Chairfs Re ort for the Year 2019 2020 of the Victoria Institute's 131" Annual General Meetin held on 2. November 2020 The year started with 10 trustees of which 8 were new to the job. Shortly after, we also co opted a new member, David Oliver, who brought our number up to 11. It was a sharp learning curve for everyone and getting to grips with the workings of the Vl was no easy matter. We were grateful for the experience and knowledge of our Community Support Worker ICSW), Peter Collins which helped us all settle in. As ever. our thanks go to the Parish Council who continue to support his role financially. and to the Trustees and Friends of the Victoria Institute for their continued hard work in makingthe Vl a vital hub for the community. Our year started very positively with the Parish Council's Christm35 Light5 switch on. Refreshments for the community were served in the Hall afterwards with excellent craft activities provided by Suzanne Smith. In March, the Coronavirus pandemic took hold, and the country went into lockdown. The Institute was obli8ed to close its doors. and we, like everyone else are Still adapting to the challenges of operating in a chan8ed world. Our CSW took on the role of liaison forthe Community Pandemic Support Group, an extension of the Village Emergency Plan. Working from home, Peter has handled many hundreds of calls for help. and has coordinated prescription collections, shopping delivery services, and a befriender scheme. This work continues, and is much praised as a vital service for those vulnerable member5 of our community who only have high praise for Peterfs commitment and dedication. At this time, three Trustees resigned which included the Chair and Treasurer. Susan Treverton took over the role of Chair, and David Oliver the not inconsiderable role of Treasurer. The business of running the Institute carried on by telephone and email. with virtual meetings being held by Zoom. Closure of the Institute meant we lost a large portion of our intome which comes from room hire. It also meant that our community105t a valuable resource. With much relief and gratitude, we were able to obtain a one-off Covid Grant payment of £10. OCKJ from the 80vernment via Lancaster Ctty Council as part of its SUPPOrt for businesses which has done much to cover Ioss of earnings in the short term. We also thank Lee Burrows and the local Co-op who together with The Cottam Trust have again provided generous grant funding. This ha5 enabled us to install new carpet tiles in the IT/library room and Victoria Room, and to lay vinyl tiles and rib matting in the Cottam Room. Other maintenance and improvement work already carried out includes resurfacing the dance floor in the Main Hall and repairs to the tarmac at the side of the property. The work of maintaining the building continues Wlth guttering and roofin8 work 500n to be carried out. together with
remedial work to the piping in our SirThomas Storey Room. And of course, we have put in place a range of measures to comply with regulations and guidance received - hand sanitisers, a one-way system and daily cleaning adapted to new demand5 to name a few. Many events and activities have been cancelled through force of circumstance. Amongst other things. this meant that extensive plans for VE Day Celebrations on 8 May were cancelled. Our thanks go to all those who were involved in the preparations, including the Wl, Caton Gala Committee, and Caton Leisure Club. The Council of Management has also done much work to review and update the full range of its Policies and Procedures, and a 'Lone Person Workin< Policy has been introduced. The Constitution, the document that govems how we operate. has also been updated and is presented for approval at this AGM. We opened our doors again on l August for hire of rooms and it was a pleasure to welcome back many of our regular groups. Income. although well down on last year, is increasing slowlv, and we have taken steps to reduce our running costs as far as possible. For the future, plans are in hand to reopen the Library and IT facilitie5 on 21 November Starting with two sessions week with timed slots by appointment. The kitchen still remains closed. Strict rules in line with Government legislation and recommendations are in place to make sure we are Covid secure. We look back on a year characterised by difficult circumstances and great uncertainty. As this is the 131, AGM in the Institute's history we know that dark days have been with us before and that brighter ones have followed. This Council of Management has been honoured to serve, and we have strived to maintain the Institute a5 the heart of this community. Susan Treverton 2, November 2020
Victori• In•litut• B•l•n¢• Sheet 31108120 201fv20 Slo r0 £776.88 £249.rKI £o.fy) £49.523.15 £24.673.86 £SC6.55 £74729.01 £465.92 £1.199.50 o. £S6.347,98 £28.678.57 £45B.59 £B7.15D.54 Bank- Unrostried 4cry)vnl188nkGI Bank- R•AtriLed o(xourf188nkRI .C4sh Totsl CUTr Au•ty ,Room pr•-P8yffnts ICr¢dilo .'Totsl Cunwrt L14bllll•• Worf(Ing Capftl 4382. -£3,323.62 201.90 -£130.84 3,705.82 433134 £7102U2 102 £N81820 £88,11UO iFln•n¢•d P¥ iOpenh)g C•1 Capital corrndio Inwxe tr Loss ICIMlTrg clpltal £01.184.D2 £124.66 £10,713.84 £72.02I42 £6S5.7S £14.139.03 £7102142 .811.2Q NOTES Atyw end 2020 .. ANK RECCleLIArnN Fln•l g•n•r41 b•nk b•knc• IBankQl Its Office 5upF401. lo112 firLwrrfi. kth Tril. 1011Q3 {lr•, kifn 101104 Mwntu•nc 8 CcLnt"ryJ. 101105 ¢1•j I11rd. kbtn 101108 nka-44 hrMTb In 8umffl•ry dA¢cowt• FIMI rwtrtsct•¥ b•nk k•L•n¢• IBhkRI ** B•nkSl*Mrt t176.LKI £198.rK £19.11 £25.¢YJ U6,347.9e £10.95 lJrn•trlr Lxxmted •t Yj £151kn1nht• £458.59 t18.25
Vlctorla Inslltuts Incom• and Expend1rn 31108120 Incomg and Expendliuv• 2019-2020 Nomlal In¢om• Summ•ry Infomi•tk>n 770 £7.075.20 £12.IM). £6.6W.C 00 £273.45 Piéiih Cwnd Fkodsa¥ £10.IJ) £861.65 ¢kn"r¥J 8K.' 180 btsyexr 72 Sths. RLK¥n Hire Sl¢ty. VE day T¢•1 Nonn41 Incm• L•M Nomwl ¢Xrtgolng• F• £13.074.50 a4.trj U431&74 Kt£5.XI, £4.32•• £1.(*) t1.140.01 E4.594.43 £450. £39.49 ÉSS291 £310.78 £3.587.a8 Fi¥brn & F<thrw. K IrwTrnc• t1.117.04 Q879.39 £7265 £418. £177.01 £97.75 £3.110.28 £43.$5 £12.420.44 £715.28 £499 19 £159.60 £1,.31 120.TrJ SSE Gai IthIRC T&¥&MI Trt•l Nonn41 Inc Nornial Incom• L•M Exp•M• t7.7• Fund•d In¢om• £2.730.70 £10.COJ. £5.25). Tolal Fund•d In¢om• L•u Fund•d EXp•ndlr• 7,7501 £17.gX70 £4,eot.45 Totsl Fund•d Exp•ndty Toial Fund•d Incorn• LM# Expww• £1U7US
Vlctorf• In•tittrte ACCOIMTS TrIAL BALANCE 31108r20 £447. £10. £66.347. f20,678. -£72,679.17, ••hR nkg 00 [_..rEkn ICSWIRCl 30.84 IDO.(K) £12 £13.50 £465. £g.ClJ £1w.rK) £t.i40.0i, £4.$94 43 Fkxths & Frthr¥J&. Kjltfr 191 412 £3,587.86 Tai Chi Fcf Fi•gfoi •TrS -£6 442 58 -e4S.50 £1,117.04 1 £2.B79.39 "ane N8wlk• ÈDE £418.52 -£274 7 -EI 07$ 2 .£12 000 -£6.6.. £97.75 £3.110.28 £43.55 Parith Ccrt Sakn. Cth.AK. Ir Flctffi t713 28 73 451 395 410 00 86.. 65 657 24 .£13.074 501 -£84 00 .£2 730 7 10.000 DO .£5 250 00 £159.60 t1.689.31 •. W Fc*J
Vlctoria ItItUt6 SuNThry of Accounls Y•ar 20120 BANK ICASH BALANCES Calh In Ind SJl• Ou*olnp kn¢urr•d WunO•d •nd FurMl•d f39.02U7 U6,347.10 £13,074.50 £34.W.95 B•nkR O•l•nc• l•tsrch•4y• cl••rwK•l £28.07&07 £6.CéQD) £4.eoi.45 £871 £14.294.31 £18,25&40 £201.&J
Th• Ac4yualJ rrnlhod has •Tr u1 to w•par• th• financil #i#imnts ¥Ath •ll•nlbJn to Matorf•lity. pruden and Conwstency. N8tural Categone8. an aRernatt to Ihe CC17 SORP FRS 102 c8tgories, h•v• b••n used to descrté the Ino)m• and Expditure ite#M u pefth• Go¥emm?rf8 on its p8ge. Prepa • Charity'¥ octount•'. VAT 18 not ¥e¢ovwed and i• ind1•d vhthin •oth •yrM item to vknith rt re. 'Re8tn"Cied Funds, relats to moni•• rftsiv•d by Imlittrte hal been e•ffiw ettler by Ihe donor or y th• terng aFpeal for speoal proiecs. li also Indud•s the CAISts an"na th• Communty Support W¢x•r. Re8lnded lunds •rn kndged in the RulrKX•J bank aCCnt IBankRI. ijnre8th.cted fiJnd$' r•pr•s•nt the fiJnth ofthe Violoria Institute that a not $ubi•L# to •ny r•StrIL regarding thoir VBO and are ¥v?Aable lor applutyon for the general purpoge of the VK10ri8 In¥tilute. Unwtythd lunth a Wed m the UThv¥trKd lor G¢n•r•ll b•nk •¢£•unt IBa¥GI. Th• freohohj property • hwts9e aa8•1 Th o LJdeA from ts bdanL the•t •• rthble cost information h not •v¥lobl•. h is, hry4r, insurvd lor£1.348.5Q).LKI. The lth forthe nd de•th1 in p•rt 1 olthe •th•dul• * trandwrnd, Iwult forth• Vicoria In8tsbJt•, to th• Offiual CustodL•n for Charitsj. A rngi•t•rol FId •8 duo to in continuty 01 trIMtw. Fk)odsax Stoc.' lh• Vidoria Instiiute i¥ th• Emaryenry Cenkn forlhe %il8ge. •nd YJtthY support Peop rf there tre anOtr major Ilood In the 8rea. Therefore rt purra•ed a l•r9e nuner ol FIoc4Jsax, ttiL rt selL8 on to Ihe local ctynmsJnty whose prop8th8 are kable io fioeJirvJ. The a•kng prK w&$ aet at A thal genarats a profit th8t Juhj enabkn th¢ VKtoria Insbtut¢ to dthJut• Fl)odsJx free of ¢aryJe to wlagers M) an eff*rgenGy.
Treasurerfs Report
This yeor has PTe8ent8d a set of challenges ts the trustees.. With the ne&J to re•J, int•rpret and
act on Cowd a(fvi¢e %thiL81 mnt8inifVJ sooal distanc4ThJ. Dr4 tris timè. wr $tandIng bD&k-
keeper and Iregsurnr, Jane Ransom, sleFwJ aKI I tc¥Jk lynr a a time vknen we c(yJld not even
meet face to face.
I wart lo convey my ¥•ry sincere thanks ft j'S tArAk o¥w ts yen, ncrt lust for bxJk.kw'ry aThl
reporting, but tr setb'ng up gDoJ wacb'ces for us to fcdltrw. Al are rarefulty d0Mented. Tho
month end proce$8es that Ja has put in F44R to record arKI trar irwne ar#J experhllture VAII
contsnue. though I have reploc4d tho manuaf IOLThal that Jarn maintained by a set of comwrt
8pr•adsh88ts that Ic41v14 the wi• struGthn lor aCCrrtiTrj.
Jane al80 ran the payrow exh m¢Jnth. wthich has 8ased my arKI le•nlrKJ ¢)Jrve.
At the start ol the finan04 year {1 # septnber 2019}. the Restricted &COLrt clxrtatned £24.673
and at the end of the year contar& £28.678. Thg Genwd (ur¥88tricledl bank acccmjnt had £49,523 at
the start of the year •nd £56,347 at tho yw •nd.
The rrnal income from ro hire and other sths to members ofthe put16c wtre aFproxlmatdy
£15,000. This ine<>me was gerted b•knn SeFl8mber and FeW 1th no saSe$ inc0
foll¢19 the Ic< ¢Jwi in mh. can cLryclin t1 have been nogrty
ded sales imp4d of Cv4id.
Sales for year 2022021 have c4JmmK¢d. kpjk healthy tArt il w(wth be to ftye(a
seles are likety. Furthw lod(dThww liw, t
Victoria Institute Financial statnrt For year ending 31¥1 August 2020 I have ched(ed the accounts arKI documentation submrtied by the Bookkeeper and Administrator of the Victoria Institue and have no hesrtation in considering them a true record of the finanrial transactions for the year ending 31it August 2020. Mrs Reets Roberts Smrthe1d Wyresdale Road Quemmore Lancaster LA2 9EF