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2023-01-31-accounts

DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7

Trustees’ Annual Report for the period

From February 1[st] 2022 Period start date To January 31[st] 2023 Period end date

Charity name: Packington Memorial Hall

Charity registration number: 521484

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The social, physical and mental well-
being of the local Community as set out
in the extracts from the 1947
conveyance.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 To maintain and make improvements to
Packington Memorial Hall and to
manage the facility for the benefit of the
Community. Over 20 groups use the hall
every week. E.g. History, Technology,
AA, Gardening, Painting, Sewing, Table
Tennis, Karate, Pilates, Baby groups,
Film Club etc. At weekends there are
children’s and adult birthday parties,
christenings, weddings and the hall is
used by local groups for various
fundraising events for local and national
charities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees are made aware of the fact that
the Memorial Hall is for use for public
benefit only.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 No grants are awarded from Packington
Memorial Hall Funds. However,
donations are made to charities
following one off fundraising events
organised and run by its volunteers and
other members of the Community e.g.
The Annual Packington Big Breakfast
Charity event.
Para 1.38 N/A

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Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers Packington Memorial Hall Management Committee is run entirely by a group of Packington volunteers. This is a massive undertaking by Trustees who are in principal roles i.e Booking Secretary, Treasurer, Chairman etc Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Memorial Hall has achieved an
enormous increase in use since its
major refurbishment in 2009. The Hall is
extremely well used by local groups and
it is remarkable that this has been
achieved by a dedicated group of
Volunteer Trustees who meet monthly to
review, discuss, and to keep everyone
informed of progress as to the Hall’s
use, finances, and maintenance. The
Hall regularly posts articles in the
bi/monthly Packington Post. (delivered
free to every household) Through this
work, the Trustees are enabling the
enrichment of many lives by providing a
space for social, educational and
fitness/sporting groups to access a well
organised, up to date and well
maintained Packington Memorial Hall.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 Since refurbishment, which took place
in 2009 the hall has increased its usage
by at least three-fold and has had to turn
away groups who cannot meet the
limited time frames still available to hire
the Hall.
Para 1.41 The Memorial Hall has kept its hiring
rates relatively stable over the last ten
years. With increase in use and the
introduction of a Licensed Bar, (where

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Performance of fundraising
activities against objectives
set		 the Trustees are the Licence Holder and
the Hall the sole beneficiary to any
profits made) the Memorial is in a
healthy state financially.
Investment performance
against objectives		 Para 1.41 We have invested in maintaining a well
maintained and attractive Community
Hall. There is a continuous programme
of re-decoration. The annual checks and
maintenance of equipment and utilities
are programmed into a maintenance
diary. And we pay for a cleaning
operative to thoroughly clean the whole
Hall weekly. We also invest in telling
users to leave the Hall as they find it. To
assist in finding Memorial Hall User
Groups we have an active and
informative Web site managed by a
volunteer. We also have many Hall users
who have heard good reports from
friends and relatives and have
subsequently used or hired the
facilities.
Other

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Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 *
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held in the Bank for
emergency use and long term
replacement of worn out materials and
facilities.
Amount of reserves held Para 1.22 £56,035
Reasons for holding zero
reserves		 Para 1.22 We do not hold Zero reserves
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A at the present time.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The Hire of the Facility.
Licenced Bar Profits
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 All monies accrued are invested into the
facility or saved for long term future
expenditure.
A description of the principal
risks facing the charity		 Para 1.46 Possible lack of volunteers. This has not
been a major problem during the lifetime
of the Hall but as people have
increasingly busy lives, there is an
increased risk. The Management
Committee does all it can to draw
volunteers into helping and supporting
the facility.
Other

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Structure, Governance and Management

Description of charity’s
trusts:		 A Community Hall
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed as set out in the !947
conveyance
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 As per extracts from 1947 Conveyance.
2 A committee
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 An annually elected Management
Committee consisting of;
9 elected members
Group nomination Trustees (one for
each organisation listed)
3 co-opted (see 1947 Conveyance)

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Packington Memorial Hall
Other name the charity uses Packington Memorial Hall Venues (web site)
Registered charity number 521484
Charity’s principal address Packington Memorial Hall
High Street
Packington
Nr Ashby de la Zouch
Leicestershire LE65 1WJ

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Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
Christopher Miles Chairman Parish Council
Steve Salt Vice Chairman Nominated
Louise Gratton BookingSecretary Nominated
Angela Holt Treasurer Nominated
Graham Saunt Maintenance Table Tennis
Marion
Mugglestone		 Parochial Church Council
Debbie Hamilton Nominated
Robert Dilworth Packington HistoryGroup
Neville William
Bray		 Packington Film Club
Claire Upson Nominated

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year Currently trying to get the property registered with the ‘Land Registry’ with the no names mentioned on the title but instead the “TRUSTEES” as the title holder. Reason; Trustees change fairly frequently and are always named in this Charity Commission annual report.

DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7

All of the current title holders are deceased and we have been asking our solicitors to get the Land Registry to approve the title holders as The TRUSTEES.

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees


Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date

Angela Holt		 Chris Miles

Treasurer		 Chairman

27-Nov-23		 22:36 GMT
27-Nov-23

27-Nov-23		 22:36 GMT
27-Nov-23

DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7

Charity Name
Packington Memorial Hall		 Charity Name
Packington Memorial Hall		 Charity Name
Packington Memorial Hall		 No (if any)
521484
Receipts andpayments accounts
For the period
from		 Period start date
01/02/2022		 To Period end date
31/01/2023

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £		 Unrestricted
funds
to the nearest £		 Restricted funds
to the nearest £		 Restricted funds
to the nearest £		 Endowment
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £

Bar Sales		 17,967 - - 17,967 -
Memorial Hall hire individual 14,305 - - 14,305 15,027
Memorital Hall hire regular 11,642 - - 11,642 -
Chairtable Activities 1,577 - - 1,577 3,009
Donations and legacies 40 - - 40 1,400
Refunds 108 - - 108 168
interest 8 - - 8 1
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 45,647 - - 45,647 19,605
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
45,647 19,605

A3 Payments

A3 Payments
- - - - -
Cleaning 2,252 - - 2,252 1,123
computer costs 632 - - 632 633
Gas and Electric 3,838 - - 3,838 971
Insurance 1,431 - - 1,431 1,259
Licence and Fees 928 - - 928 140
Maintenance 5,029 - - 5,029 6,829
Office/General Admin 547 - - 547 45
Other Professional Services 344 - - 344 -
Phone Costs 443 - - 443 462
Printing,Postage and Stationery 40 - - 40 -
raisingfunds 2,013 - - 2,013 1,015
Rates 181 - - 181 62
Trade Refuse 438 - - 438 412
Uncatagorised Expenses expenses 321 - - 321 1,738
Wages 2,986 - - 2,986 70
Water 1,394 - - 1,394 544
Bar Stock 7,473 - - 7,473 -
Deposit Returns 5,796 - - 5,796 2,261
Errors 93 - - 93 -
- - - - -
**Sub total ** 36,179 - - 36,179 17,564
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 36,179 - - 36,179 17,564
Net of receipts/(payments) 9,468 - - 9,468 2,041
A5 Transfers between funds - - - - -
A6 Cash funds last year end 46,567 - - 46,567 -
Cash funds this year end 56,035 - - 56,035 2,041

CCXX R1 accounts (SS)

26/11/2023

1

DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments account(s))
Bank Current Account
Savings Account
Bar Petty Cash
Details
Bank Deposit Account
Details
Property
Furniture & Fittings
Details
Customer Deposits
Hall hire paid in advance
Signature		 Unrestricted
funds
Restricted funds
to nearest £
to nearest £
27,253
-
7,750
20,079
-
953
-
56,035
-
OK
OK
Unrestricted
funds
Restricted funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
-
-
-
-
-
Fund to which asset
belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
-
Unrestricted
-
-
-
-
Print Name

Angela Holt

Chris Miles
Date of approval
Angela Holt 27-Nov-23
Chris Miles 27-Nov-23

CCXX R2 accounts (SS)

~~26/11/2023~~

~~2~~

CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts Section A Independent Examiner's Report Report to the trustees/ I On accounts for the year January 2023 Cha�ity no 521484 ended I31[s1 ] --1 I _ : (1f any) _ :[----1. ] ~~I~~ ______[ , ] L ___ Set out on pages charity ("the Trust') for the year ended 31 /01 /2023. I report to the trustees on my examination of the accounts of the above Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below) in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets ff they do not apply. *Signed, Date: 22/11/2023 � ~~1~~ Name, :� ~~�c~~ Stretton Relevant professional Clerk & Responsible Financial Officer (CiLCA) qualification(s) or body (if any): .. ____ , Address: 11 Cottage Lane, Desford, Leicestershire, LE9 9GF members of ,__ acking_ton_M_e_mon·al_H_a_11 ______ �

October 2018

IER

Section B Disclosure Only complete Il the emaminei needs lo hi9hlighl matters ol concern Isee CC32, IrKle￿￿1enl examinats'on ol chanty a(tounts.' dirEclions and guidance lor examinetsl. Give here brief details of any iterns that the examiner wishes to disclose. IER October 2018