2023-12-31-accounts - Victory Commemoration Hall

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Trustees’ Annual Report for the period

From 1. 1. 23 Period start date to 31.12.23 Period end date Charity name: The Victory Commemoration Hall

Charity registration number: 521396

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Trustees hereby declare that they hold the said premises in trust for the purposes of physical and mental training and recreation and social moral and intellectual development through the media of reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Bottesford aforesaid and its vicinity without distinction of sex or of political religious or other opinions.”
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Financial and operational management of Bottesford Victory Commemoration Hall as a village hall.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

	SORP reference
	Para 1.38
Policy on grant making
	Para 1.38
Policy on social investment
including program related

investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	I am delighted to present this report for the calendar year 2023. It should be noted that this report along with financial statements will be forwarded to the Charity Commission in line with their regulations. It is therefore important that any errors or omissions are corrected so do please let me know if you notice any. During the year the overall level of bookings has improved but it is fair to say that they are probably not back to pre-covid levels. Our Treasurer has provided a financial report and independently audited accounts which have shown the level of income from hirers to support this. Over this last year the committee has made significant efforts to improve the most notably with the installation of new stage curtains and the new boiler, these were both significant investments as mentioned by the Treasurer. In addition; thanks to the efforts of the committee; other non-routine maintenance tasks have been completed like cleaning of the window curtains and the re-polishing of the main hall floor. John and Mim have also overseen numerous other maintenance tasks all of which combine to keep the hall looking good and being the asset to the local community that it should be. Overall the hall is in a good state financially and physically but we must not be complacent and as a committee we need to keep on top of any maintenance and repairs over the next

year. Personally and on behalf of the Committee I would like to thank Mim Forsey (Hall Manager), John Stapleton (Hall Caretaker), Dawn O’Grady (Treasurer) and Libby Kingsley (Secretary) for the significant contribution they have made to the VC Hall’s success over this last year. I would also like to note the continuing efforts of Marilyn and Norman Robinson and thank all Trustees for their help and support. Thank you. Glenn Needham Member of the Management Committee and Chair. 28 May 2024

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Treasurer’s Report - Bottesford VC Hall December 2023 We have had our accounts independently audited for the year 2023 and it has shown that we ended the year with decreased balances in our bank accounts. Our total cash reduced from £116,452 at the end of 2022 to £99,209 at the end of 2024 – a decrease of £17,243 INCOME Our total income for the year was £32,759. Lettings were slightly down in 2023 at £21,971 from £22,458 in 2022 – a difference of £487 Mast rental remained the same at £5,500 Solar panels in 2023 brought in £4,723 which was up £73 on the previous year. To the end of 2023 since first installation, the panels have earned us a total of £43,764. EXPENDITURE Our costs during this period were £33,201 up from £26,882 in the previous year . This can mostly be attributed to increases in wages, cost of utilities, and insurance. ( It is noted energy costs have now started to reduce in 2024) We ended the year with a deficit of £442 (Income less Expenditure) . In addition significant investment was made in the Assets of the hall, most notably replacement of the Stage Curtains and the new Central Heating Boiler (reflected in the Bank Account balances). I would like to propose we accept the audited accounts as a true record of the VC Hall finances for 2023. Dawn O'Grady Treasurer Bottesford VC Hall
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We aim to keep the equivalent of a year’s running cost of the Hall as a reserve against unexpected costs.
Amount of reserves held	Para 1.22	£30,000
Reasons for holding zero reserves	Para 1.22	n/a

Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by user groups, elected or co- opted as per our Trust Deed

Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	The Victory Commemoration Hall
Other name the charity uses	Bottesford Village Hall
Registered charity number	521396
Charity’s principal address	Belvoir Road Bottesford Nottingham NG13 0EU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Glenn Needham	Chair	From Sept 2022
Elizabeth McCrindle Kingsley	Secretary	From Aug 2022
Simon Richard Ling		Resigned May 2024
Anne Ablewhite
Cilla Pallul
Norman John Robinson		Resigned May 2024
Linda Spencer		Resigned May2024
Marilyn Robinson
Dawn O’Grady	Treasurer	From May2023
Mary Elizabeth Marshall		From Mar 2023	U3a
Valerie Carey		From Sep2023	Women’s Institute
Emma Hall		From May2024
Ian Smith		From Nov 2023

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

N/A – Not Applicable

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Elizabeth Kingsley Full name(s) Elizabeth McCrindle Kingsley Position (eg Secretary, Secretary Chair, etc) Date 2.08.24

TTE RDVI TORY COMMEMORATI STATEMENT OF ACCO NT FOR THE YEAR ENDED 31 DECEMBER 2023 HARITY N MBER 521396 N HALL FFI hairman Vacant ecreta E Kingsley reasur8 D"O'Grady - appointed 23 May 2023 N Robinson- resigned 23 May 2023 Custodian Trusiees.. Administrative Trustees.. Charity Commission8rs The Tru.stees who served during the year were.. Elected Trustees.. L Spencer C Palul A Ablewhite S Ling G Needham M Robinson N Robinson I Smith -,appointed 28 November 2023 V Carey - 8ppointed S September 2023 M Marshall - appointed 28 March 2023 Representative Members.. V Lever (Wl) P Carter (U3A) 8ANKER Unity Trust Bank OLICITOR The Ringrose Law Group 4 St Peters Hill, Grantham INDEPENDENT EXAMINER G A Spencer 38 Walnut R08d, Bottesford Nottinghamshire, NG13 OAY

(1) BorrESFORD VICTORY COMMEMORATI N HALL BALAN HEET A AT31DE EMBER 2023 2022 TE 2023 242,517 TAN IBLE FIXED A ET 246,425 URRENT A Cash at Bank Debtors ET 116,452 671 117,123 99,209 694 99,903 RRENT LIABILITIE Creditors & Accruals 4,210 112,913 RRENT A ET 96,147 355,430 342,572 REPRE ENTED BY Gener81 Fund Community Building Fund General Building Fund R8Stricted Unrestricted 198,322 Total 198,322 144,250 198,764 156,666 144,250 355,430 144,250 198,322 342,572 HAIRMA TRE

(2) 80ESF RDVI ME & EXPENDIT REA TORY MMEMORATION HAL NTF R THE YEAR ENDED 31 DE GENERAL F ND EMBER 2023 202 20 022 IN 02 Rent Received Lettings Grants Fund Raising E-on Income Donations Interest Received 5,500 21,971 5,500 22,458 2,667 50 4,723 4,650 515 32,759 67 35,345 XPEN Hall Manager Caretaker Heating and Lighting Rates Water Insurance Internet and Broadband Accountancy Repairs, Cleaning Materials & Sundries Printing, Postage and Stationery Legal Costs Bank Charges Fundraising, Printing, Bingo Tickets & Office Expanses Performing Rights Land Registry, Legal and Professional Fees 9,082 3,708 5,174 223 878 1,393 459 400 11,395 7,015 3,250 2,179 349 453 1,160 416 375 11,281 72 72 347 70 262 70 33,201 26,882 FIN VER EXPENDIT RE 442 8,463 BALAN NDBR HTF RWAR 198,764 190,301 Transfer from the eneral uildin Fund ALANCE FFUNDA AT31DE EMBER 2023 198,322 198.764

(4) BOThESFORD VICTORY XPENDIT REA UNTF MM NITY F MMEMORATION HAL R THE YEAR ENDED 31 DE ND BUILDING FUND ME& EMBER 2023 2023 2022 XPENDIT RE Release of Grant Income Depreciation (478) 12,894 (478) 12,505 12,416 12,027 HTF WARD 156,666 168,693 ALAN NDA AT31DE EMB R 2023 144,250 156,666

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{6) ThE THEA FORD VI COUNT RY MMEMORATI N HALL FOR THE YEAR ENDED 31 DECEMBER 2023 NOTE NTIN IES ASI OF PREPARATION The accounts have been prepared under the historical cost convention and in accordance with the Charities Statement of Recommended Practice and the Charities SORP (FRS 102). INCOMING RE Represents grants, don8tions and gifts, investment income and other unrestricted income on a receivable basis. DEPRE IATI Depreciation of tangible fixed assets in provided at the following 8nnu81 rates in order to write off each asset over its esb'm8tad useful life.. Building Solar Panels Fixtures and Fittings 2Vo Straight Line 5¢/0 Straight Line 25% Reducing 8818nce EF RRED IN ME Deferred income refers to grant income received in respect of tangible fixed assets. The income is deferred and released over the life of the assets. NET IN MIN RE Net incoming resources are stated after charging.. 2023 2022 Depreciation Tangible Fixed Assets 12,894 12,505 18 ET Building Solar Panels Fixtures & Fittings Tot81 Cost as at 1 January 2023 Additions during the year Cost as at 31 December 2023 368,165 21,170 90,281 479,616 16,802 16,802 21,170 107,083.. 496,418 368,165 EPRE IATI Depreciation as at 1 January 2023 Charge for the year Depreaation as at 31 December 2023 146,460 7,363 153,823 12,707 1,059 13,766 77,932 4,472 82,404 237,099 12,894 249,993 Net Book Valu8 as at 1 January 2023 221,705 8,463 12,349 242,517 Net Book Value as at 31 December 2023 214,342 7,404 24,679 246,425

(7) rrE RD VICTORY MMEMORATION HALL R THE YEAR ENDED 31 DECEMBER 2023 TE THEA NT ONT. H AT BANK 2023 2022 Current Account Unity Trust Bank Account Capital Reserve - Building Fund Account Melton Mowbray Building Society - Investment Account Melton Mowbray Building Society - Theatre Account 4,403 40,983 20,348 33,475 49,947 10,941 20,105 33,209 2,250 99,209 116,452 DEBT 2023 2022 Prepayments Accrued Income 694 670 694 670 RE RUAL 2023 2022 Accruals Def8rr8d Grant Income Audit and Accountancy 3,356 400 3,756 3,835 375 4,210

Independent examiner's report to the trustees of Bottesford Victory Commemoration Hall I report on the accounts of the Trust for the year ended 31 DECEMBER 2023, which are set out on pages 1 to 7. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of th8 accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination Is needed. It is my responsibility to= - examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the general Directions given by the Charity Commi&9ion under section 14515) (bl of the 2011 Act, and to stata whather particular matters have come to my attention. Basis of independent examiner's report My examination was carried out, In accordance with the genaral Directions given by the Charity Commission. An examination includes a review of the accounting records kept by tho charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and sqeking exp18n8tions from you as trustees concerning any such matters. Th8 procedures undertaken do not provide all the evidence thal would be required in an audit and consequently no opinion is given as lo whether the accounts present 'true and f8ir view, and the report is limited to those matters set out In the statement below. Independent examiner's statement In connection with my examination, tyo matter has come to my attention.. (1) which gives me reasonable cause to believe that in any material respect the requirements.. - to keep accounting records in accordance with Se10n 145 of the 2011 Act,. and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met., or (2) to which, in my opinion, attention should be (Jrawn in order to enable a proper understanding of the accounts to be reached. Name.. Geoffrey Sp8ncer Address.. 38 Walnut Road, Bottesford, Nottinghamshire, NG13 OAY Date". IS/3ILo

(9) 8OEsFoRD VI TE MMEM AT31 DE RATI N HALL EMBER 2023 FAA 2022 1. IN nrestricte 02 Rent Received Lettings Grants Miscellaneous E-on Income Donation 5,500 21,971 5,500 22,458 2,667 50 4,723 4,650 32,244 35,278 . MANA EMENT & ADMINI nrestricted Hall Manager Caretaker Heating and Lighting Rates Water Insurance Internet and Broadband Accountancy Repairs, Cleaning Materials and Sundries Printing, Postage and Stationery Legal Costs Bank Charges Fundraising, Printing, Bingo Tickets,& Office Expenses Performing Rights Lic8nces & Affiliation Fees TRATI HARITY 9,082 3,708 5,174 223 878 1,393 459 400 11,395 7,015 3,250 2,179 349 453 1,160 416 375 11,281 72 72 347 70 33,201 262 70 26,882 Restricted Depreciation Release of Grant Income 12,894 (478) 12,505 {478> TA 45,617 38,909 3. REPAIR LEANIN ATERIAL ND Window Cleaning Cleaning Materials General Building Repairs Mobile Phone Cleaning General Maintenance 330 5,952 252 3,730 1,131 11,395 4,086 232 3,375 3,588 11,281

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