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2024-01-31-accounts

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

Trustees’ Annual Report for the period

From February 2023 Period start date To February 2024 Period end date

Charity name: Packington Memorial Hall

Charity registration number: 521484

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The social, physical and mental well-
being of the local Community as set out
**inthe extracts from the 1947conveyance. **
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To maintain and make improvements to
Packington Memorial Hall and to manage
the facility for the benefit of the
Community. Over 22 groups use the hall
every week. E.g. History, technology, AA,
gardening, painting, sewing, table tennis,
karate , Pilates, baby groups, Film Club
etc. At weekends there are children’s
and adult birthday parties, christenings,
weddings, wakes and the Hall is used by
local groups for various fundraising
**events for Local and National Charities. **
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees are made aware of the fact that
the Memorial Hall is for use for public
benefit only at its annual general
meeting.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 No grants are awarded from Packington
Memorial Hall Funds. However, donations
are made to charities following one off
fundraising events organised and run by
its volunteers and other members of the
Community e.g. The Annual Packington
**Big Breakfast Charity event. **
Policy on social investment
including program related
investment		 Para 1.38 +
The Memorial Hall is used free of charge
for events promoting, safety, awareness
of activities, and 1st Aid
N/A

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

Contribution made by Para 1.38 volunteers Packington Memorial Hall Management Committee is run entirely by a group of Packington volunteers. This is a massive undertaking by Trustees who are in principal roles i.e Booking Secretary, Treasurer, Chairman etc Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Memorial Hall has achieved an
enormous increase in use since its major
refurbishment in 2009. The Hall is
extremely well used by local groups and
it is remarkable that this has been
achieved by a dedicated group of
Volunteer Trustees who meet monthly to
review, discuss, and to keep everyone
informed of progress as to the Hall’s use,
finances, and maintenance. The Hall
regularly posts articles in the bi/monthly
Packington Post. (delivered free to every
household) Through this work, the
Trustees are enabling the enrichment of
many lives by providing a space for
social, educational and fitness/sporting
groups to access a well organised, up to
date and well maintained Packington
Memorial Hall.
Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 Since refurbishment, which took place in
2009 the hall has increased its usage by
at least four fold and has unfortunately
had to turn away groups who cannot
meet the limited time frames still
available to hire the Hall.
Performance of fundraising
activities against objectives
set		 Para 1.41 The Memorial Hall has kept its hiring
rates relatively stable over the last ten
years. With increase in use and the
introduction of a Licensed Bar, (where
the Trustees are the Licence Holder and
the Hall the sole beneficiary to any profits
made) the Memorial is in a healthy state
**financially. **
Investment performance Para 1.41 We have invested in maintaining a good
looking Community Hall. There is a
continuous programme of re-decoration.

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

against objectives The annual checks and maintenance of
equipment and utilities are programmed
into a maintenance diary. And we pay for
a cleaning operative to thoroughly clean
the whole Hall weekly. We also invest in
telling users to leave the Hall as they find
it. To assist in finding Memorial Hall User
Groups we have an active and
informative Web site managed by a
volunteer. We also have many Hall users
who have heard good reports from
friends and relatives and have
**subsequently used or hired the facilities. **
Other

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 *
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held in the Bank for
emergency use and long term
replacement of worn out materials and
**facilities. **
Amount of reserves held Para 1.22 £56,035
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None at the present time.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The Hire of the Facility.
Licenced Bar Profits.
Annual Duck Race.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 All monies accrued are invested into the
facility or saved for long term future
expenditure.
A description of the principal
risks facing the charity		 Para 1.46 Possible lack of volunteers. This has not
been a major problem during the lifetime
of the Hall but as people have
increasingly busy lives, there is an
increased risk. The Management
Committee does all it can to draw
volunteers into helping and supporting
**the facility. **
Other

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

Structure, Governance and Management

Description of charity’s
trusts:		 A Community Hall
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed as set out in the 1947
conveyance
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 As per extracts from 1947 Conveyance.
2 A committee
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 An annually elected Management
Committee consisting of;
9 elected members
Group nomination Trustees (one for each
organisation listed)
3 co-opted (see 1947 Conveyance)

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 The Memorial Hall has spent a lot of this
year updating policies and are in the
process of finalising a booklet which may
be helpful to new Trustees. This has been
an immense job over a number of years
and one we hope to finalise in 2025
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 N/A
Relationship with any related
parties		 Para 1.51 The Memorial Hall had a ‘charge’ placed
on the property by the Big Lottery who
gave us a grant back in 2009. This has
now been withdrawn and after protracted
engagement with solicitors, the Memorial
Hall’s paperwork has been lodged with
**the Land Registry. **
Other

Reference and Administrative details

Charityname Packington Memorial Hall
Other name the charity uses Packington Memorial Hall Venues (web site)
Registered charitynumber 521484
Charity’s principal address Packington Memorial Hall
High Street
Packington
Nr Ashby de la Zouch
Leicestershire LE65 1WJ

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Christopher Miles Chairman Parish Council
Steve Salt Vice Chairman Nominated
Louise Gratton BookingSecretary Nominated
Angela Holt Treasurer Nominated
Graham Saunt Maintenance Table Tennis
Marion
Mugglestone		 Parochial Church Council
Debbie Hamilton Nominated
Robert Dilworth Packington HistoryGroup
Neville William
Bray		 Packington Film Club
Claire Upson Nominated

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name **Dates acted if not for whole year **
Currently trying to get the
property registered with
the ‘Land Registry’ with
the no names mentioned
on the title but instead the
“TRUSTEES” as the title
holder. Reason; Trustees
change fairly frequently
and are always named in
this Charity Commission
annual report.
All of the current title
holders are deceased and		 AII OUT OF DATE UNTIL
LAND REGISTRY REPLY. –
WE ARE HOPING IT SAYS
‘CURRENT TRUSTEES’
HOLD TITILE.

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

we have been asking our solicitors to get the Land Registry to approve the title holders as The TRUSTEES.

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) ~~PC484AE849904C430eee |~~ Miles Full name(s) Christopher Position (eg Secretary, Chairman Chair, etc) Date 2nd Nov 2024

Charity Name
No (if any)
CC16a
Packington Memorial Hall
521484
Receipts and payments accounts
For the period
from
To
Period start date
Period end date
1/2/2023
31/1/2024
——
Section A Receipts and payments
Last year
Unrestricted
funds
Restricted funds
Endowment
funds
Total funds
to the nearest £
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
14,630
-
-
14,630
17,967
11,037
-
-
11,037
14,305
17,362
-
-
17,362
11,642
-
25
-
-
-
25
1,577
-
-
-
-
40
-
-
-
-
108
559
-
-
559
8
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
43,563
-
-
43,563
45,647
Bar Sales
Memorial Hall hire individual
Memorital Hall hire regular
Chairtable Activities
Donations and legacies
Refunds
interest
Sub total
(Gross income for AR)
~~aa~~
43,563
-
-
45,647
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
-
-
-
-
-
43,563
Sub total
Total receipts
—~~————~~
A3 Payments
A4 Asset and investment
purchases, (see table)
raising funds
-
-
-
-
-
2,935
-
-
2,935
2,252
1,181
-
-
1,181
632
5,317
-
-
5,317
3,838
1,550
-
-
1,550
1,431
200
-
-
200
928
7,835
-
-
7,835
5,029
455
-
-
455
547
-
-
-
-
344
451
-
-
451
443
24
-
-
24
40
-
-
-
-
2,013
64
-
-
64
181
479
-
-
479
438
-
-
-
-
321
3,069
-
-
3,069
2,986
946
-
-
946
1,394
6,617
-
-
6,617
7,473
4,696
-
-
4,696
5,796
325
-
-
325
93
376
-
-
376
-
36,518
-
-
36,518
36,179
-
-
-
-
-
-
-
-
-
-
-
-
Cleaning
computer costs
Gas and Electric
Insurance
Licence and Fees
Maintenance
Office/General Admin
Other Professional Services
Phone Costs
Printing, Postage and Stationery
Rates
Trade Refuse
Uncatagorised Expenses expenses
Wages
Water
Bar Stock
Deposit Returns
Errors (Cash loss)
Customer Refunds
Sub total
Sub total
~~LLB~~
36,518
-
-
36,179
7,044
-
-
7,044
9,468
-
-
-
-
56,739
-
-
56,739
-
63,784
-
-
63,784
9,468
A6 Cash funds last year end
A5 Transfers between funds
36,518
-
Total payments
Net of receipts/(payments)
Cash funds this year end
~~==—=—=~~

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds B1 Cash funds B1 Cash funds 63,784
-
-
28,009
-
-
14,580
20,535
-
-
660
-
-
Bank Current Account
Bank Deposit Account
Savings Account
Bar Petty Cash
Total cash funds
——=——
(agree balances with receipts and payments
account(s)) OK OK OK

0

CCXX R1 accounts (SS)

23/11/2024

1

B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf
of all the trustees		 Details Unrestricted
funds
to nearest £		 Restricted funds
to nearest £		 Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of approval
- - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
- -
- -
- -
- -
- -
Details Fund to which asset
belongs		 Cost (optional) Current value
(optional)
Property Unrestricted - -
Furniture & Fittings Unrestricted - -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which
liability relates		 Amount due
(optional)		 When due
(optional)
-
-
-
-
-
Signature Date of approval

CCXX R2 accounts (SS)

23/11/2024

2

Docusign Envelope ID: 9199D83B-386B-4DE5-A92F-E945FC0AA8E6

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name PACKINGTON MEMORIAL HALL members of

On accounts for the year 31[st] January 2024 Charity no 521484 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 01 / 2024 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 23.11.24 Name: Kathryn Ann Marshall ~~TT~~ Relevant professional NVQ Level Accounting qualification(s) or body (if any):

Address: 9 Hunts Lane, Netherseal, Swadlincote, Derbyshire

DE12 8BJ

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

1

IER

Docusign Envelope ID: 9199D83B-386B-4DE5-A92F-E945FC0AA8E6

Give here brief details of None noted any items that the examiner wishes to disclose .

October 2018

2

IER