2022-12-31-accounts - Victory Commemoration Hall

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Trustees’ Annual Report for the period

From 1. 1. 22 Period start date To 31.12.22 Period end date Charity name: The Victory Commemoration Hall

Charity registration number: 521396

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Trustees hereby declare that they hold the said premises in trust for the purposes of physical and mental training and recreation and social moral and intellectual development through the media of reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Bottesford aforesaid and its vicinity without distinction of sex or of political religious or other opinions.”
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Financial and operational management of Bottesford Victory Commemoration Hall as a village hall.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related

investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Committee has operated with a rotating Chair from September 2022 drawn from the VC Hall Management Committee. This has allowed new members of the Committee, including myself, to experience chairing meetings until a permanent Chair is found. I am pleased, as rotating Chair for the AGM meeting, to present the Annual Report for the year to 31st December 2022. February 2022 finally saw the ending of Covid restrictions in the UK and the beginning of normality for the village hall. With advance bookings and the gradual return of many of our regular hall users and classes I am pleased to report that the Hall is now back to operating across 7 days per week. The focus for the Committee this year has been on general hall maintenance including outside painting and refurbishment of the hall floor. A hall improvement sub-committee will review any further investment required over the next few years to ensure that the hall continues to be an attractive asset for the

local community. On behalf of the Committee I would like to thank to Mim Forsey (Hall Manager), John Stapleton (Hall Caretaker), Norman Robinson (Treasurer) and Libby Kingsley (secretary) for the significant contribution they have made to the VC Hall success over this post Covid period. And offer my personal thanks to all committee members for their help and support over the past year. Thank you. Glenn Needham Member of the Management Committee and Rotating Chair at the AGM meeting 23 May 2023

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

	Review of the charity’s financial position at the end of the period	Para 1.21	We have had our accounts independently audited and I am pleased to be able to say that in 2022 our income started to return to normal levels following the impact of Covid, and we ended the year with an increased balance in our bank accounts. Our total cash increased from £108,061 at the end of 2021 to £116,452 at the end of 2022. INCOME Our total income for the year was £35,345 which included a covid grant amount of £2,667. Within the remainder : • lettings were up compared to 2021 at £22,458, from £12,392 in 2021. • Mast rental was the same at £5,500 • Our solar panels last year brought in £4,650 which is up £982 on the previous year. To the end of 2022 since installation, the panels have earned us £39,041. EXPENDITURE Our costs during this period were £26,882 up from £20,435 in the previous year as we slowly returned to a more normal level of lettings. We ended the year with a surplus of £8,463 to increase our already healthy bank balance. We are aware however that there are likely to be some significant maintenance items and improvements due in the near future and we are well placed to meet that expense. I would like to propose we accept the audited accounts as a true record of the VC Hall finances for 2022. Norman Robinson Treasurer.

Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We aim to keep the equivalent of a year’s running cost of the Hall as a reserve against unexpected costs.
Amount of reserves held	Para 1.22	£30,000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by user groups, elected or co- opted as per our Trust Deed

Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	The Victory Commemoration Hall
Other name the charity uses	Bottesford Village Hall
Registered charity number	521396
Charity’s principal address	Belvoir Road Bottesford Nottingham NG13 0EU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Glenn Needham	RotatingChair	From Sept 2022
Elizabeth McCrindle Kingsley	Secretary	From Aug 2022
Simon Richard Ling
Anne Ablewhite
Cilla Pallul
Norman John Robinson
Linda Spencer
Marilyn Robinson
Dawn O’Grady	Treasurer	From May2023
Mary Elizabeth Marshall		From Mar 2023	U3a
Valerie Carey		From Sep2023	Women’s Institute

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Elizabeth Kingsley Full name(s) Elizabeth McCrindle Kingsley Position (eg Secretary, Secretary Chair, etc) Date 8.9.23

BOTTESFORD VICTORY MM STATEMENT cou R THE YEAR ENDED 31 DECEMBER 2022 CHARITY NUMBER 521396 TION HALL FFI ER immn Vacant M ROlnson- SIgned June 2022 Secreta L Klngsley- appointed September 2022 F Stapleton - resigned June 2022 Treasurer N Robin8 TEE Custodian Trust?95: Administrative Trustees: Chaiity Commissioners The Trustees who Seed during the year were: Elècted Trustses.. B Cooper L Spen¢er C Palul A Ablewhrte V Levtr R Davls - resigned June 2022 D Paine - re$igned June 2022 S Ling J Moss - resigned June 2022 M Reid F staetOn- resigned June 2022 G Needham - appointed September 2022 M Robinson - appolnted Jun8 2022 Repre8entati¥e Members.. V Lever (wi) P Carter (U3A) KE Unty Trust Bank The Ringrose Law Group 4 St Peters Hill, Grantham IN EPEND G A Spencer 38 Walnut Road, Bottesford Nottingham$hire, NG13 OAY

BOTTESFORD VICTORY COMMEMORATION HALL BALAN EETA AT31 DE EMBE 022 021 NO 2022 254,542 TAN IBL 242,517 CURRENT A Cash at Bank Debtors ET 108,C61 1,079 109,140 116,452 670 117,123 RENT LIABILITIES Creditors & Accruals 4,898 4,210 104,452 URREN ASSETS 112,913 8,994 355,430 REPRESENTED BY General Fund Community Building Fund General Building Fund Rg$lrictgd Unrestricted Total 198,764 198,764 156,666 190,301 168,693 156,666 358,994 156,666 198,764 355,430 CHAIRMAN TREASURE

121 TTESFORD VICTORY COMMEMORATI N HALL ME & EXPENDIT RE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER2022 ERAL IN 2022 2022 2021 20 IN 02 Rent Receivad Letting$ Grants Fund Raising E-on Incomo Donations Inler8sI Received 5,500 22,458 2,667 5,500 12,392 16.335 4,650 67 35,345 583 38,478 EXPENDITURE Hall Manager Caretaker Heating and Lighting Roles Water Insurance Intemet and Broadband Accountancy Repairs, Cleaning Materials & Sundries Printing, Postage and Stationery Legal Costs Bank Chargos Fundraising, Printing, Bingo Tickets & Office Expenses Performing Rights Land Registry, Legal and Professional Fees 7,015 3,250 2,179 349 453 1,160 416 375 11,281 6,777 3,170 1,964 178 304 1,080 374 375 5,496 72 72 262 70 515 130 26,882 20,435 EX FIN R EXPENDIT RE 8,463 18,043 BAL4NCE OF F ND UGHT FORWARD 1,301 172,258 Transfer f om the General Buildin BALAN FUND AS AT 31 DECEMBER 2022 198,764 190,301

(4) 0ESF0RD VICTORY COMMEMORATION HALL INCOME & EXPENDITURE A OUNT FOR THE YEAR ENDED 31 DEC MMUNITY FUND BUILDING FUND MB EXPENDITURE Release of Grant Income Depreciation (478) 12,505 (478) 13.740 12.027 13.262 ROUGHT FORWARD 168,693 181,955 LAN 156,88e 168.693

(61 BOTTESF THE ACC RDVI RY MMEM RATI N HALL UNTS FOR THE YEAR ENDED 31 DECEMBER 2022 NOTES T BASIS OF PREPARATION The accounts have been prepared under the historieal cost convention and in accordance with the Charities Slalement of Reeommended Practice and the Charits'es SORP {FRS 102). INCOMIN RE RCES Represents grants, donations and gs, investment income and other unrestricted income on a rgceivable basis. PRECIATION Deprèciation of tsngible fixed assets in provided al the following annual rates in order to write off each asset over its esbmaled useful Its.. Building Solar Panels Fixtures and Frttings 2% Straight Line 5% Straight Line 25% Reduang Balance EFERRED INCOME Defe&d income refers to grant Income recelved In respect of tangible fixed assets. The income is deferred and released over the life of the assets. NET INCOMING RE Net incoming resources are stated after charging.. 2022 2021 Depreciation Tangible Fixed Assets 12,505 15,512 AN IBLE FIXEDA ET Building Solar Panels Fixtures & Fittings Total COST Cost as at 1 January 2022 Add(iions during the year Cost as at 31 December 2022 368.165 21,170 89,801 480 90,281 479,136 368,165 21.170 479.616 DEPRECIATI Depreciation as al 1 January 2022 Charge for the year Depreciation as al 31 De*mb8r 2022 139,097 7,363 146,460 11,648 1,059 12,707 73.849 4,083 77.932 224,594 12,505 237,099 Nel Book Value as at 1 January 2022 229,068 9.522 15,952 254.542 Nel Book Value as at 31 December 2022 221,705 8.463 12,349 242,517

(7) BOTTESFORD ICT RY COMMEMORATION HALL E ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022 TO CONT. 2022 2021 Current Account Unity Tfust Bank Account Capital Reserve- Buildlng Fund Account Melton Mowbray Building Society- Inveslment Account Melton IAowbray Building Society- Theatre Account 49,947 10,941 20,105 33.209 2.250 116,452 108,061 41,611 11,052 20,062 33,093 EBTOR 2022 2021 prePanentS Accrued Income 670 979 100 1,079 670 ITORS & ACCRUALS 2022 2021 A¢cnJals Deferred Grant Income Audit and Accountancy 3,835 375 4,210 4.313 375 4,688

191 BOTTESF RD VICTORY COMMEMORATION HALL SOFA 2022 2021 1. INCOME nrestricl d 02 Rent Received Lellings Grants Miscellaneous E-on Income Donation 5,500 12,392 16,335 22,458 2,667 4,eO 3,668 35,278 37,895 2. MANAGEMENT & nreslricted Hall Manager Caretakgr Heating and Lighting Rat&$ Water Insurance Inlernel and Broadband Accountancy Repairs, Cleaning Materials and Sundries Printing, Postage and Slalionery Legal Costs Bank Charges Fundraising, Printing, Blngo Tickets & Office Expenses Performing Rights Licences & Affiliation Fees TRATION OF CH 7,015 3,250 2.179 349 453 1,160 416 375 11,281 6,777 3,170 1,964 178 304 1,080 374 375 5,496 72 72 262 70 26,882 515 130 20,435 Restricted Depreciation Release of Grant Incorne 12,505 (478) 13,740 14781 38,908 33,697 3. REPAIRS CLEANING MATERIAL NDRIE Window Cleaning Cleaning Materials General Building Repairs Mobilg Phone Cleaning General Maintenan¢e 155 4,086 232 3,375 3,588 2,501 136 2,180 524 5,496

Independent examinèr's report to the trustees of Bottesford Wictory Commemoration Hall I report the acwunts of the TTu6t for the year ended 31 DECEMBER 2022, thich are set out on pages 1 to 7. Respectlve responslbllitios of trustees and examiner The charitys tfU$tees are responsible for the Preparation of the accounts. The charity's truslees consider that an audit is not required frjr this year under section 14412} of the Charities Act 2011 (the 2011 Act) and that an Independent examlnation 18 needed. It Is my responslbllity to: - examine Ihe accounts under section 145 of the 2011 Act,. - to follow the procedures laid down in the general Directions glven by the Charty Commission under section 145 {51 {bl of the 2011 Act,. and - to state vthether particular mattèrs have come to my attention. Basis of indgpondont examlner's roport My examination was carried out in axordance with tho general Directions given by the Charity Commission. An examination includes a review of the accountlng records kept by Ihe charfty and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and $88king explanations from you as trust88S conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and nsequentlY no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the ststement below. Indendent examine5 statement In connection with my examinatlon, no matter has come to my attention.. (1) which gives me reasonable cause to believe that in any matsrial respect the requirements: - to keep accounting records in accordance with section 145 of the 2011 Act,. and - to prepare accounts which accord vfith the accounting records and compty with the aox)unti requirements of the 2011 Act have not been met" or (2) to which, in my opinton. attention should be drawn in oftler to enable 8 proper understanding of the accounts to be reathed. Name.. Geoffrey Spencer Address: 38 Walnut Road, Bottesford, N¢)ttingham5hire, NG13 OAY Date..