Trustees’ Annual Report for the period
From 01/05/2020 Period start date To Period end date30/04/2021
Charity name: Llanwarne and District Village Hall
Charity registration number: 520970
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provide and run a village hall for the use of the parish and surrounding area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of facilities, maintenance of those facilities and ensuring that they are fit for purpose – thereby securing funding to improve and upgrade facilities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have regard to the guidance and are aware that as a smaller charity we need only provide a brief summary of the main activities undertaken. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Volunteers give their time freely for the benefit of the hall and local community |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity raised money for the refurbishment of the village hall to improve the facilities, provide a new heating system, insulation and damp proofing. All this was intended to bring the facility back into a good state of repair to ensure its viability for the members of the community. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Main hall has been refurbished; heating system to follow, Wi-fi access also to future proof facility, so that it will be here in good shape with up-to-date IT for the community in the years to come. |
| Performance of fundraising activities against objectives set |
Para 1.41 | None due to Covid 19 |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the close of April 2021 we held a large amount of grant funding |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We hold funds on deposit should we need unforeseen maintenance/emergency funds |
| Amount of reserves held | Para 1.22 | £3521.23 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | No fundraising due to Covid 19. Grants from local council, Garfield Weston, Local Connect, and Awards for All for hall towards refurbishment |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Funds transferred to deposit account and held there until invoices received for heating and other associated cost in refurbishing community space |
| A description of the principal risks facing the charity |
Para 1.46 | Lack of community use |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Conveyance deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charity without a corporate structure with wider membership and constitution (as set out in conveyance document) as governing document. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected at AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Member of Community First who advise us on general hall procedures. Committee elected at AGM to run hall events and maintain the premises |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other |
Reference and Administrative details
| Charity name | Llanwarne and District Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 520970 |
| Charity’s principal address | The Village Hall, Llanwarne, Hereford HR2 8JE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| JeremyHelme | Chair | |||
| RosemaryPrice | Treasurer | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) R Price Full name(s) Rosemary Price Position (eg Secretary, Treasurer Chair, etc) Date 27/02/2022
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Llanwarne Village Hall Management Committee
| 2020 Building soceity £422.45 Deposit Account £3,519.61 Current Account £3,137.30 £7,079.36 Accumulated Fund Balance at 1st May 2020 Building society interest Deposit account interest PROFIT as per Profit and Loss Adj balance Bank @ 30/4/2 100701 Adj Balance |
Balance sheet to 30th April 2021 2021 £422.45 £3,521.23 £65,268.50 £69,212.18 £7,079.36 £0.00 £1.62 £62,131.20 £69,212.18* £0.00 £65,287.80 -£19.33 Welsh Water o/s @ 30/4/21 £65,268.47 |
|---|---|
I can confirm that I have audtited the accounts and they are a true statement of the financial transactions.
Deborah Parcell MAAT