Crosby & District Scout Council 

Report to Trustees 2020 - 2021 

## **Successes in the district over the period** 

Numbers: As expected our young people numbers dropped from 412 to 196. Leader numbers stayed roughly the same. 

Grant funding applications: Even though we don’t pay business rates, we are able to apply for the £10,000 business relief grant for both Llansannan and DHQ. 

Online scouting: Thanks go to Louise and Lucy who have ran a series of Online Scouting activities which the whole District could access. Individual Groups also ran online Scouting for their own members. 

## **Challenges to scouting in the district over the period** 

Retention of members: We predict an increase in young members once lockdown has been lifted. 

Capitation charges: This year we are going to reduce the District part of the capitation to £3.50 

Loss of bookings at Llansannan: Due to lockdown restrictions we have had to suspend use of Llansannan, this came at a time when the building was making a profit due to an increase in numbers. We have set aside the £10,000 business rate grant for Llansannan to cover running costs and continued improvements. 

Loss of 19[th] and 1[st] Hightown: These groups have closed, while the closure of the 1[st] Hightown wasn’t a surprise due to Leader issues, the loss of the 19[th] was a surprise. The DC has spoken to the Leadership team and understands their reasons. 

## **Opportunities in the coming year** 

Accessing continuing Covid 19 funding as well grants from outside agencies. 

Post lockdown boost in membership: This is predicted as people will be eager to get back into Scouting once Lockdown is over. 

## **Potential risks in the coming year** 

Lockdown continuing: This is a possibility but Groups are well versed in running online Scouting, there could also be a blended process. 

Further reduction in capitation monies: Depending on whether or not there is another lockdown District capitation may have to be lowered again. 

Condition and utilisation of DHQ: A decision has to be made on the future off DHQ. The first step will be to get a full survey done of DHQ. This will highlight any major issues in the building. 



**Running Accounts at 31/03/21 Opening Balance 01/04/20 Accounts 31/03/21 Movement** Current Account - 10791237 £                            31,934.83 £                 51,604.18 £                              19,669.35 Deposit account - 30163961 £                                   32.96 £                       32.97 £                                       0.01 Deposit account - 50792004 £                                     0.83 £                         0.83 £                                           - CSMG Account - 60791954 £                                     0.20 £                         0.20[ £                                           -   ] **£                        31,968.82 £                51,638.18 £                         19,669.36** 

|**Llansannan**<br>Crosby groups<br>Non -Crosby Groups<br>Non -Scouting Groups<br>Land Rent<br>Grant<br>Overpayment refund<br>LRF redirection|**Income**<br>£                                         -<br>£                                         -<br>£                                         -<br>£                                   77.83<br>£                            10,000.00<br>£                                   86.20<br>£                              1,104.73<br>**£                        11,268.76**|**Llansannan**<br>Rates & Water<br>Light & Heat<br>Insurance<br>Covid Closure Refunds<br>Telephone<br>Fire Protection<br>Gifts in recognition of service<br>Redirections<br>Total|**Expenditure**<br>£                            631.69<br>£                         1,151.97<br>£                         2,500.00<br>£                            250.00<br>£                              30.03<br>£                            153.48<br>£                              25.99<br>£                         1,104.80<br>**5,847.96**<br>**Expenditure**<br>£                            480.00<br>£                         2,499.48<br>£                            265.90<br>£                            585.00<br>£                              37.99<br>£                              72.00<br>£                            430.00<br>£                              75.00<br>£                            504.50<br>£                                   -<br>£                                   -<br>**4,949.87**|
|---|---|---|---|
|Total||||
|||||
|**DHQ**<br>Capitation 2020<br>EuroJam refund<br>Explorers<br>Capitation 2021<br>Grants<br>Rent<br>**Total Income**|**Income**<br>£                              1,980.00<br>£                              3,200.00<br>£                                         -<br>£                              4,040.00<br>£                            10,000.00<br>£                                         -<br>**£                        19,220.00**|**DHQ**<br>Light + Heating<br>Insurance<br>District Event<br>Maintenance & Repair<br>Licences + online costs<br>Fire prevention<br>District Badges & Neckers<br>Accounts audit<br>Explorers spending||
|||Training<br>capitation 2021||
|||**Total Expenditure**||




**----- Start of picture text -----**<br>
Breakdown<br> £            31,968.82  19/20 Closing Balance<br> £                 5,847.96  Llan Out<br> £               11,268.76  Llan in<br> £               19,220.00  Dist In<br> £                 4,949.87  Dist Out<br> £                        0.01  Interest<br> £                    397.00  pot 1 Explorers<br> £                 3,200.00  pot 2 EJ Refund (R-F)<br> £                 4,400.40  pot  3 R-F  Grants<br> £                    640.00  Steve Wake Discretionary<br>43,662.36 Cash Assets<br>Pot 1 Explorers<br>Opening balance  £                                 797.00<br>Income<br>Expenditure  £                                 400.00<br>Balance  £                            397.00<br>Pot 2   EuroJam refund (r-fenced)<br>Opening balance  £                                    -<br>Income  £                         3,200.00<br>Expenditure<br>Balance  £                         3,200.00<br>Pot 3 Grants (ring-fenced)<br>Opening Balance  £                              4,400.40<br>Income<br>Expenditure<br>Balance  £                         4,400.40<br>**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
Pot 4 European Jamboree (reconciled)<br>Opening balance  £                        -<br>Income  £                        -<br>Expenditure  £                        -<br>balance  £                        -<br>Pot 5 Steve Wake Discretionary<br>Opening balance  £                640.00<br>Income<br>Expenditure<br>Balance  £                640.00<br>**----- End of picture text -----**<br>




|**DHQ Income 2020-2021**<br>**Date Payed In**<br>01/04/2020<br>£<br>12/05/2020<br>£<br>23/11/2020<br>£<br>17/03/2021<br>£<br>24/03/2021<br>£<br>29/03/2021<br>£<br>31/03/2021<br>£<br>**Total Income**<br>**£**<br>Capitation 2020<br>£<br>EuroJam refund<br>£<br>Explorers<br>Capitation 2021<br>£<br>Grants<br>£<br>Rent<br>**Total Income**<br>**£**|**DHQ Income 2020-2021**<br>**Date Payed In**<br>01/04/2020<br>£<br>12/05/2020<br>£<br>23/11/2020<br>£<br>17/03/2021<br>£<br>24/03/2021<br>£<br>29/03/2021<br>£<br>31/03/2021<br>£<br>**Total Income**<br>**£**<br>Capitation 2020<br>£<br>EuroJam refund<br>£<br>Explorers<br>Capitation 2021<br>£<br>Grants<br>£<br>Rent<br>**Total Income**<br>**£**|**Amount**<br>**Reason**<br>1,980.00 Capitation 2020<br>10,000.00 SBG Covid support<br>2,000.00 EuroJam Refund<br>1,200.00 EuroJam Refund<br>2,000.00 2021 capitation<br>540.00 2021 capitation<br>1,500.00 2021 capitation<br>**19,220.00**<br>1,980.00<br>3,200.00<br>4,040.00<br>10,000.00<br>**19,220.00**|**Reason**|
|---|---|---|---|
|<br>**Date Payed In**<br>01/04/2020<br>12/05/2020<br>23/11/2020<br>17/03/2021<br>24/03/2021<br>29/03/2021<br>31/03/2021<br>**Total Income**<br>Capitation 2020<br>EuroJam refund<br>Explorers<br>Capitation 2021<br>Grants<br>Rent<br>**Total Income**||||
||**£**|||
||£<br>£<br>£<br>£|||
||**£**|||





|**From**<br>19th Crosby<br>Sefton Council<br>Merseyside County Scouts<br>Merseyside County Scouts<br>5th Crosby<br>2nd Crosby<br>8th Crosby|**Stub number**<br>100434<br>BGC<br>BGC<br>direct to pot 2<br>BGC<br>direct to pot 2<br>100435<br>Transfer<br>100436|
|---|---|





|**DHQ Expendit**|**ure 2020-21**<br>**AMOUNT**<br>**DESCRIPTION**<br>**Paid To**<br>**Cheque number**<br>£                 40.00 Electricity 00205068015<br>Scottish Power<br>DDR<br>£                 40.00 Electricity 00205068015<br>Scottish Power<br>DDR<br>£               430.00 badges<br>Tolley Badges<br>102171<br>£                 40.00 Electricity 00205068015<br>Scottish Power<br>DDR<br>£               504.50 Email system & climbing equip.<br>Steve Wake<br>12170<br>£                 40.00 Electricity 00205068015<br>Scottish Power<br>DDR<br>£                 17.99 Web page hosting<br>Rob Gorst<br>102172<br>£               200.00 Lockdown activity prizes<br>Rob Gorst<br>102173<br>£                 40.00 Electricity 00205068015<br>Scottish Power<br>DDR<br>£               585.00 HQ Repairs<br>Laurel Maintenance<br>102177<br>£                 40.00 Electricity 00205068015<br>Scottish Power<br>DDR<br>£            2,499.48 Insurance<br>Marsh Commercial<br>102181<br>£                 20.00 Small lottery licence<br>Sefton Council<br>102178<br>£              72.00Fire extinguisher service<br>Sefton Fire Protection<br>102179<br>£              40.00Electricity 00205068015<br>Scottish Power<br>DDR<br>£              40.00Electricity 00205068015<br>Scottish Power<br>DDR<br>£              60.00Remembrance wreaths<br>Royal British Legion<br>102184<br>£              75.00Accounts audit 2018-19<br>Sefton CVS<br>102183<br>£              40.00Electricity 00205068015<br>Scottish Power<br>DDR<br>£              40.00Electricity 00205068015<br>Scottish Power<br>DDR<br>£              40.00Electricity 00205068015<br>Scottish Power<br>DDR<br>£              40.00Electricity 00205068015<br>Scottish Power<br>DDR<br>£                5.90Wreath Postage<br>S. Woods<br>106187<br>**£         4,949.87**<br>£               480.00 Light + Heating<br>£            2,499.48 Insurance<br>£               265.90 District Event<br>£               585.00 Maintenance & Repair<br>£                 37.99 Licences + online costs<br>£                 72.00 Fire prevention<br>£               430.00 District Badges & Neckers<br>£                 75.00 Accounts audit<br>£               504.50 Explorers spending<br>**£         4,949.87 Total Expeniture**|
|---|---|
|<br>**Date**<br>01/04/2020<br>05/01/2020<br>05/12/2020<br>06/01/2020<br>06/23/2020<br>07/01/2020<br>07/09/2020<br>07/09/2020<br>08/03/2020<br>08/06/2020<br>09/02/2020<br>09/28/2020<br>29/09/2020<br>09/29/2020<br>10/01/2020<br>11/02/2020<br>11/06/2020<br>11/09/2020<br>12/01/2020<br>01/04/2021<br>02/01/2021<br>03/01/2021<br>03/26/2021||
|**Expenditure**||





|**Llansannan Income**|**2020-2021**||||
|---|---|---|---|---|
|**Date**|**Amount**|**Reason**|**From**|**Stub number**|
|12/06/2020<br>|£      10,000.00 SBG covid|support|Conwy CC|BCG|
|22/07/2020<br>|£        1,104.73 Calor Gas crowdfunder||Calor Gas Rural Fund|Counter Credit|
|11/09/2020<br>|£             86.20 Balance at closure||Scottish Power|BGC|
|24/03/2021<br>|£             77.83  Land rent||Scottish Power|100435|



## **Total Income £    11,268.76** 

Income by Category 

Crosby groups Non -Crosby Groups Non -Scouting Groups £             77.83 Land Rent £      10,000.00 Grants £             86.20 refunds £        1,104.73 for redirection to LRF **Total £    11,268.76** 



|**Llansannan Expenditure 2020-21**<br>**Date**<br>**Amount**<br>**Reason**<br>**Paid To**<br>17/04/2020<br>£                  112.00 Electricity  135755012<br>Scottish Power<br>28/04/2020<br>£                    20.63 Rates / Services<br>Conwy CBC<br>18/05/2020<br>£                  112.00 Electricity  135755012<br>Scottish Power<br>28/05/2020<br>£                    30.50 Rates / Services<br>Conwy CBC<br>28/05/2020<br>£                    20.00 Rates / Services<br>Conwy CBC<br>17/06/2020<br>£                  112.00 Electricity  135755012<br>Scottish Power<br>29/06/2020<br>£                    20.00 Rates / Services<br>Conwy CBC<br>17/07/2020<br>£                  165.00 Electricity  135755012<br>Scottish Power<br>28/07/2020<br>£                    20.00 Rates / Services<br>Conwy CBC<br>31/07/2020<br>£               1,104.80 Redirection of crowdfunding<br>Llansannan Restoration Fund<br>06/08/2020<br>£                  150.00 Llansannan Refund<br>Jay McGuire<br>17/08/2020<br>£                  112.00 Electricity 135755012<br>Scottish Power<br>17/08/2020<br>£                    52.83 Rates / Services<br>Welsh Water<br>25/08/2020<br>£                  100.00 Llansannan Refund<br>North Colchester Scouts<br>28/08/2020<br>£                    20.00 Rates / Services<br>Conwy CBC<br>22/09/2020<br>£                    25.99 Gift for looking after Hut<br>Steve Woods<br>28/09/2020<br>£               2,500.00 Insurance<br>Marsh Commercial<br>28/09/2020<br>£                    20.00 Rates / Services<br>Conwy CBC<br>09/29/2020<br>£               153.48Fire extinguisher service<br>Sefton Fire Protection<br>01/10/2020<br>£                      1.82 Electricity  135755012<br>Account reconciled<br>10/23/2020<br>£                 14.55telephone landline<br>BT Group<br>30/11/2020<br>£                    38.50 Rates / Services<br>Conwy CBC<br>30/11/2020<br>£                    20.00 Rates / Services<br>Conwy CBC<br>07/12/2020<br>£                  236.15 Electricity<br>Southern Electric<br>29/12/2020<br>£                    20.00 Rates / Services<br>Conwy CBC<br>29/12/2020<br>£                    39.00 Rates / Services<br>Conwy CBC<br>25/01/2021<br>£                    15.48 telephone landline<br>BT Group<br>28/01/2021<br>£                    20.00 Rates / Services<br>Conwy CBC<br>28/01/2021<br>£                    39.00 Rates / Services<br>Conwy CBC<br>23/02/2021<br>£                  173.23 Rates / Services<br>Welsh Water<br>01/03/2021<br>£                    39.00 Rates / Services<br>Conwy CBC<br>01/03/2021<br>£                  301.00 Electricity<br>Southern Electric<br>29/03/2021<br>£                    39.00 Rates / Services<br>Conwy CBC|**Cheque Number**<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>102176<br>0.07 over<br>102175<br>DDR<br>DDR<br>102174<br>DDR<br>102182<br>102181<br>DDR<br>102180<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR<br>DDR|
|---|---|
|<br>**Date**<br>17/04/2020<br>£<br>28/04/2020<br>£<br>18/05/2020<br>£<br>28/05/2020<br>£<br>28/05/2020<br>£<br>17/06/2020<br>£<br>29/06/2020<br>£<br>17/07/2020<br>£<br>28/07/2020<br>£<br>31/07/2020<br>£<br>06/08/2020<br>£<br>17/08/2020<br>£<br>17/08/2020<br>£<br>25/08/2020<br>£<br>28/08/2020<br>£<br>22/09/2020<br>£<br>28/09/2020<br>£<br>28/09/2020<br>£<br>09/29/2020<br>£<br>01/10/2020<br>£<br>10/23/2020<br>£<br>30/11/2020<br>£<br>30/11/2020<br>£<br>07/12/2020<br>£<br>29/12/2020<br>£<br>29/12/2020<br>£<br>25/01/2021<br>£<br>28/01/2021<br>£<br>28/01/2021<br>£<br>23/02/2021<br>£<br>01/03/2021<br>£<br>01/03/2021<br>£<br>29/03/2021<br>£||



**Total  £            5,847.96** 

## **Expenditure YTD** 

£                  631.69 Rates & Water £               1,151.97 Light & Heat £               2,500.00 Insurance £                  250.00 Covid Closure Refunds £                    30.03 Telephone £                  153.48 Fire Protection £                    25.99 Gifts in recognition of service £               1,104.80 Redirections **£            5,847.96 Total Outgoings** 



## **Capitation 2020** 


**----- Start of picture text -----**<br>
Unit Members Young Leaders Total<br>1st Hightown 23 23<br>2nd 42 2 44<br>4th 40 8 48<br>5th 75 9 84<br>8th 39 39<br>10th 51 3 54<br>12th 44 44<br>14th  32 32<br>19th 33 33<br>30th  7 7<br>Explorers 15 15<br>TOTAL 401 22 423<br>**----- End of picture text -----**<br>


*approved by county **approved by district 

**Fees collect Invoice tota** New group d New group d **Payment to** UK HQ County Insurance **Money to D** 



|**Amount Due**<br>£              1,380.00<br>£              2,640.00<br>£              2,880.00<br>£              5,040.00<br>£              2,340.00<br>£              3,240.00<br>£              2,640.00<br>£              1,920.00<br>£              1,980.00<br>£                 420.00<br>£                 900.00<br>**£         25,380.00**|**Received**<br>£           1,380.00<br>£        2,640.00<br>£        2,880.00<br>£        5,040.00<br>£        2,340.00<br>£        3,240.00<br>£        2,640.00<br>£        1,827.00<br>£        1,980.00<br>£           900.00<br>**£    24,867.00**|**Shortfall**<br>£                  -<br>£                  -<br>£                  -<br>£                  -<br>£                  -<br>£                  -<br>£                  -<br>£            93.00<br>£                  -<br>£          420.00<br>£                  -<br>**£       513.00**|**stub no**<br>BGC<br>100433/BGC<br>BGC<br>100430<br>100433<br>BGC<br>BGC<br>100432<br>100434<br>100431|
|---|---|---|---|
|**ted**|**£    25,380.00**|||
|**al**|**£    17,218.50**|||
|iscount (14th)*|£             39.00||**Cheque no**|
|iscount (14th)**|£             54.00|||
|**o County**|**£    17,179.50**||102169|
||£      11,742.00|||
||£        5,356.00|||
||£           120.50|||
|**District**|**£      8,200.50**|||





423

## **Capitation 2021** 


**----- Start of picture text -----**<br>
Unit Members Young Leaders Total Amount Due  Received  Shortfall<br>Explorers 8 8  £             400.00   £               400.00<br>2nd* 22 22  £          1,100.00  £             921.25   £           178.75<br>4th 16 16  £             800.00  £             800.00<br>5th 35 35  £          1,750.00  £          2,000.00<br>8th 30 30  £          1,500.00  £          1,500.00<br>10th 30 30  £          1,500.00   £        1,500.00<br>12th 30 30  £          1,500.00   £        1,500.00<br>14th  23 23  £          1,150.00   £        1,150.00<br>19th 0 0  £                    -     £                  -<br>30th  2 2  £             100.00   £           100.00<br>1st Hightown 0 0  £                    -     £                  -<br>TOTAL 196 0 196  £       9,800.00  £       5,621.25   £     4,428.75<br>**----- End of picture text -----**<br>


* District cheque 102185 uncashed to make up shortfall 

|**Payment to County**|**£       9,016.00**|
|---|---|
|UK HQ|£          7,056.00|
|County|£          1,960.00|
|Insurance|£                    -|
|**Money to District**|**-£       3,394.75**|





## **stub no** 

pot 1 counter credit counter credit after 31/03 100435 Plus 5 explorers 100436 

**Cheque no** 102186 

540 381.25 921.25 



## **Pot 1 Explorers 2019-2020** 

- £                   797.00 Opening Balance 

- £                           -   income 

- £                   400.00 expenditure 

- **£                397.00 current balance** 

**Income** 

**Date** 

## **Amount** 

## **Reason** 

**From** 

**Total £                           -** 

## **Expenditure** 

**Expenditure Amount Reason** 03/31/2021 £                       400.00 capitation 

**Total** 

**£                   400.00** 

**Payee** 

Merseyside scouts 



Stub number
cheque no
102186

## Pot 2  European Jamboree Refund 

Ringfenced for 

Zac Seddon-Cowell Charlie Cunnane Oliver Griffiths Rosie Robinson 

## **Income** 

|**Date Payed In**<br>23/11/2020<br>£<br>17/03/2021<br>£<br>Total<br>£<br>Expenditure<br>£<br>Balance<br>£|**Amount**<br>**Reason**<br>2,000.00 EuroJam Refund<br>1,200.00 EuroJam Refund<br>3,200.00<br>-<br>3,200.00|**Reason**|
|---|---|---|





## **From** 

Merseyside County Scouts Merseyside County Scouts 

## **Stub number** 

BGC BGC 



## **Pot 3 Grants Ring Fenced** 

|**Existing Grants**<br>**Co-op**|£|**Award**<br>5,715.40|**Ring frnced for**<br>Training<br>£|**18-19 Spending**<br>48.00|**18-19 Spending**<br>48.00|£|**19-20 spending**<br>1,267.00|
|---|---|---|---|---|---|---|---|
|||||<br>||||
|**Total income**||5,715.40||||||
||£|||||Total Balance||
|**Income 2020-21**<br>**Expenditure 2020-21**|**Ammount**||**Ring frnced for**<br>**grant accessed**||**Paid to**|**cheque No**||



**Total** £                            - 




**----- Start of picture text -----**<br>
20-21 Spending Balance<br> £             4,400.40<br> £             4,400.40<br>**----- End of picture text -----**<br>


**Date** 



## **European Jamboree 2020** 

|Opening balance<br>Money in<br>Money out<br>Current balance<br>**Income**<br>**Date**|£                    -<br>**Key**<br>£        6,800.00<br>2018-19<br>£        3,600.00<br>2019-20<br>£        3,200.00**direct to pot 2**<br>2020-21<br>**Amount**<br>**From**<br>**Candidate**<br>**Stub Number**<br>£              400.00 Crosby & Distrct Scout Council<br>All (4)<br>transfer to pot 4<br>£              100.00 Crosby & Distrct Scout Council<br>E. Kitterick (missed payment)<br>transfer to pot 4<br>£              150.00 O. Grifths<br>O. Grifths<br>BGC<br>£              100.00 J. Cunnane<br>C. Cunnane<br>BGC<br>£              150.00 J. Cunnane<br>C. Cunnane<br>BGC<br>£              250.00 S. Cowell<br>Z. Seddon-Cowell<br>BGC<br>All<br>£ 100.00<br>£              100.00 O. Grifths<br>O. Grifths<br>BGC<br>£              150.00 Crosby & Distrct Scout Council<br>E. Kitterick (missed payment)<br>transfer to pot 4<br>£              150.00 J. Cunnane<br>C. Cunnane<br>BGC<br>£              150.00 O. Grifths<br>O. Grifths<br>BGC<br>£              150.00 S. Cowell<br>Z. Seddon-Cowell<br>BGC<br>£              300.00 J. Robinson<br>R. Robinson<br>BGC<br>£              100.00 2nd Crosby<br>O.Grifths<br>BGC<br>£                50.00 J. Grifths<br>O. Grifths<br>BGC<br>£              150.00 S. Cowell<br>Z. Seddon-Cowell<br>BGC<br>£              150.00 J. Cunnane<br>C. Cunnane<br>BGC<br>£              100.00 J. Cunnane<br>C. Cunnane<br>BGC<br>£              100.00 LRF Burns Night donation<br>C. Cunnane<br>100427<br>£              100.00 LRF Burns Night donation<br>Z. Seddon-Cowell<br>100427<br>£              100.00 LRF Burns Night donation<br>O. Grifths<br>100427<br>£                50.00 LRF Burns Night donation<br>R. Robinson<br>100427<br>£                50.00 J. Robinson<br>R. Robinson<br>BGC<br>£              150.00 J. Grifths<br>O. Grifths<br>BGC<br>£                50.00 J. Cunnane<br>C. Cunnane<br>BGC<br>£              150.00 J. Robinson<br>R. Robinson<br>BGC<br>£              150.00 S. Cowell<br>Z. Seddon-Cowell<br>BGC<br>£           2,000.00 EuroJam Refund<br>Merseyside County Scouts<br>BGC**direct to pot 2**<br>£           1,200.00 EuroJam Refund<br>Merseyside County Scouts<br>BGC**direct to pot 2**<br>**£        6,800.00**|
|---|---|
|03/27/2019||
|05/15/2019<br>16/05/2019<br>06/25/2019<br>06/25/2019<br>07/01/2019<br>07/10/2019<br>07/30/2019<br>09/09/2019<br>09/09/2019<br>09/17/2019<br>11/14/2019<br>15/11/2019<br>18/11/2019<br>11/21/2019<br>11/21/2019<br>07/01/2020<br>21/01/2020<br>21/01/2020<br>21/01/2020<br>21/01/2020<br>01/22/2020<br>02/26/2020<br>02/26/2020<br>02/28/2020<br>03/10/2020||
|11/23/2020<br>03/17/2021||
|**Total**||



|**Expenditure**<br>Date|Amount<br>Payee<br>Candidate<br>Cheque Number|
|---|---|
|03/27/2019|<br>£              400.00 Merseyside Scout Council<br>All (4)<br>102125|
|05/15/2019<br>07/30/2019<br>09/24/2019<br>11/01/2019<br>02/01/2020<br>03/08/2020|£              400.00 Merseyside Scout Council<br>All (4)<br>102133<br>£              600.00 Merseyside Scout Council<br>All (4)<br>102143<br>£              600.00 Merseyside Scout Council<br>All (4)<br>102154<br>£              600.00 Merseyside Scout Council<br>All (4)<br>102157<br>£              400.00 Merseyside Scout Council<br>All (4)<br>102164<br>£              600.00 Merseyside Scout Council<br>All (4)<br>102168|
|05/01/2020|£              396.00 Merseyside Scout Council<br>All (4)<br>cancelled|
|**Total due**<br>**By Candidate**<br>Zac Seddon-Cowell<br>Charlie Cunnane<br>Oliver Grifths<br>Rosie Robinson<br>**Total**|**£        3,996.00**<br>**Money recieved**<br>**Money paid on**<br>**balance**<br>£              900.00  £                                         900.00  £                                                     -<br>£              900.00  £                                         900.00  £                                                     -<br>£              900.00  £                                         900.00  £                                                     -<br>£              650.00  £                                         900.00 -£                                             250.00<br>**£        3,350.00  £                                  3,600.00 -£                                        250.00**|



01/10/19 - E. Kitterick withdrawn, R. Robinson instated. Missed payments met by District (£250.00) 



## **Pot 5 - Steve Wake Discretionary Spending** 

**Opening Balance** £           640.00 **2020-21 Income** 

Total £                  - **Expenditure** Total £                  - 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

**Registered Charity No 521549** 

**REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **CONTENTS** 

## _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

||**Page**|
|---|---|
|Charity information|1|
|Annual report of the Committee of Management|2-3|
|Independent Examiner's Report to the Members|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the financial statements|7-9|
|**The following schedule does not form part of the statutory accounts**||
|Detailed statement of financial activities|Appendix 1 - 2|





## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **CHARITY INFORMATION** _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

|Charity Number<br>Chair<br>Secretory<br>Treasurer<br>Trustees<br>Principal Office<br>Website<br>Bankers<br>Accountants and advisors<br>Reporting accountant|521549<br>Dr. Kieran Murphy<br>Mrs. Jean Jones<br>William McCauley<br>Anthony Hill<br>Petra Jane McCauley<br>Steven Andrew Wake<br>9 Picton Road<br>Waterloo<br>Liverepool<br>L22 8QH<br>www.scouts.org.uk<br>Barclays Bank<br>Leicester<br>LE87 2BB<br>McKenzie Philips<br>Tax Accountants<br>22 Coronation Road<br>Crosby<br>Liverpool<br>L23 5RQ<br>A P Bradshaw FFA FFTA<br>22 Coronation Road<br>Crosby<br>Liverpool<br>L23 5RQ|
|---|---|



1 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

**ANNUAL REPORT OF THE COUNCIL OF MANAGEMENT** _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

## **Principal activities of the Charity** 

The purpose of scouting is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international  communities. 

## **Successes in the district over the period** 

Numbers : As expected our young people numbers dropped from 412 to 196. Leader numbers stayed roughly the same. 

Grant funding applications : Even though we don't pay business rates, we are able to apply for the £10,000 business relief grant for both Llansannan and DHQ. 

Online scouting : Thanks go to Louise and Lucy who have ran a series of Online Scouting activities which the whole District could access. Individual Groups also ran online Scouting for their own members. 

## **Challenges to scouting in the district over the period** 

Retention of members : We predict and increase in young members once lockdown has been lifted. 

Capitation charges : This year we are going to reduce the District part of the capitation to £3.50 

Loss of bookings at Llansannan : Due to lockdown restrictions we have had to suspend use of Llansannan, this came at a time when the building was making a profit due to an increase in numbers. We have set aside the £10,000 business rate grant for Llansannan to cover running costs and continued improvements. 

Loss of 19th and 1st Hightown : These groups have closed, while the closure of the 1st Hightown wasn't a surprise due to Leader issues, the loss of the 19th was a surprise. The DC has spoken to the Leadership team and understands their reasons. 

## **Opportunities in the coming year** 

Accessing continuing Covid 19 funding as well grant from outside agencies. 

Post lockdown boost in membership : This is predicted as people will be eager to get back into Scouting once Lockdown is over. 

## **Potential risks in the coming year** 

Lockdown continuing : This is a possibility but Groups are well versed in running online Scouting, there could also be a blended process. 

2 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **ANNUAL REPORT OF THE COUNCIL OF MANAGEMENT** 

_**FOR THE YEAR ENDED 31 MARCH 2021**_ 

Further reduction in capitation monies : Depending on whether or not there is another lockdown District capitation may have to be lowered again. 

Condition and utilisation of DHQ : A decision has to be made on the future off DHQ. The first step will be to get a full survey done of DHQ. This will highlight any major issues in the building. 

## **Financial position** 

During the period under review, the Council of Management consider that the performance of the charity was satisfactory. The statement of financial activities shows am overall surplus for the year of £15,894 ( 2020 - £4,786 deficit). 

Note 7 to the Balance Sheet indicates a surplus of reserves, unrestricted as to purpose, amounting to £54,110 (2020 - £26,077). 

**Dr Kieron Murphy** Chair 

3 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS ON THE UNAUDITED ACCOUNTS OF CROSBY & DISTRICT COUNCIL** 

I report on the accounts of the company for the year end 31 March 2021, which are set out on pages 5 to 9. 

## **Respective responsibilities of trustees and examiner** 

The trustees, who are also the directors of Crosby & District Scout Council for the purpose of company law are responsible for the preparation of the accounts.  The trustees consider that an audit is not required for this year under section 43 (2) of the Charities Act 1993 or under regulation 10 (1) (a) to (c) of The Charities Accounts Regulations 2006 and that an independent examination is needed.  The chairty is required by company law to prepare accrued accounts and I am qualified to undertake the examination by being qualified member of (The Institute of Financial Accountants). 

Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to: 

- (a) examine the accounts (under section 43 (3) (a) of the 1993 Act) and section 44 (1) (c) of the Charities and Trustee Investment Act 2005. 

- (b) follow the procedures laid down in the general directions given by the Chairty Commission (under section 43 (7) (b) of the 1993 Act); and 

- (c) to state whether particular matters have come to my attention. 

## **Basis of independent examiner's report** 

My examination was carried out in accordance with the general directions given by the Charity Commission and is in accordance with Regulation 11 of the 2006 Accounts Regulations.  An examination includes a review of the accounting records kept by the chairty and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations for you as trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. 

## **Independent examiner's statement** 

In connection with my examination, no matter has come to my attention: 

- 1 which gives me reasonable cause to believe that in any material respect the requirements: 

- (a) to keep accounting records in accordance with section 386 of the Companies Act 2006 and section 44 (1) (a) of the 2005 Act; and 

- (b) to prepare accounts which accord with the accounting records. 

- (c) comply with the accounting requirements of the Companies Act 2006, section 44 (1) (b) of the 2005 Act and regulation 8 of the 2006 Accounts Regulations; and 

- (d) which are consistent with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or 

- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

## **A P Bradshaw FFA FFTA** 

Reporting Accountant 

22 Coronation Road Crosby Liverpool L23 5RQ 

**Date :** 

4 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

## **including income and expenditure account** _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

|**Note **<br>**Income and expenditure**<br>**Incoming resources**<br>Donations and grants<br>2<br>Income arising from operating activities<br>3<br>Investment income<br>**Total incoming resources**<br>**Other expenditure**<br>Administration and management<br>4<br>**Total outgoing resources**<br>**Net income/(expenditure) for the year**|**Llansannan**<br>**DHQ**<br>**Total funds**<br>**2021**<br>**Total funds**<br>**2020**<br>**£**<br>**£**<br>**£**<br>**£**<br>10,000<br>10,000<br>20,000<br>-<br>1,183<br>9,220<br>10,403<br>46,966<br>-<br>-<br>4|
|---|---|
||11,183<br>19,220<br>30,403<br>46,970|
||6,863<br>7,646<br>14,509<br>51,756|
||6,863<br>7,646<br>14,509<br>51,756|
||4,320<br>11,574<br>15,894<br>(4,786)|



5 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **BALANCE SHEET** 

## _**AT 31 MARCH 2021**_ 

|**Note**<br>**£**<br>**£**<br>**Fixed assets**<br>Tangible assets<br>5<br>3,900<br>**Current assets**<br>Cash at bank and in hand<br>52,167<br>52,167<br>**Creditors:**amounts due within one year<br>6<br>1,957<br>**Net current assets**<br>50,210<br>**Net assets**<br>54,110<br>_Represented by:_<br>**Reserves**<br>Unrestricted funds<br>7<br>45,870<br>Restricted funds<br>8,240<br>**Total reserves**<br>54,110<br>**2021**|**Note**<br>**£**<br>**£**<br>**Fixed assets**<br>Tangible assets<br>5<br>3,900<br>**Current assets**<br>Cash at bank and in hand<br>52,167<br>52,167<br>**Creditors:**amounts due within one year<br>6<br>1,957<br>**Net current assets**<br>50,210<br>**Net assets**<br>54,110<br>_Represented by:_<br>**Reserves**<br>Unrestricted funds<br>7<br>45,870<br>Restricted funds<br>8,240<br>**Total reserves**<br>54,110<br>**2021**|**Note**<br>**£**<br>**£**<br>**Fixed assets**<br>Tangible assets<br>5<br>3,900<br>**Current assets**<br>Cash at bank and in hand<br>52,167<br>52,167<br>**Creditors:**amounts due within one year<br>6<br>1,957<br>**Net current assets**<br>50,210<br>**Net assets**<br>54,110<br>_Represented by:_<br>**Reserves**<br>Unrestricted funds<br>7<br>45,870<br>Restricted funds<br>8,240<br>**Total reserves**<br>54,110<br>**2021**|**£**<br>**£**<br>-<br>32,898<br>32,898<br>6,822<br>26,076<br>26,076<br>26,076<br>-<br>26,076<br>**2020**|**£**<br>**£**<br>-<br>32,898<br>32,898<br>6,822<br>26,076<br>26,076<br>26,076<br>-<br>26,076<br>**2020**|
|---|---|---|---|---|
||52,167<br>1,957||32,898<br>6,822||
||||||
|||54,110||26,076|
|||45,870<br>8,240||26,076<br>-|
|||54,110||26,076|



For the year ended 31 March 2021, the company was entitled to exemption from audit under section 477 Companies Act 2006.  No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006. 

The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with Section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the year and of its surplus or deficit for the financial year in accordance with sections 394 and  395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company. 

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime with Part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Smaller Entities (effective April 2008). 

## **Approved by the Council of Management and signed on its behalf.** 

**Dr. Kieran Murphy - Chair Date :** 

6 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **NOTES TO THE FINANCIAL STATEMENTS** 

## _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

## 1 **Accounting policies** 

## (a) **Accounting convention** 

The financial statements are prepared under the historical cost convention, and are in accordance with Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2005), with the Financial Reporting Standard 102 and with the Companies Act 2006. 

- (b) **Incoming resources** 

## _**Income arising from operating activities**_ 

Income represents the funds received from donations and grants, together with monies received from assessments performed. 

The Charity is not registered for Value Added Tax, and resources expended include attributable VAT which cannot be recovered. 

## _**Donations and grants**_ 

Income from donations and grants, including capital grants, is included in incoming resources when these are receivable. 

## _**Interest receivable**_ 

Interest is included when receivable by the charity. 

## (c) **Expenditure** 

Expenditure reflects all amounts paid and accrued during the year.  Resources expended are allocated to direct charitable expenditure and administration costs where the cost relates directly to that activity. 

## 1 **Accounting policies (continued)** 

- (f) **Legal status of the charity** 

The charity is a company limited by guarantee and has no share capital.  The liability of each member in the event of winding-up is limited to £10. 

|2<br>**Donations and grants**<br>Donations<br>Grants|**Llansannan**<br>**DHQ**<br>**Total funds**<br>**2021**<br>**Total funds**<br>**2020**<br>**£**<br>**£**<br>**£**<br>**£**<br>-<br>-<br>-<br>1,378<br>10,000<br>10,000<br>20,000<br>-|
|---|---|
||10,000<br>10,000<br>20,000<br>1,378|



7 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

|3|**Income arising from operating activities - activities**<br>**in furtherance of the charity's objects**|**Llansannan**|**DHQ**|**Total funds**<br>**2021**|**Total funds**<br>**2020**|
|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|
||Crosby groups|-|-|-|3,077|
||Non -Crosby Groups|-|-|-|728|
||Non -Scouting Groups|-|-|-|651|
||Land Rent|78|-|78|75|
||for redirection to LRF|1,105|-|1,105|10,156|
||Capitaition 2019|-|4,040|4,040|720|
||Capitation 2020|-|1,980|1,980|21,987|
||World Jamboree|-|-|-|2,429|
||European Jamboree|-|3,200|3,200|2,950|
||Explorers|-|-|-|1,915|
||Rent|-|-|-|900|
|||1,183|9,220|10,403|45,588|
|4|**Administration and management**|**Llansannan**|**DHQ**|**Total funds**<br>**2021**|**Total funds**<br>**2020**|
|||**£**|**£**|**£**|**£**|
||Rent and rates|652|-|652|1,145|
||Insurance|2,500|2,499|4,999|4,984|
||Light and heat|1,067|480|1,547|1,514|
||Repairs|-|585|585|3,141|
||Telephone|30|-|30|-|
||Licences + Online costs|-|38|38|20|
||Bus hire|-|-|-|270|
||Fire prevention|153|72|225|210|
||District Badges & Neckers|-|431|431|899|
||World Jamboree 2019|-|-|-|1,701|
||Redirections|1,105|-|1,105|9,882|
||Gifts in recognition of service|26|-|26|-|
||Covid Closure Refunds|250|-|250|-|
||WSJ overpayment refunds|-|-|-|848|
||District event|-|266|266|696|
||Accounts audit|-|75|75|-|
||Reporting accountant|1,080|-|1,080|480|
||European Jamboree|-|3,200|3,200|3,200|
||Training|-|-|-|1,267|
||Donations|-|-|-|4,019|
||capitation 2020|-|-|-|17,180|
||Explorers spending|-|-|-|300|
|||6,863|7,646|14,509|51,756|



8 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **NOTES TO THE FINANCIAL STATEMENTS** 

## _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

|5|**Tangible fixed assets**||||**Land &**<br>**property**|**Total**|
|---|---|---|---|---|---|---|
||**Cost**||||||
||At 1 April 2020||||-|-|
||Additions||||3,900|3,900|
||Disposals||||-|-|
||At 31 March 2021||||3,900|3,900|
||**Depreciation**||||||
||At 1 April 2020||||-|-|
||Charge for the year||||-|-|
||Disposals||||-|-|
||At 31 March 2021||||-|-|
||**Net book value**||||||
||At 31 March 2021||||3,900|3,900|
||At 31 March 2020||||||
|6|**Creditors:**amounts due within one year||||**2021**|**2020**|
||||||**£**|**£**|
||Accruals||||1,560|480|
||Other creditors||||397|6,342|
||||||1,957|6,822|
|7|**Movements in funds**|**At 1 April**|**Incoming**<br>**resources**|**Transfers**<br>**between**<br>**funds**|**Outgoing**<br>**resources At 31 March**||
|||**£**|**£**||**£**|**£**|
||Unrestricted fund|26,076|30,403|3,900|(14,509)|45,870|
||Restricted fund - Eurojam|||3,200||3,200|
||Restricted fund - Co-operative (re training)|||4,400||4,400|
||Restricted fund - S Wake (re Explorers)|||640||640|
||**Total unrestricted funds**|26,076|30,403|12,140|(14,509)|54,110|
||**Total funds**|26,076|30,403|12,140|(14,509)|54,110|



- 8 **Contingent liabilities** 

There were no contingent liabilities at 31 March 2021. 

## 9 **Control of company** 

The company is controlled by its Council of Management. 

9 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES** _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

|**Incoming resources**<br>**_Income arising from operating activities -_**<br>**_activities in furtherance of the charity's objects_**<br>Crosby groups<br>Non -Crosby Groups<br>Non -Scouting Groups<br>Land Rent<br>for redirection to LRF<br>Capitaition 2019<br>Capitation 2020<br>World Jamboree<br>European Jamboree<br>Explorers<br>Donations<br>Grants<br>Rent<br>**_Investment income_**<br>Bank interest receivable<br>**Total incoming resources**|**Llansannan**<br>**DHQ**<br>**Total funds**<br>**2021**<br>**Total funds**<br>**2020**<br>**£**<br>**£**<br>**£**<br>-<br>-<br>-<br>3,077<br>-<br>-<br>-<br>728<br>-<br>-<br>-<br>651<br>78<br>-<br>78<br>75<br>1,105<br>-<br>1,105<br>10,156<br>-<br>4,040<br>4,040<br>720<br>-<br>1,980<br>1,980<br>21,987<br>-<br>-<br>-<br>2,429<br>-<br>3,200<br>3,200<br>2,950<br>-<br>-<br>-<br>1,915<br>-<br>-<br>-<br>1,378<br>10,000<br>10,000<br>20,000<br>-<br>-<br>-<br>900|
|---|---|
||11,183<br>19,220<br>30,403<br>46,966|
||-<br>-<br>-<br>4|
||11,183<br>19,220<br>30,403<br>46,970|



This schedule does not form part of the statutory accounts. 

Appendix 1 - 1 



## **CROSBY & DISTRICT SCOUT COUNCIL** 

## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES** _**FOR THE YEAR ENDED 31 MARCH 2021**_ 

|**Resources expended**<br>**_Administration and management_**<br>Rent and rates<br>Insurance<br>Light and heat<br>Repairs<br>Telephone<br>Licences + Online costs<br>Bus hire<br>Fire prevention<br>District Badges & Neckers<br>World Jamboree 2019<br>Redirections<br>Gifts in recognition of service<br>Covid Closure Refunds<br>WSJ overpayment refunds<br>District event<br>Accounts audit<br>Reporting accountant<br>European Jamboree<br>Training<br>Donations<br>capitation 2020<br>Explorers spending<br>**Total resources expended**<br>**Net income/(expenditure) for the year**|**Llansannan**<br>**DHQ**<br>**Total funds**<br>**2021**<br>**Total funds**<br>**2020**<br>**£**<br>**£**<br>**£**<br>652<br>-<br>652<br>1,145<br>2,500<br>2,499<br>4,999<br>4,984<br>1,067<br>480<br>1,547<br>1,514<br>-<br>585<br>585<br>3,141<br>30<br>-<br>30<br>-<br>-<br>38<br>38<br>20<br>-<br>-<br>-<br>270<br>153<br>72<br>225<br>210<br>-<br>431<br>431<br>899<br>-<br>-<br>-<br>1,701<br>1,105<br>-<br>1,105<br>9,882<br>26<br>-<br>26<br>-<br>250<br>-<br>250<br>-<br>-<br>-<br>-<br>848<br>-<br>266<br>266<br>696<br>-<br>75<br>75<br>-<br>1,080<br>-<br>1,080<br>480<br>-<br>3,200<br>3,200<br>3,200<br>-<br>-<br>-<br>1,267<br>-<br>-<br>-<br>4,019<br>-<br>-<br>-<br>17,180<br>-<br>-<br>-<br>300|
|---|---|
||6,863<br>7,646<br>14,509<br>51,756|
||6,863<br>7,646<br>14,509<br>51,756|
||4,320<br>11,574<br>15,894<br>(4,786)|



This schedule does not form part of the statutory accounts. 

Appendix 1 - 2