DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 ## **Trustees’ Annual Report for the period** **From February 1[st] 2022 Period start date To January 31[st] 2023 Period end date** ## **Charity name: Packington Memorial Hall** ## **Charity registration number: 521484** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The social, physical and mental well-**
**being of the local Community as set out**
**in the extracts from the 1947**
**conveyance.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To maintain and make improvements to**
**Packington Memorial Hall and to**
**manage the facility for the benefit of the**
**Community. Over 20 groups use the hall**
**every week. E.g. History, Technology,**
**AA, Gardening, Painting, Sewing, Table**
**Tennis, Karate, Pilates, Baby groups,**
**Film Club etc. At weekends there are**
**children’s and adult birthday parties,**
**christenings, weddings and the hall is**
**used by local groups for various**
**fundraising events for local and national**
**charities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees are made aware of the fact that**
**the Memorial Hall is for use for public**
**benefit only.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**No grants are awarded from Packington**
**Memorial Hall Funds. However,**
**donations are made to charities**
**following one off fundraising events**
**organised and run by its volunteers and**
**other members of the Community e.g.**
**The Annual Packington Big Breakfast**
**Charity event.**| ||Para 1.38|**N/A**| DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers Packington Memorial Hall Management Committee is run entirely by a group of Packington volunteers. This is a massive undertaking by Trustees who are in principal roles i.e Booking Secretary, Treasurer, Chairman etc Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Memorial Hall has achieved an**
**enormous increase in use since its**
**major refurbishment in 2009. The Hall is**
**extremely well used by local groups and**
**it is remarkable that this has been**
**achieved by a dedicated group of**
**Volunteer Trustees who meet monthly to**
**review, discuss, and to keep everyone**
**informed of progress as to the Hall’s**
**use, finances, and maintenance. The**
**Hall regularly posts articles in the**
**bi/monthly Packington Post. (delivered**
**free to every household) Through this**
**work, the Trustees are enabling the**
**enrichment of many lives by providing a**
**space for social, educational and**
**fitness/sporting groups to access a well**
**organised, up to date and well**
**maintained Packington Memorial Hall.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**Since refurbishment, which took place**
**in 2009 the hall has increased its usage**
**by at least three-fold and has had to turn**
**away groups who cannot meet the**
**limited time frames still available to hire**
**the Hall.**| ||Para 1.41|**The Memorial Hall has kept its hiring**
**rates relatively stable over the last ten**
**years. With increase in use and the**
**introduction of a Licensed Bar, (where**| DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 |Performance of fundraising
activities against objectives
set||**the Trustees are the Licence Holder and**
**the Hall the sole beneficiary to any**
**profits made) the Memorial is in a**
**healthy state financially.**| |---|---|---| |Investment performance
against objectives|Para 1.41|**We have invested in maintaining a well**
**maintained and attractive Community**
**Hall. There is a continuous programme**
**of re-decoration. The annual checks and**
**maintenance of equipment and utilities**
**are programmed into a maintenance**
**diary. And we pay for a cleaning**
**operative to thoroughly clean the whole**
**Hall weekly. We also invest in telling**
**users to leave the Hall as they find it. To**
**assist in finding Memorial Hall User**
**Groups we have an active and**
**informative Web site managed by a**
**volunteer. We also have many Hall users**
**who have heard good reports from**
**friends and relatives and have**
**subsequently used or hired the**
**facilities.**| |Other||| DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|*****| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held in the Bank for**
**emergency use and long term**
**replacement of worn out materials and**
**facilities.**| |Amount of reserves held|Para 1.22|**£56,035**| |Reasons for holding zero
reserves|Para 1.22|**We do not hold Zero reserves**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A at the present time.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Hire of the Facility.**
**Licenced Bar Profits**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All monies accrued are invested into the**
**facility or saved for long term future**
**expenditure.**| |A description of the principal
risks facing the charity|Para 1.46|**Possible lack of volunteers. This has not**
**been a major problem during the lifetime**
**of the Hall but as people have**
**increasingly busy lives, there is an**
**increased risk. The Management**
**Committee does all it can to draw**
**volunteers into helping and supporting**
**the facility.**| |Other||| DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 ## **Structure, Governance and Management** |Description of charity’s
trusts:||**A Community Hall**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed as set out in the !947**
**conveyance**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**As per extracts from 1947 Conveyance.**
**2 A committee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**An annually elected Management**
**Committee consisting of;**
**9 elected members**
**Group nomination Trustees (one for**
**each organisation listed)**
**3 co-opted (see 1947 Conveyance)**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Packington Memorial Hall| |---|---| |Other name the charity uses|Packington Memorial Hall Venues (web site)| |Registered charity number|521484| |Charity’s principal address|Packington Memorial Hall
High Street
Packington
Nr Ashby de la Zouch
Leicestershire LE65 1WJ| ||| DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Christopher Miles|Chairman||Parish Council| ||Steve Salt|Vice Chairman||Nominated| ||Louise Gratton|BookingSecretary||Nominated| ||Angela Holt|Treasurer||Nominated| ||Graham Saunt|Maintenance||Table Tennis| ||Marion
Mugglestone|||Parochial Church Council| ||Debbie Hamilton|||Nominated| ||Robert Dilworth|||Packington HistoryGroup| ||Neville William
Bray|||Packington Film Club| ||Claire Upson|||Nominated| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year Currently trying to get the property registered with the ‘Land Registry’ with the no names mentioned on the title but instead the “TRUSTEES” as the title holder. Reason; Trustees change fairly frequently and are always named in this Charity Commission annual report.** DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 **All of the current title holders are deceased and we have been asking our solicitors to get the Land Registry to approve the title holders as The TRUSTEES.** DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |
**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| |||| ||
Angela Holt|Chris Miles| ||
Treasurer|Chairman| ||
27-Nov-23 | 22:36 GMT
27-Nov-23 | 22:37 GMT|| ||
27-Nov-23 | 22:36 GMT
27-Nov-23 | 22:|| DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 |**Charity Name**
**Packington Memorial Hall**|**Charity Name**
**Packington Memorial Hall**|**Charity Name**
**Packington Memorial Hall**|**No (if any)**
**521484**| |---|---|---|---| |**Receipts andpayments accounts**|||| |**For the period**
**from**|Period start date
01/02/2022|**To**|Period end date
31/01/2023| ## **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |
Bar Sales|**17,967**||**-**||**-**||**17,967**||**-**| |Memorial Hall hire individual|**14,305**||**-**||**-**||**14,305**||**15,027**| |Memorital Hall hire regular|**11,642**||**-**||**-**||**11,642**||**-**| |Chairtable Activities|**1,577**||**-**||**-**||**1,577**||**3,009**| |Donations and legacies|**40**||**-**||**-**||**40**||**1,400**| |Refunds|**108**||**-**||**-**||**108**||**168**| |interest|**8**||**-**||**-**||**8**||**1**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**45,647**||**-**||**-**||**45,647**||**19,605**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**|||||||||| ||**45,647**||||||||**19,605**| ## **A3 Payments** |**A3 Payments**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||**-**||**-**|||**-**|||**-**||**-**| |Cleaning|**2,252**||**-**|||**-**|||**2,252**||**1,123**| |computer costs|**632**||**-**|||**-**|||**632**||**633**| |Gas and Electric|**3,838**||**-**|||**-**|||**3,838**||**971**| |Insurance|**1,431**||**-**|||**-**|||**1,431**||**1,259**| |Licence and Fees|**928**||**-**|||**-**|||**928**||**140**| |Maintenance|**5,029**||**-**|||**-**|||**5,029**||**6,829**| |Office/General Admin|**547**||**-**|||**-**|||**547**||**45**| |Other Professional Services|**344**||**-**|||**-**|||**344**||**-**| |Phone Costs|**443**||**-**|||**-**|||**443**||**462**| |Printing,Postage and Stationery|**40**||**-**|||**-**|||**40**||**-**| |raisingfunds|**2,013**||**-**|||**-**|||**2,013**||**1,015**| |Rates|**181**||**-**|||**-**|||**181**||**62**| |Trade Refuse|**438**||**-**|||**-**|||**438**||**412**| |Uncatagorised Expenses expenses|**321**||**-**|||**-**|||**321**||**1,738**| |Wages|**2,986**||**-**|||**-**|||**2,986**||**70**| |Water|**1,394**||**-**|||**-**|||**1,394**||**544**| |Bar Stock|**7,473**||**-**|||**-**|||**7,473**||**-**| |Deposit Returns|**5,796**||**-**|||**-**|||**5,796**||**2,261**| |Errors|**93**||**-**|||**-**|||**93**||**-**| ||**-**||**-**|||**-**|||**-**||**-**| |**_Sub total_ **|**36,179**||**-**|||**-**|||**36,179**||**17,564**| ||||||||||||| |**A4 Asset and investment**|||||||||||| |**purchases, (see table)**|||||||||||| ||**-**|||**-**|||**-**||**-**||| ||**-**|||**-**|||**-**||**-**||| |**_Sub total_ **|**-**|||**-**|||**-**||**-**||**-**| ||||||||||||| |**_Total payments_**|**36,179**|||**-**|||**-**||**36,179**||**17,564**| ||||||||||||| |**_Net of receipts/(payments)_**|**9,468**|||**-**|||**-**||**9,468**||**2,041**| |**A5 Transfers between funds**|**-**|||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**46,567**|||**-**||**-**|||**46,567**||**-**| |**_Cash funds this year end_**|**56,035**|||**-**|||**-**||**56,035**||**2,041**| CCXX R1 accounts (SS) 26/11/2023 1 DocuSign Envelope ID: 3DCED5A7-68FD-4BE7-B0EE-7A784E6AF1A7 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**| |---|---|---|---| |
**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
Bank Current Account
Savings Account
Bar Petty Cash
**Details**
Bank Deposit Account
**Details**
Property
Furniture & Fittings
**Details**
Customer Deposits
Hall hire paid in advance
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**27,253**
**-**
**7,750**
**20,079**
**-**
**953**
**-**
**56,035**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
Print Name

Angela Holt

Chris Miles|| ||||Date of approval| |||Angela Holt|27-Nov-23 | 22| |||Chris Miles|27-Nov-23 | 2| CCXX R2 accounts (SS) ~~26/11/2023~~ ~~2~~ **CHARITY COMMISSION Independent examiner's** FOR ENGLAND AND WALES **report on the accounts Section A Independent Examiner's Report Report to the trustees/** I **On accounts for the year** January 2023 **Cha�ity no** 521484 **ended** I31[s1 ] --1 I _ ___: **(1f any)** _ ___:_[----1. ] ~~I~~ ______[_ ___, ] L___ _____________ **Set out on pages** charity ("the Trust') for the year ended 31 /01 /2023. I report to the trustees on my examination of the accounts of the above **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below*) in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ***** _Please delete the words in the brackets ff they do not apply._ **Signed, Date:** 22/11/2023 **�** ~~1~~ **Name, :�** ~~**�c**~~ **Stretton Relevant professional** Clerk & Responsible Financial Officer (CiLCA) **qualification(s) or body (if any):** ..__ __________________________ __, **Address:** 11 Cottage Lane, Desford, Leicestershire, LE9 9GF **members of** ,__ acking_ton_M_e_mon·al_H_a_11 __________________ � **October 2018** **IER** Section B Disclosure Only complete Il the emaminei needs lo hi9hlighl matters ol concern Isee CC32, IrKle￿￿1enl examinats'on ol chanty a(tounts.' dirEclions and guidance lor examinetsl. Give here brief details of any iterns that the examiner wishes to disclose. IER October 2018