Trustees, Annual Report For the period From {start date) to end date Section A Reference a nd adm iiiistration details Charity name 1st Holmer (Hereford) Scout Group Other names the charity is known by Registered charity numb8r (tf 8ny) HQ registration number Charty's principal address Holmer Scout Headquarters Highmore Street Hereford Postcodg Names of th8 ¢harty trustees who manage the charity lThw•vwll b8 pvblish8din Ihegnnu81 r•port oflh• chorily8ncltho Ch•rtlyReoisterllrepothng for8 Rgolslornd Ch•rfly tha charftyrngul•lwl Tru8teo Name Offlce (If any) Dates actod If not for wholè yoar Mr Simon Carter Mrs Kim Carter Mr Gl n Davies Mrs Jackie Mumford Grou Chair Grou Treasurer GSL Ex-officio DGSL Ex-officio 10 11 12 pi Names addresses of advisers (optional information but encouraged as best praclicel lrnes& 11 0&p)lIsh8o11n lh8 annu81 rnwrtolth&¢h8rttyJ of advisor Independent Scrutineer Name Charles Brotherton Address CWM Mawr, Chapel Lane, Llanymynech, Powys, SY22 6EW 1 LT10000113rd December 20181
Section B Structure, overnance and mana ement Description of the charity's trusts Type of goveming document le.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Byelaws of Ihe Association and The Policy. Organisation and Rules of The Scout Association. How the charity is constituted le.g. Irusl. associalion, company) The Group is a trust established under its rules which are common lo all Scouts. Trustee selection methods {e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation aThJ Rules of The Scout Association. Additional gov8rnance issuès (option81 information but encouraged as best practi) You may choos8 to Includ8 additional information, where rèlevant, about.. The Group is managed by the Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which 18 an educational charity. As charty trustees they are responsible for complying wilh legislation applicable lo charities. This includes the registration, keeping proper accounts and making relurns to the Charity Commission as appropriate. Policies and procedures adopted for.. al the induction and training of trustees., bl truslee, consideration of major risks and the sy5t8ms and procedures to manage them Th8 Committee consists of Group Chair, a Tr88surer, together with the Group Scout Leader, Deputy Group Scout Leader, individual section volunteers lif opted lo take on Ihe responsibility) 61ected trustees and me8ls 8very 2 months Members of the Trustee Board complete Module 1 (Essential Infomiation), GDPR, Safety, Safeguarding 8nd Trustee Introduction training within the first 5 months of 'oining the trustee board. This Trustee Board exists to support the Group Scout Leader (Lead Volunte8r} in meeting the responsibilili6s of the appointmenl and is responsible for.. Thè maintenance of Group propety., The raising of ftjnds and Ihe administration of Group finance; The insurance of persons, property and equipment., Group public occasions", A55iSting in the recruitm8nt of18ad8rs and other adult support., Appointing 8ny sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elecl8d. 2 Lf100001 (3rd DeceTnber 2018)
Section B Structure, overnance and mana Risk and Intarnal Control The Trustee Board has identified the major ri5k5 to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The Group maintains a Risk RISter. The main areas of concern that have been identified are.. Damage to the building, propety and equipmenl. The Group would request the use of buildings, prop6ty and equipment from neighbouring organisations such as the community centro and other Scout Groups. The Group has suffici8nt buildings and contents insurance in plac8 to mibgate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capilatson fees contributes to the Scout Association's national accid8nt insuranc8 policy. Risk Assessments are undertaken before all activities and tho Trustee Board actively follows the Safety Policy of The Scout Association. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fvndraising. The group does hold a resetve to ensure the continuity of activities should there be a major dUCtion in income. The trustee board could raise the value of subscriptions to increase the incomè to the group on an ongoing basis. 8ither temporarily or permanenly. Reduction or loss of leaders. The group is totally reliant upon voluntoers to run and administer thè acliviti6s of the group. If there wa5 8 reduction in the number of lèaders to an unacceptable lev@1 in a particular secb'on or the group as a whole then there would have to be a conlraclion, consolidation or closure of a section, and in the worst case scenario th8 complet& closure of the Group. Reduction or loss of membets. Thè Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section, and in the worst case SnariO the omplete closure ol the Group The Group r8mains in strong financial position. ement continued Th8 group has in place systems of internal controls that are designéd to provide reasonable assurance against material rnismanagement or loss, these include 2 authorisations for 811 payments and a comprehengive insurance policie$ to ensure that insurable risks are covered. 3 LT700001 (3rd December 2018)
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young p8opI8 in their personal development. empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scoutlng As Scouts we are guided by these values.. Integrlty . We act with integrity,. we are honest, Irustsvorthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of th8 world in which we live. Bolief - W8 8xplore our faiths, beliefs and attitudes. Co-op8ratlon - We mak8 a positive differencE,' we co operate with others and makg friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. - enjoy what they are doing and have take part in acliviti@s indoors and outdoors learn by doing share in spiritual reflecllon takè rèsponsibility and make choices undertake new and challenging activits'es make and live by thèir Promise. Summary of the main aclivities in latiOn to the58 objecls This Scout Group delivers a programme for young peop18 behveen the ages of 4 and 14, in four Sections- Squirrel8{4- 6yol, Beavers (F*8yol, Cubs {8-10.5yol and Scouts110. 15yol Our programme delivers the awards and badges of The Scouts using the Scout method described above and all young people are w81com8 to join, whatever their background, gender or f81th. Additional dètails of th8 objectives and activ.89 (optional infomation but encouraged as best practice) You may choo80 to include ftjrther ststements, where relevant, about.. The Group does not have sufficient funds to invest in longer term investments. The Group has thefore adopted 8 risk averse strategy lo the investment of rts funds. All fvnds are held in cash using only mainstream b8nks or building societies. We are entirely reliant on volunteerg-as lea(lers, trustee$ and supporters in a variety of roles. policy on grantmaking.. contribution made by volunteers,. policy on investments. Public benefft stst8ment The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT70000113rd December 2018)
Section D Achievements and erformance Summary of the main achievements of the chanty during th8 year In the year ending April 2024 the group successfully opened its first squirrels section wth 12 squirrels now onboard, and over 90 young people over all the seclions. The Group remains in a strong financial posrtion, and has also recruited additional volunteers. Section E Financial Review Brief statement of thg chanty's policy on reserves Rg8orvo8 Polley The Group's policy on reseNes is to hold sufficient resources lo conbnue Ihe charitable activiti8s of the group should incom8 and fundraising activitie5 fall short. Th6 Trustee Board consid8rs that the group should hold in re$eNe a sum equivalent to 12 months running costs, circa £6000. Quantify and explaln any designations Details of any funds matsri811y in defi¢lt {circumslances plus steps to eliminate) The Group does not have any debts or deficits. Further financial roview details (optional information) You may choo8e to include additional information, where relevant, about.. • the charity's principal Soufces of funds {in¢luding any fundraisingl-, The Group nomially has three main sources of income.. 1. Membership subs¢ription (supplemented by gift aid) 2. Scout Post 3. Other fundraising activities. The Group is actively pursuing a numb8r of other grant opportunities. . how 8xpenditure has supported th8 key objectives of the charity., Expenditure is en*irely Cornmed to the following activrttes: Continuing to grow our Squirrel, Beaver, Cub and Scout Sections. by delivering our programm8 and recfulting 8dult volunteers.. Maintsining and Ltpgrading the Headquarters to improve the environment for our young people. and for the wider community to use. Involvement in projects which help in our local community. 5 LT70000113rd December 2018)
Section F Other O tional Information Plans for future periods {details of any significant adivities planned to achieve them) At Holmer we are fully committed to The Scouts, Skills for Life strategic plan. We undertake that by 2025: We will have prepared more young people with skills for life, supported by amazing leaders delivertng an inspiring programme. We will be growing, more inclusive, and our Group a1 programme will be shaped by young people. arKi We will b8 making a bigger impact on our community- In ordgr to realise these ambits'ons our Scout Group has sat itself some strategic goals, along with some local development goals, all of which are undefpinnèd by some acbons in our development plan. Our strategic goals are.. To b8 growing - more young people enjoying S¢outing and gaining Skills For Life., To b8 inclusive- lo fully reflect the community we serve., To be youth shaped - 8nsure young p8opI8 are shaping their Scouting, and taklng on leadership roles., To have greater Communrty Impact- our young people are seen to havé a positive impact on their community. Our Ioc81 goals are.. To demonstr8ts stable and effective management and governance., To show a modern, welcoming and exciting fa to our community., To have safe, welcoming and modern facilitles and equipment, accessible lo the wider community. Section G Declaration The tru$tse8 declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signaturels} Full name{s} Simon Carter Glyn Davies Position (eg Secrètsry, Chair) Group Chair Group Scout Leader Date 6 LTT00001 (3rd December 2018)
1st Holmer (Hereford) Scout Group (Charity no. 521369) Receipts and payments account Forthe year from 1stApr 2023 To 31st March 2024 Receipts and payments 2023124 2022123 Unre8trfcted fund8 Unra8trictsd fund8 Rgcel ts Donatlons, le acles and similai Incoffle Membership subscripts'ons Donations Legacies Gift Aid Other similar income 11 97 35 10.907 1,096 4.092 Sub totsl 15.624 18.782 Grants Maintenance Other rants rant- Fire Pil Tesco soo 534 534 Sub totsl Fundralsln 8vonts { ro891 Camplscoulin Activit5 Onlino Fund Raising IAmazon Smile) Scout Post ausz ni hl raffle SUrni8[et B Packln Comicon 2023 Sum-u Card Reader transfer lest Sub totsl 500 8,058 51 117 589 14,Q19 5.856 S¢out hut In¢ome Hir8 of building Hire of equi ment Other Scout hut incc4ne refund from Dulux Sub total 115 115 3,810 Inv•8tmont Income Bank interest Building Socvaty interest The Scout Association Short Temi Inveslrmnl $6NIc& Cash from Previous Year Total Gross Income 30,258 28,985 Asset and Investmont 8al88, Otc. rotal rnceipts 30,258 28,985 LT700002 (July 20211 1 of3
1st Holmer (Hereford) Scout Group (Charity no. 521369) Receipts and payments account Yeai" encl Forthe year from 18tApr 2023 To 31st March 2024 Receipts and payments 2023124 Unr88trletsd fundg 2022123 Unrestrlcted funds Pa mont8 Charltable Pa ments Mernbershi subscriptions paid on IN8tionaVCoun Youth programrne and activib85 Subscription refund Adult support and tralnin Rent Water and Sewera Electricity and Gas Insurance Repairs and Renewals Materials and uipmenl Prints'n . pholoco , admin & email domains Contribulion to ca costs UniformslB8d es Charity Donglions Cleanin & sanitorial products OSM & Gocardless Feès Leaderlcommittee meelin IAre8JDistricl 11,342 3,909 12.298 35 287 200 140 3,607 877 57 761 215 42,948 exFenses Sub totsl 43.245 Fundralsln expens88 Scout Post slam Scout Po81 Float Sum-u card reader Comicon 2023 Other fundralsin 75 47 costs Sub total 1,357 Total Gmss Expendfture 44,304 43,246 A88et and Invo8tment purcha•e8, etc. Totalpayments 44,304 43,245 Net of recelpts/(payments) Cash funds last yearend Cash funds thls year end 14.046 25,457 11.411 14,260 39,717 25,457 LT700002 {JLsly 2021) 2of3
1st Holmer (Hereford) Scout Group (Charity no. 521369) Receipts and payments account Fortho year from 1stApr 2023 To 31st March 2024 Statement of assets and liabilities at the end of the year 2023124 Unre8trlcted fund3 2022123 Unre$trl¢ted fund8 Cash fvnd8 Bank current account Bank deposit account Pr&paid Expense Card Building society account The Scout Association Short Temi Investment SeNi CashlFloats 11,235 176 Totsl Gash funds 11,411 ok 25,457 a balancas wlth recal 8gnd ment8 account) Other moneta Tax claim Debts due from the Coun Insuranco claim a889ts IAre8JDistricVGrou Sub total Investment a88ets Investment propety - detail Quoted investments Other investments- detsll Sub total as8ats for charf Non moneta Bad e stock Shop sltrck Other slrxk Land and buildin Motor vehiCS Scouts'n ui Other '8 own use mgnl, fltmilure etc Sub total Llabllltlè8 Accounts not yet pald Exwnses incurred but not invoiced Subscriptions not et paid Loan- detail Other liabilities Sub totsl Total net a880ts 11,411 25,457 The above recel ts an Trustees on aecounts) and 8lgnod on thelr bo ture mont8 account and statsmont ol assets and Ilabllltles were approved by the - 2024 (the dats of tho Executlve Commltteè mèetlng that approvod tho alf by Print Name Chair Tftasurar ayrtj OA lés LT700002 {July 2021} 3of3
LT700006 - Ind¢p•ndefrt Ex•mlnerfs Report to the Trust•es UIAY 20191 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year. Independent examiner's report to the trustees of 1st Holmer (Hereford) Scout Group/South Marches Scout Council I report to the trustees on my examination of the accounts of the l Holmer (Hereford) Scout Grouplsouth Marches for the year ended . 31 Responsibilities and basis of report As the charity trustees of the I" Holmer (Hereford) Scout Grouplsouth Marches you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the ACY). I report in respect of my examination of the l Holmer (Hereford) Scout Grouplsouth Marches accounts carried out under sertion 145 of the 2011 Art and in carrying out my examination I have foLLowed ail the applicable Directions given by the Charity Commission under section 14515)Ib) of the ACL Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect accounting records were not kept in respect of the lrt Holmer (Hereford) Scout Grouplsouth Marches as required by section 130 of the ACL" or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection wrth the examination to whith attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name: C4AQkgS Relevant professional qualification or membership of professional bodies lif any): C I P F A Date: