group 28/01/2021 £ 20.00 Rates / Services Conwy CBC 28/01/2021 £ 39.00 Rates / Services Conwy CBC 23/02/2021 £ 173.23 Rates / Services Welsh Water 01/03/2021 £ 39.00 Rates / Services Conwy CBC 01/03/2021 £ 301.00 Electricity Southern Electric 29/03/2021 £ 39.00 Rates / Services Conwy CBC |
Cheque Number DDR DDR DDR DDR DDR DDR DDR DDR DDR 102176 0.07 over 102175 DDR DDR 102174 DDR 102182 102181 DDR 102180 DDR DDR DDR DDR DDR DDR DDR DDR DDR DDR DDR DDR DDR DDR |
|---|---|
Date 17/04/2020 £ 28/04/2020 £ 18/05/2020 £ 28/05/2020 £ 28/05/2020 £ 17/06/2020 £ 29/06/2020 £ 17/07/2020 £ 28/07/2020 £ 31/07/2020 £ 06/08/2020 £ 17/08/2020 £ 17/08/2020 £ 25/08/2020 £ 28/08/2020 £ 22/09/2020 £ 28/09/2020 £ 28/09/2020 £ 09/29/2020 £ 01/10/2020 £ 10/23/2020 £ 30/11/2020 £ 30/11/2020 £ 07/12/2020 £ 29/12/2020 £ 29/12/2020 £ 25/01/2021 £ 28/01/2021 £ 28/01/2021 £ 23/02/2021 £ 01/03/2021 £ 01/03/2021 £ 29/03/2021 £ |
Total £ 5,847.96
Expenditure YTD
£ 631.69 Rates & Water £ 1,151.97 Light & Heat £ 2,500.00 Insurance £ 250.00 Covid Closure Refunds £ 30.03 Telephone £ 153.48 Fire Protection £ 25.99 Gifts in recognition of service £ 1,104.80 Redirections £ 5,847.96 Total Outgoings
Capitation 2020
----- Start of picture text -----
Unit Members Young Leaders Total
1st Hightown 23 23
2nd 42 2 44
4th 40 8 48
5th 75 9 84
8th 39 39
10th 51 3 54
12th 44 44
14th 32 32
19th 33 33
30th 7 7
Explorers 15 15
TOTAL 401 22 423
----- End of picture text -----
approved by county *approved by district
Fees collect Invoice tota New group d New group d Payment to UK HQ County Insurance Money to D
| Amount Due £ 1,380.00 £ 2,640.00 £ 2,880.00 £ 5,040.00 £ 2,340.00 £ 3,240.00 £ 2,640.00 £ 1,920.00 £ 1,980.00 £ 420.00 £ 900.00 £ 25,380.00 |
Received £ 1,380.00 £ 2,640.00 £ 2,880.00 £ 5,040.00 £ 2,340.00 £ 3,240.00 £ 2,640.00 £ 1,827.00 £ 1,980.00 £ 900.00 £ 24,867.00 |
Shortfall £ - £ - £ - £ - £ - £ - £ - £ 93.00 £ - £ 420.00 £ - £ 513.00 |
stub no BGC 100433/BGC BGC 100430 100433 BGC BGC 100432 100434 100431 |
|---|---|---|---|
| ted | £ 25,380.00 | ||
| al | £ 17,218.50 | ||
| iscount (14th)* | £ 39.00 | Cheque no | |
| iscount (14th)** | £ 54.00 | ||
| o County | £ 17,179.50 | 102169 | |
| £ 11,742.00 | |||
| £ 5,356.00 | |||
| £ 120.50 | |||
| District | £ 8,200.50 |
423
Capitation 2021
----- Start of picture text -----
Unit Members Young Leaders Total Amount Due Received Shortfall
Explorers 8 8 £ 400.00 £ 400.00
2nd 22 22 £ 1,100.00 £ 921.25 £ 178.75
4th 16 16 £ 800.00 £ 800.00
5th 35 35 £ 1,750.00 £ 2,000.00
8th 30 30 £ 1,500.00 £ 1,500.00
10th 30 30 £ 1,500.00 £ 1,500.00
12th 30 30 £ 1,500.00 £ 1,500.00
14th 23 23 £ 1,150.00 £ 1,150.00
19th 0 0 £ - £ -
30th 2 2 £ 100.00 £ 100.00
1st Hightown 0 0 £ - £ -
TOTAL 196 0 196 £ 9,800.00 £ 5,621.25 £ 4,428.75
----- End of picture text -----*
- District cheque 102185 uncashed to make up shortfall
| Payment to County | £ 9,016.00 |
|---|---|
| UK HQ | £ 7,056.00 |
| County | £ 1,960.00 |
| Insurance | £ - |
| Money to District | -£ 3,394.75 |
stub no
pot 1 counter credit counter credit after 31/03 100435 Plus 5 explorers 100436
Cheque no 102186
540 381.25 921.25
Pot 1 Explorers 2019-2020
-
£ 797.00 Opening Balance
-
£ - income
-
£ 400.00 expenditure
-
£ 397.00 current balance
Income
Date
Amount
Reason
From
Total £ -
Expenditure
Expenditure Amount Reason 03/31/2021 £ 400.00 capitation
Total
£ 400.00
Payee
Merseyside scouts
Stub number cheque no 102186
Pot 2 European Jamboree Refund
Ringfenced for
Zac Seddon-Cowell Charlie Cunnane Oliver Griffiths Rosie Robinson
Income
| Date Payed In 23/11/2020 £ 17/03/2021 £ Total £ Expenditure £ Balance £ |
Amount Reason 2,000.00 EuroJam Refund 1,200.00 EuroJam Refund 3,200.00 - 3,200.00 |
Reason |
|---|---|---|
From
Merseyside County Scouts Merseyside County Scouts
Stub number
BGC BGC
Pot 3 Grants Ring Fenced
| Existing Grants Co-op |
£ | Award 5,715.40 |
Ring frnced for Training £ |
18-19 Spending 48.00 |
18-19 Spending 48.00 |
£ | 19-20 spending 1,267.00 |
|---|---|---|---|---|---|---|---|
| Total income | 5,715.40 | ||||||
| £ | Total Balance | ||||||
| Income 2020-21 Expenditure 2020-21 |
Ammount | Ring frnced for grant accessed |
Paid to | cheque No |
Total £ -
----- Start of picture text -----
20-21 Spending Balance
£ 4,400.40
£ 4,400.40
----- End of picture text -----
Date
European Jamboree 2020
| Opening balance Money in Money out Current balance Income Date |
£ - Key £ 6,800.00 2018-19 £ 3,600.00 2019-20 £ 3,200.00direct to pot 2 2020-21 Amount From Candidate Stub Number £ 400.00 Crosby & Distrct Scout Council All (4) transfer to pot 4 £ 100.00 Crosby & Distrct Scout Council E. Kitterick (missed payment) transfer to pot 4 £ 150.00 O. Grifths O. Grifths BGC £ 100.00 J. Cunnane C. Cunnane BGC £ 150.00 J. Cunnane C. Cunnane BGC £ 250.00 S. Cowell Z. Seddon-Cowell BGC All £ 100.00 £ 100.00 O. Grifths O. Grifths BGC £ 150.00 Crosby & Distrct Scout Council E. Kitterick (missed payment) transfer to pot 4 £ 150.00 J. Cunnane C. Cunnane BGC £ 150.00 O. Grifths O. Grifths BGC £ 150.00 S. Cowell Z. Seddon-Cowell BGC £ 300.00 J. Robinson R. Robinson BGC £ 100.00 2nd Crosby O.Grifths BGC £ 50.00 J. Grifths O. Grifths BGC £ 150.00 S. Cowell Z. Seddon-Cowell BGC £ 150.00 J. Cunnane C. Cunnane BGC £ 100.00 J. Cunnane C. Cunnane BGC £ 100.00 LRF Burns Night donation C. Cunnane 100427 £ 100.00 LRF Burns Night donation Z. Seddon-Cowell 100427 £ 100.00 LRF Burns Night donation O. Grifths 100427 £ 50.00 LRF Burns Night donation R. Robinson 100427 £ 50.00 J. Robinson R. Robinson BGC £ 150.00 J. Grifths O. Grifths BGC £ 50.00 J. Cunnane C. Cunnane BGC £ 150.00 J. Robinson R. Robinson BGC £ 150.00 S. Cowell Z. Seddon-Cowell BGC £ 2,000.00 EuroJam Refund Merseyside County Scouts BGCdirect to pot 2 £ 1,200.00 EuroJam Refund Merseyside County Scouts BGCdirect to pot 2 £ 6,800.00 |
|---|---|
| 03/27/2019 | |
| 05/15/2019 16/05/2019 06/25/2019 06/25/2019 07/01/2019 07/10/2019 07/30/2019 09/09/2019 09/09/2019 09/17/2019 11/14/2019 15/11/2019 18/11/2019 11/21/2019 11/21/2019 07/01/2020 21/01/2020 21/01/2020 21/01/2020 21/01/2020 01/22/2020 02/26/2020 02/26/2020 02/28/2020 03/10/2020 |
|
| 11/23/2020 03/17/2021 |
|
| Total |
| Expenditure Date |
Amount Payee Candidate Cheque Number |
|---|---|
| 03/27/2019 | £ 400.00 Merseyside Scout Council All (4) 102125 |
| 05/15/2019 07/30/2019 09/24/2019 11/01/2019 02/01/2020 03/08/2020 |
£ 400.00 Merseyside Scout Council All (4) 102133 £ 600.00 Merseyside Scout Council All (4) 102143 £ 600.00 Merseyside Scout Council All (4) 102154 £ 600.00 Merseyside Scout Council All (4) 102157 £ 400.00 Merseyside Scout Council All (4) 102164 £ 600.00 Merseyside Scout Council All (4) 102168 |
| 05/01/2020 | £ 396.00 Merseyside Scout Council All (4) cancelled |
| Total due By Candidate Zac Seddon-Cowell Charlie Cunnane Oliver Grifths Rosie Robinson Total |
£ 3,996.00 Money recieved Money paid on balance £ 900.00 £ 900.00 £ - £ 900.00 £ 900.00 £ - £ 900.00 £ 900.00 £ - £ 650.00 £ 900.00 -£ 250.00 £ 3,350.00 £ 3,600.00 -£ 250.00 |
01/10/19 - E. Kitterick withdrawn, R. Robinson instated. Missed payments met by District (£250.00)
Pot 5 - Steve Wake Discretionary Spending
Opening Balance £ 640.00 2020-21 Income
Total £ - Expenditure Total £ -
CROSBY & DISTRICT SCOUT COUNCIL
Registered Charity No 521549
REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
CROSBY & DISTRICT SCOUT COUNCIL
CONTENTS
FOR THE YEAR ENDED 31 MARCH 2021
| Page | |
|---|---|
| Charity information | 1 |
| Annual report of the Committee of Management | 2-3 |
| Independent Examiner's Report to the Members | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7-9 |
| The following schedule does not form part of the statutory accounts | |
| Detailed statement of financial activities | Appendix 1 - 2 |
CROSBY & DISTRICT SCOUT COUNCIL
CHARITY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021
| Charity Number Chair Secretory Treasurer Trustees Principal Office Website Bankers Accountants and advisors Reporting accountant |
521549 Dr. Kieran Murphy Mrs. Jean Jones William McCauley Anthony Hill Petra Jane McCauley Steven Andrew Wake 9 Picton Road Waterloo Liverepool L22 8QH www.scouts.org.uk Barclays Bank Leicester LE87 2BB McKenzie Philips Tax Accountants 22 Coronation Road Crosby Liverpool L23 5RQ A P Bradshaw FFA FFTA 22 Coronation Road Crosby Liverpool L23 5RQ |
|---|---|
1
CROSBY & DISTRICT SCOUT COUNCIL
ANNUAL REPORT OF THE COUNCIL OF MANAGEMENT FOR THE YEAR ENDED 31 MARCH 2021
Principal activities of the Charity
The purpose of scouting is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
Successes in the district over the period
Numbers : As expected our young people numbers dropped from 412 to 196. Leader numbers stayed roughly the same.
Grant funding applications : Even though we don't pay business rates, we are able to apply for the £10,000 business relief grant for both Llansannan and DHQ.
Online scouting : Thanks go to Louise and Lucy who have ran a series of Online Scouting activities which the whole District could access. Individual Groups also ran online Scouting for their own members.
Challenges to scouting in the district over the period
Retention of members : We predict and increase in young members once lockdown has been lifted.
Capitation charges : This year we are going to reduce the District part of the capitation to £3.50
Loss of bookings at Llansannan : Due to lockdown restrictions we have had to suspend use of Llansannan, this came at a time when the building was making a profit due to an increase in numbers. We have set aside the £10,000 business rate grant for Llansannan to cover running costs and continued improvements.
Loss of 19th and 1st Hightown : These groups have closed, while the closure of the 1st Hightown wasn't a surprise due to Leader issues, the loss of the 19th was a surprise. The DC has spoken to the Leadership team and understands their reasons.
Opportunities in the coming year
Accessing continuing Covid 19 funding as well grant from outside agencies.
Post lockdown boost in membership : This is predicted as people will be eager to get back into Scouting once Lockdown is over.
Potential risks in the coming year
Lockdown continuing : This is a possibility but Groups are well versed in running online Scouting, there could also be a blended process.
2
CROSBY & DISTRICT SCOUT COUNCIL
ANNUAL REPORT OF THE COUNCIL OF MANAGEMENT
FOR THE YEAR ENDED 31 MARCH 2021
Further reduction in capitation monies : Depending on whether or not there is another lockdown District capitation may have to be lowered again.
Condition and utilisation of DHQ : A decision has to be made on the future off DHQ. The first step will be to get a full survey done of DHQ. This will highlight any major issues in the building.
Financial position
During the period under review, the Council of Management consider that the performance of the charity was satisfactory. The statement of financial activities shows am overall surplus for the year of £15,894 ( 2020 - £4,786 deficit).
Note 7 to the Balance Sheet indicates a surplus of reserves, unrestricted as to purpose, amounting to £54,110 (2020 - £26,077).
Dr Kieron Murphy Chair
3
CROSBY & DISTRICT SCOUT COUNCIL
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF CROSBY & DISTRICT COUNCIL
I report on the accounts of the company for the year end 31 March 2021, which are set out on pages 5 to 9.
Respective responsibilities of trustees and examiner
The trustees, who are also the directors of Crosby & District Scout Council for the purpose of company law are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43 (2) of the Charities Act 1993 or under regulation 10 (1) (a) to (c) of The Charities Accounts Regulations 2006 and that an independent examination is needed. The chairty is required by company law to prepare accrued accounts and I am qualified to undertake the examination by being qualified member of (The Institute of Financial Accountants).
Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to:
-
(a) examine the accounts (under section 43 (3) (a) of the 1993 Act) and section 44 (1) (c) of the Charities and Trustee Investment Act 2005.
-
(b) follow the procedures laid down in the general directions given by the Chairty Commission (under section 43 (7) (b) of the 1993 Act); and
-
(c) to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission and is in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the chairty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations for you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1 which gives me reasonable cause to believe that in any material respect the requirements:
-
(a) to keep accounting records in accordance with section 386 of the Companies Act 2006 and section 44 (1) (a) of the 2005 Act; and
-
(b) to prepare accounts which accord with the accounting records.
-
(c) comply with the accounting requirements of the Companies Act 2006, section 44 (1) (b) of the 2005 Act and regulation 8 of the 2006 Accounts Regulations; and
-
(d) which are consistent with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A P Bradshaw FFA FFTA
Reporting Accountant
22 Coronation Road Crosby Liverpool L23 5RQ
Date :
4
CROSBY & DISTRICT SCOUT COUNCIL
STATEMENT OF FINANCIAL ACTIVITIES
including income and expenditure account FOR THE YEAR ENDED 31 MARCH 2021
| Note Income and expenditure Incoming resources Donations and grants 2 Income arising from operating activities 3 Investment income Total incoming resources Other expenditure Administration and management 4 Total outgoing resources Net income/(expenditure) for the year |
Llansannan DHQ Total funds 2021 Total funds 2020 £ £ £ £ 10,000 10,000 20,000 - 1,183 9,220 10,403 46,966 - - 4 |
|---|---|
| 11,183 19,220 30,403 46,970 |
|
| 6,863 7,646 14,509 51,756 |
|
| 6,863 7,646 14,509 51,756 |
|
| 4,320 11,574 15,894 (4,786) |
5
CROSBY & DISTRICT SCOUT COUNCIL
BALANCE SHEET
AT 31 MARCH 2021
| Note £ £ Fixed assets Tangible assets 5 3,900 Current assets Cash at bank and in hand 52,167 52,167 Creditors:amounts due within one year 6 1,957 Net current assets 50,210 Net assets 54,110 Represented by: Reserves Unrestricted funds 7 45,870 Restricted funds 8,240 Total reserves 54,110 2021 |
Note £ £ Fixed assets Tangible assets 5 3,900 Current assets Cash at bank and in hand 52,167 52,167 Creditors:amounts due within one year 6 1,957 Net current assets 50,210 Net assets 54,110 Represented by: Reserves Unrestricted funds 7 45,870 Restricted funds 8,240 Total reserves 54,110 2021 |
Note £ £ Fixed assets Tangible assets 5 3,900 Current assets Cash at bank and in hand 52,167 52,167 Creditors:amounts due within one year 6 1,957 Net current assets 50,210 Net assets 54,110 Represented by: Reserves Unrestricted funds 7 45,870 Restricted funds 8,240 Total reserves 54,110 2021 |
£ £ - 32,898 32,898 6,822 26,076 26,076 26,076 - 26,076 2020 |
£ £ - 32,898 32,898 6,822 26,076 26,076 26,076 - 26,076 2020 |
|---|---|---|---|---|
| 52,167 1,957 |
32,898 6,822 |
|||
| 54,110 | 26,076 | |||
| 45,870 8,240 |
26,076 - |
|||
| 54,110 | 26,076 |
For the year ended 31 March 2021, the company was entitled to exemption from audit under section 477 Companies Act 2006. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with Section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the year and of its surplus or deficit for the financial year in accordance with sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime with Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008).
Approved by the Council of Management and signed on its behalf.
Dr. Kieran Murphy - Chair Date :
6
CROSBY & DISTRICT SCOUT COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
1 Accounting policies
(a) Accounting convention
The financial statements are prepared under the historical cost convention, and are in accordance with Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005), with the Financial Reporting Standard 102 and with the Companies Act 2006.
- (b) Incoming resources
Income arising from operating activities
Income represents the funds received from donations and grants, together with monies received from assessments performed.
The Charity is not registered for Value Added Tax, and resources expended include attributable VAT which cannot be recovered.
Donations and grants
Income from donations and grants, including capital grants, is included in incoming resources when these are receivable.
Interest receivable
Interest is included when receivable by the charity.
(c) Expenditure
Expenditure reflects all amounts paid and accrued during the year. Resources expended are allocated to direct charitable expenditure and administration costs where the cost relates directly to that activity.
1 Accounting policies (continued)
- (f) Legal status of the charity
The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to £10.
| 2 Donations and grants Donations Grants |
Llansannan DHQ Total funds 2021 Total funds 2020 £ £ £ £ - - - 1,378 10,000 10,000 20,000 - |
|---|---|
| 10,000 10,000 20,000 1,378 |
7
CROSBY & DISTRICT SCOUT COUNCIL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| 3 | Income arising from operating activities - activities in furtherance of the charity's objects |
Llansannan | DHQ | Total funds 2021 |
Total funds 2020 |
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Crosby groups | - | - | - | 3,077 | |
| Non -Crosby Groups | - | - | - | 728 | |
| Non -Scouting Groups | - | - | - | 651 | |
| Land Rent | 78 | - | 78 | 75 | |
| for redirection to LRF | 1,105 | - | 1,105 | 10,156 | |
| Capitaition 2019 | - | 4,040 | 4,040 | 720 | |
| Capitation 2020 | - | 1,980 | 1,980 | 21,987 | |
| World Jamboree | - | - | - | 2,429 | |
| European Jamboree | - | 3,200 | 3,200 | 2,950 | |
| Explorers | - | - | - | 1,915 | |
| Rent | - | - | - | 900 | |
| 1,183 | 9,220 | 10,403 | 45,588 | ||
| 4 | Administration and management | Llansannan | DHQ | Total funds 2021 |
Total funds 2020 |
| £ | £ | £ | £ | ||
| Rent and rates | 652 | - | 652 | 1,145 | |
| Insurance | 2,500 | 2,499 | 4,999 | 4,984 | |
| Light and heat | 1,067 | 480 | 1,547 | 1,514 | |
| Repairs | - | 585 | 585 | 3,141 | |
| Telephone | 30 | - | 30 | - | |
| Licences + Online costs | - | 38 | 38 | 20 | |
| Bus hire | - | - | - | 270 | |
| Fire prevention | 153 | 72 | 225 | 210 | |
| District Badges & Neckers | - | 431 | 431 | 899 | |
| World Jamboree 2019 | - | - | - | 1,701 | |
| Redirections | 1,105 | - | 1,105 | 9,882 | |
| Gifts in recognition of service | 26 | - | 26 | - | |
| Covid Closure Refunds | 250 | - | 250 | - | |
| WSJ overpayment refunds | - | - | - | 848 | |
| District event | - | 266 | 266 | 696 | |
| Accounts audit | - | 75 | 75 | - | |
| Reporting accountant | 1,080 | - | 1,080 | 480 | |
| European Jamboree | - | 3,200 | 3,200 | 3,200 | |
| Training | - | - | - | 1,267 | |
| Donations | - | - | - | 4,019 | |
| capitation 2020 | - | - | - | 17,180 | |
| Explorers spending | - | - | - | 300 | |
| 6,863 | 7,646 | 14,509 | 51,756 |
8
CROSBY & DISTRICT SCOUT COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
| 5 | Tangible fixed assets | Land & property |
Total | |||
|---|---|---|---|---|---|---|
| Cost | ||||||
| At 1 April 2020 | - | - | ||||
| Additions | 3,900 | 3,900 | ||||
| Disposals | - | - | ||||
| At 31 March 2021 | 3,900 | 3,900 | ||||
| Depreciation | ||||||
| At 1 April 2020 | - | - | ||||
| Charge for the year | - | - | ||||
| Disposals | - | - | ||||
| At 31 March 2021 | - | - | ||||
| Net book value | ||||||
| At 31 March 2021 | 3,900 | 3,900 | ||||
| At 31 March 2020 | ||||||
| 6 | Creditors:amounts due within one year | 2021 | 2020 | |||
| £ | £ | |||||
| Accruals | 1,560 | 480 | ||||
| Other creditors | 397 | 6,342 | ||||
| 1,957 | 6,822 | |||||
| 7 | Movements in funds | At 1 April | Incoming resources |
Transfers between funds |
Outgoing resources At 31 March |
|
| £ | £ | £ | £ | |||
| Unrestricted fund | 26,076 | 30,403 | 3,900 | (14,509) | 45,870 | |
| Restricted fund - Eurojam | 3,200 | 3,200 | ||||
| Restricted fund - Co-operative (re training) | 4,400 | 4,400 | ||||
| Restricted fund - S Wake (re Explorers) | 640 | 640 | ||||
| Total unrestricted funds | 26,076 | 30,403 | 12,140 | (14,509) | 54,110 | |
| Total funds | 26,076 | 30,403 | 12,140 | (14,509) | 54,110 |
- 8 Contingent liabilities
There were no contingent liabilities at 31 March 2021.
9 Control of company
The company is controlled by its Council of Management.
9
CROSBY & DISTRICT SCOUT COUNCIL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| Incoming resources Income arising from operating activities - activities in furtherance of the charity's objects Crosby groups Non -Crosby Groups Non -Scouting Groups Land Rent for redirection to LRF Capitaition 2019 Capitation 2020 World Jamboree European Jamboree Explorers Donations Grants Rent Investment income Bank interest receivable Total incoming resources |
Llansannan DHQ Total funds 2021 Total funds 2020 £ £ £ - - - 3,077 - - - 728 - - - 651 78 - 78 75 1,105 - 1,105 10,156 - 4,040 4,040 720 - 1,980 1,980 21,987 - - - 2,429 - 3,200 3,200 2,950 - - - 1,915 - - - 1,378 10,000 10,000 20,000 - - - 900 |
|---|---|
| 11,183 19,220 30,403 46,966 |
|
| - - - 4 |
|
| 11,183 19,220 30,403 46,970 |
This schedule does not form part of the statutory accounts.
Appendix 1 - 1
CROSBY & DISTRICT SCOUT COUNCIL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| Resources expended Administration and management Rent and rates Insurance Light and heat Repairs Telephone Licences + Online costs Bus hire Fire prevention District Badges & Neckers World Jamboree 2019 Redirections Gifts in recognition of service Covid Closure Refunds WSJ overpayment refunds District event Accounts audit Reporting accountant European Jamboree Training Donations capitation 2020 Explorers spending Total resources expended Net income/(expenditure) for the year |
Llansannan DHQ Total funds 2021 Total funds 2020 £ £ £ 652 - 652 1,145 2,500 2,499 4,999 4,984 1,067 480 1,547 1,514 - 585 585 3,141 30 - 30 - - 38 38 20 - - - 270 153 72 225 210 - 431 431 899 - - - 1,701 1,105 - 1,105 9,882 26 - 26 - 250 - 250 - - - - 848 - 266 266 696 - 75 75 - 1,080 - 1,080 480 - 3,200 3,200 3,200 - - - 1,267 - - - 4,019 - - - 17,180 - - - 300 |
|---|---|
| 6,863 7,646 14,509 51,756 |
|
| 6,863 7,646 14,509 51,756 |
|
| 4,320 11,574 15,894 (4,786) |
This schedule does not form part of the statutory accounts.
Appendix 1 - 2