|Description|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts|ofthe charity's trusts||||| |---|---|---|---|---|---|---|---|---|---| |Type of governing||document||||||The Group's
governing
documents
are those ofthe The|| |||||||||Scout Association.
They consist ofa Royal Charter,
which|in| |||||||||turn gives authority
to the Bye Laws ofthe Association
and|| |||||||||The Policy, Organisation
and Rules of The Scout Association.|| |(e.g. trust|deed, constitution)||||||||| |How the charity is constituted||||||||The Group is a trust established
under
its rules which are|| |||||||||common to all Scouts.|| |(e.g. trust,|association,|||company)|||||| |Trustee selection||methods||||||The Trustees are appointed
in accordance
with the Policy,|| |(e.g. appointed||by, elected|||by)|||Organisation
and Rules ofThe Scout Association.|| |Additional|governance|||issues (optional|||information
but encouraged
as best practice)||| |You may choose||to include|||additional|||The Group is managed
by the Group Executive Committee,|| |information,|where relevant,||||about:|||the members
ofwhich are the 'Charity Trustees' ofthe Scout|| |||||||||Group which is an educational
charity. As charity trustees they|| |||||||||are responsible
for complying
with legislation
applicable
to|| |||||||||charities. This includes the registration,
keeping
proper|| |||||||||accounts and making
returns
to the Charity Commission
as|| |||||||||appropriate.|| |Policies and procedures||||adopted||for:|||| |a)the induction
and training
oftrustees;
trustee'
consideration
of major risks and|||||||b)|The Committee
consists of3 independent
representatives,
Chair, Treasurer and Secretary together
with the Group Scout|| |the systems and||procedures|||to manage|||Leaders,
individual
section leaders
(ifopted to take on the|| |them||||||||responsibility)
and parent's
representation
and meets every|| |||||||||month.|| |||||||||Members ofthe Executive
Committee
complete
'Essential|| |||||||||Information
forExecutive Committee'
training
within the first 5|| |||||||||months ofjoining the committee.|| |||||||||This Group Executive Committee
exists to support the Group|| |||||||||Scout Leader in meeting
the responsibilities
ofthe|| |||||||||appointments
and is responsible
for:|| |||||||||The maintenance
of Group property;|| |||||||||The raising offunds and the administration
ofGroup finance;|| |||||||||The insurance
of persons,
property
and equipment;|| |||||||||Group public occasions;|| |||||||||Assisting
in the recruitment
ofleaders and other adult|| |||||||||support;|| |||||||||Appointing
any sub committees
that may be required;|| |||||||||Appointing
Group Administrators
and Advisors other than|| |||||||||those who are elected.|| |Risk and Internal
Control|| |---|---| |The Group Executive Committee
has identified
the major risks|| |to which they believe the Group is exposed, these have been|| |reviewed
and systems
have been established
to mitigate|| |against them. The main areas of concern that have been|| |identified
are:|| |Damage to the building,
property
and equipment.
The Group|| |would request the use of buildings,
property
and equipment|| |from neighbouring
organisations
such as the church,|| |community
centre and other Scout Groups. Similar reciprocal|| |arrangements
exist with these organisations.
The Group has|| |sufficient
buildings
and contents insurance
in place to mitigate|| |against permanent
loss.|| |Injury to leaders, helpers,
supporters
and members.
The|| |Group through
the capitation fees contributes
to the Scout|| |Associations
national accident insurance
policy. Risk|| |Assessments
are undertaken
before all activities.|| |Reduced
income from fund raising. The Group
is primarily|| |reliant upon income from subscriptions
and fundraising.
The|| |group does hold a reserve to ensure the continuity
of|| |activities should there be a major reduction
in income. The|| |Committee
could raise the value of subscriptions
to increase|| |the income to the group on an ongoing
basis, either|| |temporarily
or permanently.|| |Reduction
or loss ofleaders. The group
is totally reliant upon|| |volunteers
to run and administer
the activities ofthe group.|If| |there was a reduction
in the number of leaders to an|| |unacceptable
level
in a particular section orthe group as a|| |whole then there would
have to be a contraction,|| |consolidation
or closure ofa section. In the worst case|| |scenario the complete closure ofthe Group.|| |Reduction
or loss of members.
The Group provides
activities|| |for all young people aged 6 to 18.If there was a reduction|in| |membership
in a particular
section orthe group as whole then|| |there would have to be a contraction,
consolidation
or closure|| |ofa section. In the worst case scenario the complete
closure|| |ofthe Group.|| |Risk and Internal
Control|| |The group has in place systems of internal
controls that are|| |designed
to provide reasonable
assurance
against
material|| |mismanagement
or loss, these include 2 signatories
for all|| |payments
and a comprehensive
insurance
policies to ensure|| |that insurable
risks are covered.|| |||||The Purpose ofScouting|||||| |---|---|---|---|---|---|---|---|---|---| |Summary|ofthe objects ofthe||charity set|Scouting exists to actively engage and support||||young people|| |out in its|governing|document||in their personal
development,
empowering
them to make a positive contribution||||to society.|| |||||The Values ofScouting|||||| |||||As Scouts we are guided
by these values:|||||| |||||Integrity - We act with integrity;|we are honest,|||trustworthy|| |||||and loyal.|||||| |||||Respect - We have self-respect|and respect for|||others.|| |||||Care - We support others and take care of||the|world
in which||| |||||we live.|||||| |||||Belief - We explore our faiths, beliefs and attitudes.|||||| |||||Cooperation
-We make a positive difference;|||we co-operate||| |||||with others and make friends.|||||| |||||The Scout Method|||||| |||||Scouting takes place when young people,||in partnership|||with| |||||adults,
work together based on|the||||| |||||values of Scouting and:|||||| |||||-enjoy what they are doing and|have fun||||| |||||- take part in activities indoors and outdoors|||||| |||||-leam by doing|||||| |||||-share
in spiritual
reflection|||||| |||||—take responsibility
and make choices|||||| |||||-undertake
new and challenging|activities||||| |||||—make and
live by their Promise.|||||| |Summary|ofthe main activities||in relation||||||| |to these|objects||||||||| |Summary|Summary|of|the|main|achievements|achievements|achievements|of||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||the|charity during the year||||||||| ||||||||||2020 has seen the challenges
ofa global pandemic.|||| ||||||||||Throughtout
this period 1st Ledbury|Scouts have maintained||| ||||||||||contact among
all members
ofthe scouting
group. Despite|||| ||||||||||the challenges
of not having face to face meetings,||the exec|| ||||||||||has met on line and maintained
the|meeting
schedule||to| ||||||||||ensure that when
permitted,
the organisation
was able|||to get| ||||||||||back to face to face scouting
safely|and smoothly.
The||| ||||||||||groups finances
remain
healthy
and|significant
maintanance||| ||||||||||work has been carried out to ensure|that the HQ is safe and||| ||||||||||fit for purpose.
This work was planned
during
this accounting|||| ||||||||||eriod but carried out in FY21-22.|||| |Brief statement||ofthe charity's||||policy on||||||| |reserves|||||||||Reserves Policy|||| ||||||||||The Group's
policy on reserves
is to hold
sufficient||resources|| ||||||||||to
continue
the
charitable
activities
of the
group|||should| ||||||||||income
and
fundraising
activities|fall
short.
The||Group| ||||||||||Executive
Committee
considers
that the group
should|||hold a| ||||||||||sum
equivalent
to 12 months
running
costs,
circa|||210000| ||||||||||against
the
risks
of
section|closures
and||building| ||||||||||The Group
held
reserves
of approximately
f80,873|||against| ||||||||||this at year end. This is above the level required
for||operating|| ||||||||||expenses. 850,000 of these reserves
were donated||this year|| ||||||||||by the Helping
Hand
Company
for|a project to run|jointly with|| ||||||||||the local guides
to create
something
of long term||benefit to|| ||||||||||local young people. This donation
is ringfenced.|||| |Quantify|and explain|||any|designations|||||||| |Details of any||funds||materially||in deficit||||||| |(circumstances||plus||steps|to eliminate)|||||||| |Further|financial||review details|||(optional||information)||||| |You may||choose to|||include additional|||||||| ||information,|||where
relevant,|||about:|||||| |~ the|charity's||principal||sources||offunds|||||| ||||(including||any|fundraising);||||||| |~ how|expenditure|||has supported|||the|key||||| ||||objectives ofthe||||charity;|||||| ||~ investment|||policy and objectives;|||||Investment
Policy|||| ||||||||||The Group does not have sufficient|funds to invest|in longer|| ||||||||||term
investments.
The
Group
has|therefore
adopted||a risk| ||||||||||averse
strategy
to the investment|of its funds.
All|funds are|| ||||||||||held
in
cash
using
only
mainstream
banks
or|||building| ||||||||||societies.|||| ## |||||||Forthe year
from|01/04/2020|01/04/2020|To|31/03/2021|| |---|---|---|---|---|---|---|---|---|---|---|---| |~||~|~|~ «|||||||| |||||||||2021/20|||2019/20| |||||||Unrestricted
funds|Restricted|funds|Endowment
funds|Total funds|Total funds| |||||||6|8||||| |Receipts|||||||||||| |Donations,|legacies and similar||||||||||| |Membership|subscriptions|||||3,454|||||7,025| |Less: Membership||subscriptions|||paid on||||||| |(Net/««//c««/y//v««/Dis/r«t)||««««««««««««««««««|||||||||| |Net membership||subscriptions|||retained|3,454|||||7,025| |Donations||||||272||50,000|||60| |Legacies|||||||||||| |Parent
Contribution
to|||Camp/Activities||||||||220| |Gift Aid||||||1,891|||||2,086| |Other similar|income||||||||||| |||Sub|total||||||||| |Grants|||||||||||| |Herefordshire|Council||Grant|||10,000|||||| |Other grants|||||||||||| |||Sub|total||||||||| |Fundraising
(gross)|||||||||||| |Hellens
Festival|||||||||||1,154| |Tesco Bag Pack|||||||||||1,382| |Detail 3|||||||||||| |Other fundraising||activities|||||||||| |||Sub|total||||||||| |Investment|income||||||||||| |Bank interest|||||||||||| |Building Society||interest|||||||||| |The Scout Association|||Short Term||||||||| |Investment|Service||||||||||| |Property
Rent income|||||||||||295| |Other investment||income|||||||||| |||Sub|total||||||||| |||Total||Gross /ncome|||||||| |Asset and|investment|||sales, etc.|||||||| |||||Total receipts|||||||| ## ||||Receipts|and Payments|Account||| |---|---|---|---|---|---|---|---| ||||Forthe year
from|01/04/2020||31/03/2021|| |e|e
e
~|~|||||| |||||2021/20|||2019/20| ||||Unrestricted
funds|Restricted funds|Endowment
funds|Total funds|Total funds| ||||6|6|6||| |Payments|||||||| |Charitable|Payments||||||| |Youth programme
and activities|||176||||1,063| |Adult support|and training||||||| |Waste|||||||156| |Water and Sewerage|||71||||163| |Electricity
and Gas|||||||536| |Insurance|||652||||| |Maintenance|Repairs
and Renewals||95||||1,633| |Materials
and equipment|||||||215| |Printing
and|photocopying||||||| |Contribution|to camp costs||||||2,686| |Uniforms:
Neckers 5 Badges|||||||913| |AGM and trustee expenses|||||||15| |Capitation
Fee|||2 350||||| |ITSpend|||||||| |Miscellaneous|Spend||25||||| |Subs Refund|||||||179| |Admin|||119||||60| ||Sub total||||||| |Fundraising|expenses||||||| |Hellen's
Festival: Food for Volunteers
(Adults
& Children)|||||||92| |Detail 2|||||||| |Detail 3|||||||| |Other fundraising
costs|||||||| ||Sub total||||||| |Total Gross Expenditure|||||||| |Asset and|investment|purchases,|||||| |etc.|||||||176| ||Totalpayments||||||| |Net|ofreceiptsl(payments)||||||| |Transfers|between funds||||||| |Cash funds last year end|||20,026||||19,550| |Cash funds this year end|||||||| ||||||31stMar|2D21||31stl@ar2020| |---|---|---|---|---|---|---|---|---| |||||Unrestricted|Restricted funds|Endowment|Total funds|Total funds| |||||funds||funds||| |||||6||||| |Cashfunds||||||||| |Bank current account||||80,&7&||||20,026| |Bank deposit account||||||||| |Building society account||||||||| |The Scout Association||Short Term||||||| |Investment
Service||||||||| |Cash/Roats||||||||| |Total cash funds||||||||| |Other monetary assets||||||||| |Tax claim||||||||| |Debts due from the||||||||| |County/Area/District/Group||||||||| |Insurance
claim||||||||| |Sub|total|||||||| |Investment
assets||||||||| |Investment
property -||detail||||||| |Quoted investments||||||||| |Other investments
—detail||||||||| |Sub|total|||||||| |Non monetary assets for charity's||||||||| |own use||||||||| |Badge stock||||1,015||||758| |Shop stock||||||||| |Other stock||||||||| |Land and buildings
(derived
Insurance
document)|||from Unity|211,767||||204,606| |Motor vehicles||||||||| |Scouting
equipment,|furniture||etc|18,665||||18,180| |Other||||||||| |Sub|total|||||||| |Liabilities||||||||| |Accounts
not yet paid||||||||| |Expenses
incurred
but||not invoiced||||||| |Subscriptions
not yet|paid|||||||| |i.oan - detail||||||||| |Other liabilities: Subs|Refund due to Corona|||||||| |Virus||||||||| |Sub|total|||||||| ## ##