## Trustees' Annual Report For the period |From (start date)||**0**|**6**|**0**|**4**|**2**|**2**|**2**||**0**|**5**|**0**|**4**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**||||**Reference and administration details**|||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||1st Holmer (Hereford) Scout Group
5
2
1
3
6
9
1
0
0
1
2
0
9
5|||||||||||| |||||Holmer Scout Headquarters|||||||||||| |||||Highmore Street|||||||||||| |||||Hereford|||||||||||| |||||Postcode||||H||R|4||9|P|G| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||||| ||Mrs Natalie Vernalls|Chair|| ||Mrs Kim Carter|Treasurer|| ||Mr Glyn Davies|GSL (Ex-Officio)|| ||
Mr Simon Carter|
Elected Trustee|| ||Mrs Cathie Draper|Elected Trustee|| ||
Mrs Jackie Mumford|Nominated Trustee|| ||Mrs Rose Jones|Secretary|| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |
Independent Scrutineer|Mrs Susan Webb|17 Geoffrey Avenue, Hereford HR1 1BZ| 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Byelaws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of the Chair, a Treasurer and a
Secretary, together with the Group Scout Leader, individual
section volunteers (if opted to take on the responsibility) and
2 elected trustees as well as the Group Scout Active
Support Manager (nominated trustee) and meets every 2
months.
Members of the Executive Committee complete Module 1
(Essential Information), GDPR, Safety, Safeguarding and
Trustee Introduction training within the first 5 months of
joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Byelaws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of the Chair, a Treasurer and a
Secretary, together with the Group Scout Leader, individual
section volunteers (if opted to take on the responsibility) and
2 elected trustees as well as the Group Scout Active
Support Manager (nominated trustee) and meets every 2
months.
Members of the Executive Committee complete Module 1
(Essential Information), GDPR, Safety, Safeguarding and
Trustee Introduction training within the first 5 months of
joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the community
centre and other Scout Groups. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Association’s national accident insurance policy. Risk
Assessments are undertaken before all activities and the
Group Executive Committee actively follows the Safety
Policy of The Scout Association.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section, and in the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section, and in the worst case scenario the
complete closure of the Group..
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects
This Scout Group delivers a programme for young people
between the ages of 6 and 14, in three Sections - Beavers
(6-8yo), Cubs (8-10.5yo) and Scouts (10.5-15yo). Our
programme delivers the awards and badges of The Scouts
using the Scout method described above and all young
people are welcome to join, whatever their background,
gender or faith.
You**may choose**to include further The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
We are entirely reliant on volunteers—as leaders, trustees
and supporters in a variety of roles.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
| ||| ||
This Scout Group delivers a programme for young people
between the ages of 6 and 14, in three Sections - Beavers
(6-8yo), Cubs (8-10.5yo) and Scouts (10.5-15yo). Our
programme delivers the awards and badges of The Scouts
using the Scout method described above and all young
people are welcome to join, whatever their background,
gender or faith.| ||



The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
We are entirely reliant on volunteers—as leaders, trustees
and supporters in a variety of roles.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||

The Group remains in a strong financial position.
All sections within the group are doing well and membership
has remained stable and growing. The group has an
ambition to add second sections to beavers and cubs, and
to increase the membership numbers. The exec committiee
remain committed to supporting the group and scouting
values.| ||| |**Section E**|**Financial Review**| |**Reserves Policy**
Quantify and explain any designations
Details of any funds materially in deficit
The Group does not have any debts or deficits.
(circumstances plus steps to eliminate)
Further financial review details (optional information)
information, where relevant, about:
Brief statement of the charity’s policy on
reserves
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold in reserve a sum equivalent to 6 months running costs,
circa £6000.
You**may choose**to include additional The Goup normally has three main sources of income:
1. Membership subscription (supplemented by gift aid)
2. Scout Post.
3. Other fundraising activities such as bag packing.
The Group is actively pursuing a number of other grant
opportunities to further our objectives.
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
Expenditure is entirely committed to the following activities:
Continuing to grow our Beaver, Cub and Scout Sections, by
delivering our programme and recruiting adult volunteers:
Maintaining and upgrading the Headquarters to improve the
environment for our young people, and for the wider
community to use.
Involvement in projects which help in our local community.|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold in reserve a sum equivalent to 6 months running costs,
circa £6000.| ||| ||The Group does not have any debts or deficits.| ||
The Goup normally has three main sources of income:
1. Membership subscription (supplemented by gift aid)
2. Scout Post.
3. Other fundraising activities such as bag packing.
The Group is actively pursuing a number of other grant
opportunities to further our objectives.

| ||

Expenditure is entirely committed to the following activities:
Continuing to grow our Beaver, Cub and Scout Sections, by
delivering our programme and recruiting adult volunteers:
Maintaining and upgrading the Headquarters to improve the
environment for our young people, and for the wider
community to use.
Involvement in projects which help in our local community.| 5 LT700001 (3rd December 2018) |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||At Holmer we are fully committed to The Scouts’ Skills for
Life strategic plan.
We undertake that by 2023:
We will have prepared more young people with skills for life,
supported by amazing leaders delivering an inspiring
programme.
We will be growing, more inclusive, and our Group and
programme will be shaped by young people, and
We will be making a bigger impact on our community.
In order to realise these ambitions our Scout Group has set
itself some strategic goals, along with some local
development goals, all of which are underpinned by some
actions in our development plan.
Our strategic goals are:
To be growing – more young people enjoying Scouting and
gaining Skills For Life;
To be inclusive – to fully reflect the community we serve;
To be youth shaped – ensure young people are shaping
their Scouting, and taking on leadership roles;
To have greater Community Impact – our young people are
seen to have a positive impact on their community.
Our local goals are:
To demonstrate stable and effective management and
governance;
To show a modern, welcoming and exciting face to our
community;
To have safe, welcoming and modern facilities and
equipment, accessible to the wider community.| ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Glyn Davies Position (eg Secretary, Chair) Group Scout Leader Date 1 9 0 1 2 4 6 LT700001 (3rd December 2018) 1st Holmer (Hereford) Scout Group (Charity no. 521369) Receipts and payments account Forthe year 1stApr 2022 To 3f st March 2023 Receipts and payments 2022123 Unr•strictsd funds 2021122 UnreBtricted funds Recel ts Donations, I achs and slmlWr I￿0 Merter5hp subscript'ons D￿ats￿$ Legaoe& GiftAk Other simik8rincryk 10.907 7.247 1,778 39 S￿) totsl Grants ma1ntenen￿gr8nt 0th8r grants 534 8,000 S￿) total FundraIsI￿j &v8nts Igrossl C•ntyS¢oub"ng A¢trvitss Online Fund RaK5ing Xmas Post Quiz ll￿ht raffle 3.518 1.950 115 1.632 Sthtotal Scout hut Incom• Hire of bu1￿1ng Hiie of Olher Scout hut 1810 1.780 Sub totsl Inv05tmvnt incorne Bank interest Building Scoety inte1e5t The ScOutAssociat￿ ShNt Terrn In¥estrwtSw Cash frcm Prewous Year A88Ot and Inveslment sal88, 8 LT70L)002 lJuty 20211 1 of3 1st Holmer (Hereford) Scout Group {Charity no. 521369) Receipts and payments account Ftxthe year 1st Apr 2022 To 31st March 2023 Receipts and payments 2022123 2021122 Un￿StrICted fvnd$ unr•s1￿1•d funds Pa ments Charitable P merts Mwnbership subscript￿$ papa on INakna Youth prL¥Jrarrffr* and actwitEs Adutt supptsl aThl Imning Rent Waterand Se EleCtr￿ty and Gas Insuran Repairs and R￿e￿aL8 mater￿15 and equiwt Printing, pholtxopying & &kn"n Contributnn to carnp ccéts UnifomWBattges Charty OonathJn¥ Cleaning OSM & GLCardkss Fees 11,342 3,895 4.082 403 9S 24 Sub total Fundral$ln gxpens Detail 2 Delail 3 OlherfundraBng crtsts Sub toial 18.664 A88et and Inve$tsn?nt purcha8e•. etc. Totalpayments Cash fvnd8 last yearend Cash fiinds this yearend LT70CWJ02 (Juty 20211 2(rf3 1st Holmer (Hereford) Scout Group (Charity no. 521369) Receipts and payments account enrt Forth• y￿r 1stApr 2022 To 31st M#r¢h 2023 Statement of assets and liabilities at the end of the year 2022123 Unrestrlcted fund 2021122 Urtrvstrieted fvnds Cash lunds Bank current account Bank deposrt account Building swety acwjnt The ScoulA550aation sh￿ Twm In¥estsMtSe CashlFkJats 2SA57 39.717 Total cash ftoxls other monèta Tax clwrn Debts du¢frun Ihe CwntylAreaiDiSlrir￿G￿wP Insurance claim 88••ts Sub total Inv•stsnent assets Invesknnent propety. dthl Quoted Investments Other inv8strnents. dots Sub total a$¥ets lor ¢ha Non monttta B*gè s Shop slrA Other stoc Land and bU1￿1ng5 Motor vehic￿$ Scouts￿ 4UIp￿ent, fuMitu￿ Other Sub totsl Liabillties Accounts not yel paKS Expenses incurred t￿1 not invO￿d subscript￿n5 not yetpab Loan detail other li*"lrt Sd> totsl Totsl n•t a5￿ts Thg •bov• rne•lpts nd payments accountand 8tat•m•nt of a￿ets and liabilitie¥ M*r• approved by the Trustees on 2023 {the date ofthe Exe¢thiv• Commlttee meetlng that approved th• accounts) and $igned on thel hall by nature Pmt Na Chair ur LT700002 (Juty 20211 3d3