2021-03-31-accounts

Description	ofthe charity's trusts	ofthe charity's trusts	ofthe charity's trusts	ofthe charity's trusts	ofthe charity's trusts
Type of governing		document						The Group's governing documents are those ofthe The
								Scout Association. They consist ofa Royal Charter, which	in
								turn gives authority to the Bye Laws ofthe Association and
								The Policy, Organisation and Rules of The Scout Association.
(e.g. trust	deed, constitution)
How the charity is constituted								The Group is a trust established under its rules which are
								common to all Scouts.
(e.g. trust,	association,			company)
Trustee selection		methods						The Trustees are appointed in accordance with the Policy,
(e.g. appointed		by, elected			by)			Organisation and Rules ofThe Scout Association.
Additional	governance			issues (optional			information but encouraged as best practice)
You may choose		to include			additional			The Group is managed by the Group Executive Committee,
information,	where relevant,				about:			the members ofwhich are the 'Charity Trustees' ofthe Scout
								Group which is an educational charity. As charity trustees they
								are responsible for complying with legislation applicable to
								charities. This includes the registration, keeping proper
								accounts and making returns to the Charity Commission as
								appropriate.
Policies and procedures				adopted		for:
a)the induction and training oftrustees; trustee' consideration of major risks and							b)	The Committee consists of3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout
the systems and		procedures			to manage			Leaders, individual section leaders (ifopted to take on the
them								responsibility) and parent's representation and meets every
								month.
								Members ofthe Executive Committee complete 'Essential
								Information forExecutive Committee' training within the first 5
								months ofjoining the committee.
								This Group Executive Committee exists to support the Group
								Scout Leader in meeting the responsibilities ofthe
								appointments and is responsible for:
								The maintenance of Group property;
								The raising offunds and the administration ofGroup finance;
								The insurance of persons, property and equipment;
								Group public occasions;
								Assisting in the recruitment ofleaders and other adult
								support;
								Appointing any sub committees that may be required;
								Appointing Group Administrators and Advisors other than
								those who are elected.

Risk and Internal Control
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss ofleaders. The group is totally reliant upon
volunteers to run and administer the activities ofthe group.	If
there was a reduction in the number of leaders to an
unacceptable level in a particular section orthe group as a
whole then there would have to be a contraction,
consolidation or closure ofa section. In the worst case
scenario the complete closure ofthe Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18.If there was a reduction	in
membership in a particular section orthe group as whole then
there would have to be a contraction, consolidation or closure
ofa section. In the worst case scenario the complete closure
ofthe Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

				The Purpose ofScouting
Summary	ofthe objects ofthe		charity set	Scouting exists to actively engage and support				young people
out in its	governing	document		in their personal development, empowering them to make a positive contribution				to society.
				The Values ofScouting
				As Scouts we are guided by these values:
				Integrity - We act with integrity;	we are honest,			trustworthy
				and loyal.
				Respect - We have self-respect	and respect for			others.
				Care - We support others and take care of		the	world in which
				we live.
				Belief - We explore our faiths, beliefs and attitudes.
				Cooperation -We make a positive difference;			we co-operate
				with others and make friends.
				The Scout Method
				Scouting takes place when young people,		in partnership			with
				adults, work together based on	the
				values of Scouting and:
				-enjoy what they are doing and	have fun
				- take part in activities indoors and outdoors
				-leam by doing
				-share in spiritual reflection
				—take responsibility and make choices
				-undertake new and challenging	activities
				—make and live by their Promise.
Summary	ofthe main activities		in relation
to these	objects

Summary	Summary	of	the	main	achievements	achievements	achievements	of
			the	charity during the year
									2020 has seen the challenges ofa global pandemic.
									Throughtout this period 1st Ledbury	Scouts have maintained
									contact among all members ofthe scouting group. Despite
									the challenges of not having face to face meetings,		the exec
									has met on line and maintained the	meeting schedule		to
									ensure that when permitted, the organisation was able			to get
									back to face to face scouting safely	and smoothly. The
									groups finances remain healthy and	significant maintanance
									work has been carried out to ensure	that the HQ is safe and
									fit for purpose. This work was planned during this accounting
									eriod but carried out in FY21-22.
Brief statement		ofthe charity's				policy on
reserves									Reserves Policy
									The Group's policy on reserves is to hold sufficient		resources
									to continue the charitable activities of the group			should
									income and fundraising activities	fall short. The		Group
									Executive Committee considers that the group should			hold a
									sum equivalent to 12 months running costs, circa			210000
									against the risks of section	closures and		building
									The Group held reserves of approximately f80,873			against
									this at year end. This is above the level required for		operating
									expenses. 850,000 of these reserves were donated		this year
									by the Helping Hand Company for	a project to run	jointly with
									the local guides to create something of long term		benefit to
									local young people. This donation is ringfenced.
Quantify	and explain			any	designations
Details of any		funds		materially		in deficit
(circumstances		plus		steps	to eliminate)
Further	financial		review details			(optional		information)
You may		choose to			include additional
	information,			where relevant,			about:
~ the	charity's		principal		sources		offunds
			(including		any	fundraising);
~ how	expenditure			has supported			the	key
			objectives ofthe				charity;
	~ investment			policy and objectives;					Investment Policy
									The Group does not have sufficient	funds to invest	in longer
									term investments. The Group has	therefore adopted		a risk
									averse strategy to the investment	of its funds. All	funds are
									held in cash using only mainstream banks or			building
									societies.

						Forthe year from	01/04/2020	01/04/2020	To	31/03/2021
~		~	~	~ «
								2021/20			2019/20
						Unrestricted funds	Restricted	funds	Endowment funds	Total funds	Total funds
						6	8
Receipts
Donations,	legacies and similar
Membership	subscriptions					3,454					7,025
Less: Membership		subscriptions			paid on
(Net/««//c««/y//v««/Dis/r«t)		««««««««««««««««««
Net membership		subscriptions			retained	3,454					7,025
Donations						272		50,000			60
Legacies
Parent Contribution to			Camp/Activities								220
Gift Aid						1,891					2,086
Other similar	income
		Sub	total
Grants
Herefordshire	Council		Grant			10,000
Other grants
		Sub	total
Fundraising (gross)
Hellens Festival											1,154
Tesco Bag Pack											1,382
Detail 3
Other fundraising		activities
		Sub	total
Investment	income
Bank interest
Building Society		interest
The Scout Association			Short Term
Investment	Service
Property Rent income											295
Other investment		income
		Sub	total
		Total		Gross /ncome
Asset and	investment			sales, etc.
				Total receipts

			Receipts	and Payments	Account
			Forthe year from	01/04/2020		31/03/2021
e	e e ~	~
				2021/20			2019/20
			Unrestricted funds	Restricted funds	Endowment funds	Total funds	Total funds
			6	6	6
Payments
Charitable	Payments
Youth programme and activities			176				1,063
Adult support	and training
Waste							156
Water and Sewerage			71				163
Electricity and Gas							536
Insurance			652
Maintenance	Repairs and Renewals		95				1,633
Materials and equipment							215
Printing and	photocopying
Contribution	to camp costs						2,686
Uniforms: Neckers 5 Badges							913
AGM and trustee expenses							15
Capitation Fee			2 350
ITSpend
Miscellaneous	Spend		25
Subs Refund							179
Admin			119				60
	Sub total
Fundraising	expenses
Hellen's Festival: Food for Volunteers (Adults & Children)							92
Detail 2
Detail 3
Other fundraising costs
	Sub total
Total Gross Expenditure
Asset and	investment	purchases,
etc.							176
	Totalpayments
Net	ofreceiptsl(payments)
Transfers	between funds
Cash funds last year end			20,026				19,550
Cash funds this year end

					31stMar	2D21		31stl@ar2020
				Unrestricted	Restricted funds	Endowment	Total funds	Total funds
				funds		funds
				6
Cashfunds
Bank current account				80,&7&				20,026
Bank deposit account
Building society account
The Scout Association		Short Term
Investment Service
Cash/Roats
Total cash funds
Other monetary assets
Tax claim
Debts due from the
County/Area/District/Group
Insurance claim
Sub	total
Investment assets
Investment property -		detail
Quoted investments
Other investments —detail
Sub	total
Non monetary assets for charity's
own use
Badge stock				1,015				758
Shop stock
Other stock
Land and buildings (derived Insurance document)			from Unity	211,767				204,606
Motor vehicles
Scouting equipment,	furniture		etc	18,665				18,180
Other
Sub	total
Liabilities
Accounts not yet paid
Expenses incurred but		not invoiced
Subscriptions not yet	paid
i.oan - detail
Other liabilities: Subs	Refund due to Corona
Virus
Sub	total