Chairfs Re ort for the Year 2019 2020 of the Victoria Institute's 131" Annual General Meetin held on 2. November 2020 The year started with 10 trustees of which 8 were new to the job. Shortly after, we also co opted a new member, David Oliver, who brought our number up to 11. It was a sharp learning curve for everyone and getting to grips with the workings of the Vl was no easy matter. We were grateful for the experience and knowledge of our Community Support Worker ICSW), Peter Collins which helped us all settle in. As ever. our thanks go to the Parish Council who continue to support his role financially. and to the Trustees and Friends of the Victoria Institute for their continued hard work in makingthe Vl a vital hub for the community. Our year started very positively with the Parish Council's Christm35 Light5 switch on. Refreshments for the community were served in the Hall afterwards with excellent craft activities provided by Suzanne Smith. In March, the Coronavirus pandemic took hold, and the country went into lockdown. The Institute was obli8ed to close its doors. and we, like everyone else are Still adapting to the challenges of operating in a chan8ed world. Our CSW took on the role of liaison forthe Community Pandemic Support Group, an extension of the Village Emergency Plan. Working from home, Peter has handled many hundreds of calls for help. and has coordinated prescription collections, shopping delivery services, and a befriender scheme. This work continues, and is much praised as a vital service for those vulnerable member5 of our community who only have high praise for Peterfs commitment and dedication. At this time, three Trustees resigned which included the Chair and Treasurer. Susan Treverton took over the role of Chair, and David Oliver the not inconsiderable role of Treasurer. The business of running the Institute carried on by telephone and email. with virtual meetings being held by Zoom. Closure of the Institute meant we lost a large portion of our intome which comes from room hire. It also meant that our community105t a valuable resource. With much relief and gratitude, we were able to obtain a one-off Covid Grant payment of £10. OCKJ from the 80vernment via Lancaster Ctty Council as part of its SUPPOrt for businesses which has done much to cover Ioss of earnings in the short term. We also thank Lee Burrows and the local Co-op who together with The Cottam Trust have again provided generous grant funding. This ha5 enabled us to install new carpet tiles in the IT/library room and Victoria Room, and to lay vinyl tiles and rib matting in the Cottam Room. Other maintenance and improvement work already carried out includes resurfacing the dance floor in the Main Hall and repairs to the tarmac at the side of the property. The work of maintaining the building continues Wlth guttering and roofin8 work 500n to be carried out. together with remedial work to the piping in our SirThomas Storey Room. And of course, we have put in place a range of measures to comply with regulations and guidance received - hand sanitisers, a one-way system and daily cleaning adapted to new demand5 to name a few. Many events and activities have been cancelled through force of circumstance. Amongst other things. this meant that extensive plans for VE Day Celebrations on 8 May were cancelled. Our thanks go to all those who were involved in the preparations, including the Wl, Caton Gala Committee, and Caton Leisure Club. The Council of Management has also done much work to review and update the full range of its Policies and Procedures, and a 'Lone Person Workin< Policy has been introduced. The Constitution, the document that govems how we operate. has also been updated and is presented for approval at this AGM. We opened our doors again on l August for hire of rooms and it was a pleasure to welcome back many of our regular groups. Income. although well down on last year, is increasing slowlv, and we have taken steps to reduce our running costs as far as possible. For the future, plans are in hand to reopen the Library and IT facilitie5 on 2￿1 November Starting with two sessions week with timed slots by appointment. The kitchen still remains closed. Strict rules in line with Government legislation and recommendations are in place to make sure we are Covid secure. We look back on a year characterised by difficult circumstances and great uncertainty. As this is the 131, AGM in the Institute's history we know that dark days have been with us before and that brighter ones have followed. This Council of Management has been honoured to serve, and we have strived to maintain the Institute a5 the heart of this community. Susan Treverton 2, November 2020 Victori• In•litut• B•l•n¢• Sheet 31108120 201fv20 Slo r￿0 £776.88 £249.rKI £o.fy) £49.523.15 £24.673.86 £SC6.55 £74729.01 £465.92 £1.199.50 o. £S6.347,98 £28.678.57 £45B.59 £B7.15D.54 Bank- Unrostri*ed 4cry)vnl188nkGI Bank- R•AtriL*ed o(xourf188nkRI .C4sh Totsl CUTr￿￿ Au•ty ,Room pr•-P8yff*nts ICr¢dilo .'Totsl Cunwrt L14bllll•• Worf(Ing Capft*l 4382. -£3,323.62 201.90 -£130.84 3,705.82 433134 £7102U2 102 £N81820 £88,11UO iFln•n¢•d P¥ iOpenh)g C•1 Capital corrndio Inwxe tr Loss ICIMlTrg clpltal £01.184.D2 £124.66 £10,713.84 £72.02I42 £6S5.7S £14.139.03 £7102142 .811.2Q NOTES Atyw end 2020 .. ANK RECC*leLIArnN Fln•l g•n•r41 b•nk b•knc• IBankQl Its Office 5upF401. lo11￿2 firLwrrfi. kth Tri*l. 1011Q3 {l￿￿r￿•, kifn 101104 Mwntu•nc* 8 C*cLnt"ryJ. 101105 ¢1•￿￿j I1￿￿1rd￿. kbtn 101108 nka-44 *hrMTb In 8umffl•ry dA¢cowt• FIMI rwtrtsct•¥ b•nk k•L•n¢• IB*hkRI ** B•nkSl**Mrt t176.LKI £198.rK* £19.11 £25.¢YJ U6,347.9e £10.95 lJrn•trlr￿ Lxxmted •t Y￿￿j £151kn1nht• £458.59 t18.25 Vlctorla Inslltuts Incom• and Expend1￿rn 31108120 Incomg and Expendliuv• 2019-2020 Nomlal In¢om• Summ•ry Infomi•tk>n 7￿70 £7.075.20 £12.IM). £6.6W.C 00 £273.45 Piéiih Cwnd Fkodsa¥ £10.IJ) £861.65 ¢kn"r¥J 8*K*.' 180 btsyexr 72 Sths. RLK¥n Hire S*l¢ty. VE day T¢*•1 Nonn41 Incm• L•M Nomwl ¢Xrtgolng• F• £13.074.50 a4.trj U431&74 Kt£5.XI, £4.32•• £1￿.(*) t1.140.01 E4.594.43 £450. £39.49 ÉSS291 £310.78 £3.587.a8 Fi¥brn & Fme was ger￿ted b•knn SeFl8mber and FeW ￿1th no saSe$ inc￿0 foll¢￿1￿9 the Ic<* ¢Jwi in m￿h. can cLryclin ￿t￿￿1 have been nogrty d￿￿ed sales imp4d of Cv4id. Sales for year 202￿2021 have c4Jmm*K¢d. kpjk healthy tArt il w(wth be to ftye(a* seles are likety. Furthw lod(dThww liw, t. Investrnent thi8 year h•5 gone Into r¥4adrwJ in the main hal ap￿ng dl bated flrlgh to tho w£￿thn flc4X. Fulure expenditure *ill take to the rwf arKf guttering. We repair 88 necess•ry in the near ftrture, but mtye •xi•ntiive ¥•Drk TrAil eventU￿ty be feqiired. The C¥l•l carried forwa￿ Into 202fy2021 is £86.818, up from £72,023 at the st•rt ofthis y•w. Thw• 1$ a Ca￿ corre¢ti¢m of £616. Scm8 of this related to rfjrylar repaymmts made to the VILloria Inst4bJte fdlowng ￿udUl￿1 activty urKovtred in 2015.. this ￿c￿nts for £167 of Iho gap. l 888ume that ￿ r￿¥In1r￿a gap r•l8t•ts to tr￿Sacti￿ that iTrllight Jt th• finanoal year end in 2019. The finances ofth• Viduia In8titirte hodthy. txrt Vn mu8t takè ts ￿1￿ that Mai￿ repoirs suth 8$ reFAacem•Art Of1￿ r(￿￿111 everrtualty Iwge irbve8th*iL so re￿￿ trthe rainy day must be suffica'pA DaMd OliveT Victoria Institute Financial stat￿n￿rt For year ending 31¥1 August 2020 I have ched(ed the accounts arKI documentation submrtied by the Bookkeeper and Administrator of the Victoria Institue and have no hesrtation in considering them a true record of the finanrial transactions for the year ending 31it August 2020. Mrs Reets Roberts Smrth￿e1d Wyresdale Road Quemmore Lancaster LA2 9EF