Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 ## **Trustees’ Annual Report for the period** **From February 2023 Period start date To February 2024 Period end date** ## **Charity name: Packington Memorial Hall** ## **Charity registration number: 521484** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The social, physical and mental well-**
**being of the local Community as set out**
**inthe extracts from the 1947conveyance. **| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**To maintain and make improvements to**
**Packington Memorial Hall and to manage**
**the facility for the benefit of the**
**Community. Over 22 groups use the hall**
**every week. E.g. History, technology, AA,**
**gardening, painting, sewing, table tennis,**
**karate , Pilates, baby groups, Film Club**
**etc. At weekends there are children’s**
**and adult birthday parties, christenings,**
**weddings, wakes and the Hall is used by**
**local groups for various fundraising**
**events for Local and National Charities. **| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees are made aware of the fact that**
**the Memorial Hall is for use for public**
**benefit only at its annual general**
**meeting.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**No grants are awarded from Packington**
**Memorial Hall Funds. However, donations**
**are made to charities following one off**
**fundraising events organised and run by**
**its volunteers and other members of the**
**Community e.g. The Annual Packington**
**Big Breakfast Charity event. **| |Policy on social investment
including program related
investment|Para 1.38|**+**
**The Memorial Hall is used free of charge**
**for events promoting, safety, awareness**
**of activities, and 1st Aid**| |||**N/A**| Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 Contribution made by Para 1.38 volunteers Packington Memorial Hall Management Committee is run entirely by a group of Packington volunteers. This is a massive undertaking by Trustees who are in principal roles i.e Booking Secretary, Treasurer, Chairman etc Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Memorial Hall has achieved an**
**enormous increase in use since its major**
**refurbishment in 2009. The Hall is**
**extremely well used by local groups and**
**it is remarkable that this has been**
**achieved by a dedicated group of**
**Volunteer Trustees who meet monthly to**
**review, discuss, and to keep everyone**
**informed of progress as to the Hall’s use,**
**finances, and maintenance. The Hall**
**regularly posts articles in the bi/monthly**
**Packington Post. (delivered free to every**
**household) Through this work, the**
**Trustees are enabling the enrichment of**
**many lives by providing a space for**
**social, educational and fitness/sporting**
**groups to access a well organised, up to**
**date and well maintained Packington**
**Memorial Hall.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**Since refurbishment, which took place in**
**2009 the hall has increased its usage by**
**at least four fold and has unfortunately**
**had to turn away groups who cannot**
**meet the limited time frames still**
**available to hire the Hall.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**The Memorial Hall has kept its hiring**
**rates relatively stable over the last ten**
**years. With increase in use and the**
**introduction of a Licensed Bar, (where**
**the Trustees are the Licence Holder and**
**the Hall the sole beneficiary to any profits**
**made) the Memorial is in a healthy state**
**financially. **| |Investment performance|Para 1.41|**We have invested in maintaining a good**
**looking Community Hall. There is a**
**continuous programme of re-decoration.**| Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 |against objectives||**The annual checks and maintenance of**
**equipment and utilities are programmed**
**into a maintenance diary. And we pay for**
**a cleaning operative to thoroughly clean**
**the whole Hall weekly. We also invest in**
**telling users to leave the Hall as they find**
**it. To assist in finding Memorial Hall User**
**Groups we have an active and**
**informative Web site managed by a**
**volunteer. We also have many Hall users**
**who have heard good reports from**
**friends and relatives and have**
**subsequently used or hired the facilities. **| |---|---|---| |Other||| Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|*****| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held in the Bank for**
**emergency use and long term**
**replacement of worn out materials and**
**facilities. **| |Amount of reserves held|Para 1.22|**£56,035**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None at the present time.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Hire of the Facility.**
**Licenced Bar Profits.**
**Annual Duck Race.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All monies accrued are invested into the**
**facility or saved for long term future**
**expenditure.**| |A description of the principal
risks facing the charity|Para 1.46|**Possible lack of volunteers. This has not**
**been a major problem during the lifetime**
**of the Hall but as people have**
**increasingly busy lives, there is an**
**increased risk. The Management**
**Committee does all it can to draw**
**volunteers into helping and supporting**
**the facility. **| |Other||| Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 ## **Structure, Governance and Management** |Description of charity’s
trusts:||**A Community Hall**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed as set out in the 1947**
**conveyance**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**As per extracts from 1947 Conveyance.**
**2 A committee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**An annually elected Management**
**Committee consisting of;**
**9 elected members**
**Group nomination Trustees (one for each**
**organisation listed)**
**3 co-opted (see 1947 Conveyance)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Memorial Hall has spent a lot of this**
**year updating policies and are in the**
**process of finalising a booklet which may**
**be helpful to new Trustees. This has been**
**an immense job over a number of years**
**and one we hope to finalise in 2025**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any related
parties|Para 1.51|**The Memorial Hall had a ‘charge’ placed**
**on the property by the Big Lottery who**
**gave us a grant back in 2009. This has**
**now been withdrawn and after protracted**
**engagement with solicitors, the Memorial**
**Hall’s paperwork has been lodged with**
**the Land Registry. **| |Other||| ## **Reference and Administrative details** |Charityname|Packington Memorial Hall| |---|---| |Other name the charity uses|Packington Memorial Hall Venues (web site)| |Registered charitynumber|521484| |Charity’s principal address|Packington Memorial Hall
High Street
Packington
Nr Ashby de la Zouch
Leicestershire LE65 1WJ| ||| Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Christopher Miles|Chairman||Parish Council| ||Steve Salt|Vice Chairman||Nominated| ||Louise Gratton|BookingSecretary||Nominated| ||Angela Holt|Treasurer||Nominated| ||Graham Saunt|Maintenance||Table Tennis| ||Marion
Mugglestone|||Parochial Church Council| ||Debbie Hamilton|||Nominated| ||Robert Dilworth|||Packington HistoryGroup| ||Neville William
Bray|||Packington Film Club| ||Claire Upson|||Nominated| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**Currently trying to get the**
**property registered with**
**the ‘Land Registry’ with**
**the no names mentioned**
**on the title but instead the**
**“TRUSTEES” as the title**
**holder. Reason; Trustees**
**change fairly frequently**
**and are always named in**
**this Charity Commission**
**annual report.**
**All of the current title**
**holders are deceased and**|**AII OUT OF DATE UNTIL**
**LAND REGISTRY REPLY. –**
**WE ARE HOPING IT SAYS**
**‘CURRENT TRUSTEES’**
**HOLD TITILE.**|| Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 **we have been asking our solicitors to get the Land Registry to approve the title holders as The TRUSTEES.** Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Docusign Envelope ID: B1CC931A-D39C-43E4-872C-9B78ADD1C8B3 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ~~PC484AE849904C430eee |~~ Miles **Full name(s)** Christopher **Position (eg Secretary,** Chairman **Chair, etc) Date** 2nd Nov 2024 |**Charity Name**
**No (if any)**
**CC16a**
**Packington Memorial Hall**
**521484**
**Receipts and payments accounts**
**For the period**
**from**
**To**
Period start date
Period end date
1/2/2023
31/1/2024
——| |---| |**Section A Receipts and payments**| |**Last year**
**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
**Total funds**| |**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**| |**A1 Receipts**| |**14,630**
**-**
**-**
**14,630**
**17,967**
**11,037**
**-**
**-**
**11,037**
**14,305**
**17,362**
**-**
**-**
**17,362**
**11,642**
**-**
**25**
**-**
**-**
**-**
**25**
**1,577**
**-**
**-**
**-**
**-**
**40**
**-**
**-**
**-**
**-**
**108**
**559**
**-**
**-**
**559**
**8**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**43,563**
**-**
**-**
**43,563**
**45,647**
Bar Sales
Memorial Hall hire individual
Memorital Hall hire regular
Chairtable Activities
Donations and legacies
Refunds
interest
**_Sub total_**
_(Gross income for AR)_
~~aa~~| |**43,563**
**-**
**-**
**45,647**
**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**43,563**
**_Sub total_**
**_Total receipts_**
—~~————~~| |**A3 Payments**| |**A4 Asset and investment**
**purchases, (see table)**
raising funds
**-**
**-**
**-**
**-**
**-**
**2,935**
**-**
**-**
**2,935**
**2,252**
**1,181**
**-**
**-**
**1,181**
**632**
**5,317**
**-**
**-**
**5,317**
**3,838**
**1,550**
**-**
**-**
**1,550**
**1,431**
**200**
**-**
**-**
**200**
**928**
**7,835**
**-**
**-**
**7,835**
**5,029**
**455**
**-**
**-**
**455**
**547**
**-**
**-**
**-**
**-**
**344**
**451**
**-**
**-**
**451**
**443**
**24**
**-**
**-**
**24**
**40**
**-**
**-**
**-**
**-**
**2,013**
**64**
**-**
**-**
**64**
**181**
**479**
**-**
**-**
**479**
**438**
**-**
**-**
**-**
**-**
**321**
**3,069**
**-**
**-**
**3,069**
**2,986**
**946**
**-**
**-**
**946**
**1,394**
**6,617**
**-**
**-**
**6,617**
**7,473**
**4,696**
**-**
**-**
**4,696**
**5,796**
**325**
**-**
**-**
**325**
**93**
**376**
**-**
**-**
**376**
**-**
**36,518**
**-**
**-**
**36,518**
**36,179**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Cleaning
computer costs
Gas and Electric
Insurance
Licence and Fees
Maintenance
Office/General Admin
Other Professional Services
Phone Costs
Printing, Postage and Stationery
Rates
Trade Refuse
Uncatagorised Expenses expenses
Wages
Water
Bar Stock
Deposit Returns
Errors (Cash loss)
Customer Refunds
**_Sub total_**
**_Sub total_**
~~LLB~~| |**36,518**
**-**
**-**
**36,179**
**7,044**
**-**
**-**
**7,044**
**9,468**
**-**
**-**
**-**
**-**
**56,739**
**-**
**-**
**56,739**
**-**
**63,784**
**-**
**-**
**63,784**
**9,468**
**A6 Cash funds last year end**
**A5 Transfers between funds**
**36,518**
**-**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**
~~==—=—=~~| ## **Section B Statement of assets and liabilities at the end of the period** |||||||**Unrestricted**|||**Restricted funds**|||**Endowment**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Categories**|**Details**|||**funds**||||||**funds**| |||||||**to nearest £**|||**to nearest £**|||**to nearest £**| |**B1 Cash funds**|**B1 Cash funds**|**B1 Cash funds**|**63,784**
**-**
**-**
**28,009**
**-**
**-**
**14,580**
**20,535**
**-**
**-**
**660**
**-**
**-**
Bank Current Account
Bank Deposit Account
Savings Account
Bar Petty Cash
**_Total cash funds_**
——=——|||||||||| ||||(agree balances with receipts and payments|||||||||| ||||account(s))|||OK|||OK|||OK| 0 CCXX R1 accounts (SS) 23/11/2024 1 |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf
of all the trustees|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval| |---|---|---|---|---| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| ||**Details**|**Fund to which asset**
**belongs**|**Cost (optional)**|**Current value**
**(optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|**Fund to which asset**
**belongs**|**Cost (optional)**|**Current value**
**(optional)**| ||Property|Unrestricted|**-**|**-**| ||Furniture & Fittings|Unrestricted|**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||Signature|||Date of approval| |||||| |||||| CCXX R2 accounts (SS) 23/11/2024 2 Docusign Envelope ID: 9199D83B-386B-4DE5-A92F-E945FC0AA8E6 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name PACKINGTON MEMORIAL HALL **members of** **On accounts for the year** 31[st] January 2024 **Charity no 521484 ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 01 / 2024** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 23.11.24 **Name:** Kathryn Ann Marshall ~~TT~~ **Relevant professional** NVQ Level Accounting **qualification(s) or body (if any):** **Address:** 9 Hunts Lane, Netherseal, Swadlincote, Derbyshire DE12 8BJ - **Section B Disclosure** ~~Fs~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** 1 **IER** Docusign Envelope ID: 9199D83B-386B-4DE5-A92F-E945FC0AA8E6 **Give here brief details of** None noted **any items that the examiner wishes to disclose** . **October 2018** 2 **IER**