2023-03-31-accounts - 1st Holmer, Hereford, Scout Group

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Trustees' Annual Report For the period

From (start date)	0	2	0	5	4	2	3

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Holmer (Hereford) Scout Group 5 2 1 3 6 9 1 0 0 1 2 0 9 5
	Holmer Scout Headquarters
	Highmore Street
	Hereford
	Postcode	H	R	4	9	P	G

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12	Trustee Name	Office (if any)	Dates acted if not for whole year

	Mrs Natalie Vernalls	Chair
	Mrs Kim Carter	Treasurer
	Mr Glyn Davies	GSL (Ex-Officio)
	Mr Simon Carter	Elected Trustee
	Mrs Cathie Draper	Elected Trustee
	Mrs Jackie Mumford	Nominated Trustee
	Mrs Rose Jones	Secretary

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Independent Scrutineer	Mrs Susan Webb	17 Geoffrey Avenue, Hereford HR1 1BZ

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Byelaws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of the Chair, a Treasurer and a Secretary, together with the Group Scout Leader, individual section volunteers (if opted to take on the responsibility) and 2 elected trustees as well as the Group Scout Active Support Manager (nominated trustee) and meets every 2 months. Members of the Executive Committee complete Module 1 (Essential Information), GDPR, Safety, Safeguarding and Trustee Introduction training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Byelaws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of the Chair, a Treasurer and a Secretary, together with the Group Scout Leader, individual section volunteers (if opted to take on the responsibility) and 2 elected trustees as well as the Group Scout Active Support Manager (nominated trustee) and meets every 2 months. Members of the Executive Committee complete Module 1 (Essential Information), GDPR, Safety, Safeguarding and Trustee Introduction training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities and the Group Executive Committee actively follows the Safety Policy of The Scout Association. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section, and in the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section, and in the worst case scenario the complete closure of the Group.. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the community
centre and other Scout Groups. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Association’s national accident insurance policy. Risk
Assessments are undertaken before all activities and the
Group Executive Committee actively follows the Safety
Policy of The Scout Association.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section, and in the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section, and in the worst case scenario the
complete closure of the Group..
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects This Scout Group delivers a programme for young people between the ages of 6 and 14, in three Sections - Beavers (6-8yo), Cubs (8-10.5yo) and Scouts (10.5-15yo). Our programme delivers the awards and badges of The Scouts using the Scout method described above and all young people are welcome to join, whatever their background, gender or faith. Youmay chooseto include further The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. We are entirely reliant on volunteers—as leaders, trustees and supporters in a variety of roles. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	This Scout Group delivers a programme for young people between the ages of 6 and 14, in three Sections - Beavers (6-8yo), Cubs (8-10.5yo) and Scouts (10.5-15yo). Our programme delivers the awards and badges of The Scouts using the Scout method described above and all young people are welcome to join, whatever their background, gender or faith.
	The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. We are entirely reliant on volunteers—as leaders, trustees and supporters in a variety of roles.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Group remains in a strong financial position. All sections within the group are doing well and membership has remained stable and growing. The group has an ambition to add second sections to beavers and cubs, and to increase the membership numbers. The exec committiee remain committed to supporting the group and scouting values.

Section E	Financial Review
Reserves Policy Quantify and explain any designations Details of any funds materially in deficit The Group does not have any debts or deficits. (circumstances plus steps to eliminate) Further financial review details (optional information) information, where relevant, about: Brief statement of the charity’s policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold in reserve a sum equivalent to 6 months running costs, circa £6000. Youmay chooseto include additional The Goup normally has three main sources of income: 1. Membership subscription (supplemented by gift aid) 2. Scout Post. 3. Other fundraising activities such as bag packing. The Group is actively pursuing a number of other grant opportunities to further our objectives. • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; Expenditure is entirely committed to the following activities: Continuing to grow our Beaver, Cub and Scout Sections, by delivering our programme and recruiting adult volunteers: Maintaining and upgrading the Headquarters to improve the environment for our young people, and for the wider community to use. Involvement in projects which help in our local community.	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold in reserve a sum equivalent to 6 months running costs, circa £6000.

	The Group does not have any debts or deficits.
	The Goup normally has three main sources of income: 1. Membership subscription (supplemented by gift aid) 2. Scout Post. 3. Other fundraising activities such as bag packing. The Group is actively pursuing a number of other grant opportunities to further our objectives.
	Expenditure is entirely committed to the following activities: Continuing to grow our Beaver, Cub and Scout Sections, by delivering our programme and recruiting adult volunteers: Maintaining and upgrading the Headquarters to improve the environment for our young people, and for the wider community to use. Involvement in projects which help in our local community.

5 LT700001 (3rd December 2018)

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	At Holmer we are fully committed to The Scouts’ Skills for Life strategic plan. We undertake that by 2023: We will have prepared more young people with skills for life, supported by amazing leaders delivering an inspiring programme. We will be growing, more inclusive, and our Group and programme will be shaped by young people, and We will be making a bigger impact on our community. In order to realise these ambitions our Scout Group has set itself some strategic goals, along with some local development goals, all of which are underpinned by some actions in our development plan. Our strategic goals are: To be growing – more young people enjoying Scouting and gaining Skills For Life; To be inclusive – to fully reflect the community we serve; To be youth shaped – ensure young people are shaping their Scouting, and taking on leadership roles; To have greater Community Impact – our young people are seen to have a positive impact on their community. Our local goals are: To demonstrate stable and effective management and governance; To show a modern, welcoming and exciting face to our community; To have safe, welcoming and modern facilities and equipment, accessible to the wider community.

Section F

Other Optional Information

Plans for future periods (details of any
significant activities planned to achieve
them)

At Holmer we are fully committed to The Scouts’ Skills for
Life strategic plan.
We undertake that by 2023:
We will have prepared more young people with skills for life,
supported by amazing leaders delivering an inspiring
programme.
We will be growing, more inclusive, and our Group and
programme will be shaped by young people, and
We will be making a bigger impact on our community.
In order to realise these ambitions our Scout Group has set
itself some strategic goals, along with some local
development goals, all of which are underpinned by some
actions in our development plan.
Our strategic goals are:
To be growing – more young people enjoying Scouting and
gaining Skills For Life;
To be inclusive – to fully reflect the community we serve;
To be youth shaped – ensure young people are shaping
their Scouting, and taking on leadership roles;
To have greater Community Impact – our young people are
seen to have a positive impact on their community.
Our local goals are:
To demonstrate stable and effective management and
governance;
To show a modern, welcoming and exciting face to our
community;
To have safe, welcoming and modern facilities and
equipment, accessible to the wider community.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Glyn Davies Position (eg Secretary, Chair) Group Scout Leader Date 1 9 0 1 2 4

6 LT700001 (3rd December 2018)

1st Holmer (Hereford) Scout Group (Charity no. 521369) Receipts and payments account Forthe year 1stApr 2022 To 3f st March 2023 Receipts and payments 2022123 Unr•strictsd funds 2021122 UnreBtricted funds Recel ts Donations, I achs and slmlWr I0 Merter5hp subscript'ons Dats$ Legaoe& GiftAk Other simik8rincryk 10.907 7.247 1,778 39 S) totsl Grants ma1ntenengr8nt 0th8r grants 534 8,000 S) total FundraIsIj &v8nts Igrossl C•ntyS¢oub"ng A¢trvitss Online Fund RaK5ing Xmas Post Quiz llht raffle 3.518 1.950 115 1.632 Sthtotal Scout hut Incom• Hire of bu11ng Hiie of Olher Scout hut 1810 1.780 Sub totsl Inv05tmvnt incorne Bank interest Building Scoety inte1e5t The ScOutAssociat ShNt Terrn In¥estrwtSw Cash frcm Prewous Year A88Ot and Inveslment sal88, 8 LT70L)002 lJuty 20211 1 of3

1st Holmer (Hereford) Scout Group {Charity no. 521369) Receipts and payments account Ftxthe year 1st Apr 2022 To 31st March 2023 Receipts and payments 2022123 2021122 UnStrICted fvnd$ unr•s11•d funds Pa ments Charitable P merts Mwnbership subscript$ papa on INakna Youth prL¥Jrarrffr* and actwitEs Adutt supptsl aThl Imning Rent Waterand Se EleCtrty and Gas Insuran Repairs and ReaL8 mater15 and equiwt Printing, pholtxopying & &kn"n Contributnn to carnp ccéts UnifomWBattges Charty OonathJn¥ Cleaning OSM & GLCardkss Fees 11,342 3,895 4.082 403 9S 24 Sub total Fundral$ln gxpens Detail 2 Delail 3 OlherfundraBng crtsts Sub toial 18.664 A88et and Inve$tsn?nt purcha8e•. etc. Totalpayments Cash fvnd8 last yearend Cash fiinds this yearend LT70CWJ02 (Juty 20211 2(rf3

1st Holmer (Hereford) Scout Group (Charity no. 521369) Receipts and payments account enrt Forth• yr 1stApr 2022 To 31st M#r¢h 2023 Statement of assets and liabilities at the end of the year 2022123 Unrestrlcted fund 2021122 Urtrvstrieted fvnds Cash lunds Bank current account Bank deposrt account Building swety acwjnt The ScoulA550aation sh Twm In¥estsMtSe CashlFkJats 2SA57 39.717 Total cash ftoxls other monèta Tax clwrn Debts du¢frun Ihe CwntylAreaiDiSlrirGwP Insurance claim 88••ts Sub total Inv•stsnent assets Invesknnent propety. dthl Quoted Investments Other inv8strnents. dots Sub total a$¥ets lor ¢ha Non monttta Bgè s Shop slrA Other stoc Land and bU11ng5 Motor vehic$ Scouts 4UIpent, fuMitu Other Sub totsl Liabillties Accounts not yel paKS Expenses incurred t1 not invOd subscriptn5 not yetpab Loan detail other li"lrt Sd> totsl Totsl n•t a5ts Thg •bov• rne•lpts nd payments accountand 8tat•m•nt of aets and liabilitie¥ M*r• approved by the Trustees on 2023 {the date ofthe Exe¢thiv• Commlttee meetlng that approved th• accounts) and $igned on thel hall by nature Pmt Na Chair ur LT700002 (Juty 20211 3d3