## **Trustees’ Annual Report for the period** **From 01/05/2020 Period start date To Period end date30/04/2021** ## **Charity name: Llanwarne and District Village Hall** ## **Charity registration number: 520970** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provide and run a village hall for the use**
**of the parish and surrounding area.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision of facilities, maintenance of**
**those facilities and ensuring that they**
**are fit for purpose – thereby securing**
**funding to improve and upgrade**
**facilities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees have regard to the guidance**
**and are aware that as a smaller charity**
**we need only provide a brief summary**
**of the main activities undertaken.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Volunteers give their time freely for the**
**benefit of the hall and local community**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity raised money for the**
**refurbishment of the village hall to**
**improve the facilities, provide a new**
**heating system, insulation and damp**
**proofing. All this was intended to bring**
**the facility back into a good state of**
**repair to ensure its viability for the**
**members of the community.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**Main hall has been refurbished; heating**
**system to follow, Wi-fi access also**
**to future proof facility, so that it will be**
**here in good shape with up-to-date IT**
**for the community in the years to come.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**None due to Covid 19**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the close of April 2021 we held a large**
**amount of grant funding**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We hold funds on deposit should we**
**need unforeseen**
**maintenance/emergency funds**| |Amount of reserves held|Para 1.22|**£3521.23**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**No fundraising due to Covid 19. Grants**
**from local council, Garfield Weston,**
**Local Connect, and Awards for All for**
**hall towards refurbishment**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Funds transferred to deposit account**
**and held there until invoices received**
**for heating and other associated cost in**
**refurbishing community space**| |A description of the principal
risks facing the charity|Para 1.46|**Lack of community use**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Conveyance deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charity without a corporate structure**
**with wider membership and constitution**
**(as set out in conveyance document) as**
**governing document.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees elected at AGM**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Member of Community First who advise**
**us on general hall procedures.**
**Committee elected at AGM to run hall**
**events and maintain the premises**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** |Charity name|Llanwarne and District Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|520970| |Charity’s principal address|The Village Hall, Llanwarne, Hereford HR2 8JE| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JeremyHelme|Chair||| ||RosemaryPrice|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** R Price **Full name(s)** Rosemary Price **Position (eg Secretary,** Treasurer **Chair, etc) Date** 27/02/2022 OlmSD020 Award5forAII Rè8b¥ C19 HfdCouncN Hfd5hlreCom RaiBB8 CAF Donado Rdund EON Ra(b Donaiion Cth¥dlund•r Don4tlons £io,rm.00 E20.40 £io,(th. £s,(w.c E25 80 E5ri). £916.71 e23,40 £5￿.00 £978.26 f15D. £7.20 £ioo.TrJ £27. £87.50 ElO,WJ £io,rhJ).00 £20.40 EIO,fm.IK> £s,(w.00 £25.80 E5¢N). £916.71 £2J.40 EW.QD £978.26 £160.CA) £7.20 £ico.c £27.tyJ £07.50 £200, 24.30 É15,30 £L334.fy) £24,60 £56,00 £17.10 £ZO.40 1910511021 091061Z021 1810512021 2510612021 0710712021 09ia712020 1310712020 1110717olQ 2310712020 23107nozo 2810711020 251W2010 11020 0910912020 1410911020 2211012021 141IY2020 £io.w). £S,LW. £25.80 E5wm E916.71 E23.40 £5W.C £978.26 £160.C•J £7.20 Donètlon El￿. £27. ParshCr>unell Donatlon RwsB•i £87.50 É2W.CQ £24.30 E15,30 £1,334.ty) £24,EQ £56.00 £17.10 £80.00 £10.50 £467.Cil £42.ts) £166.79 £6,167.79 £12.90 E2,448.00 É25.50 É2,096.00 E19,20 £20.￿.￿) £8.fyX.00 E31.20 E24.30 Éis. Hld5hlreCoundl Rag bal k PrAtes £1.554.0) 24.50 0211212020 171121ZQ20 2911212020 2311212020 3V1212Q20 0610112021 1110112011 2DI0II2021 2110112021 1110712011 1810212011 03102120ZI IW0312021 1910317011 0910412021 2710412021 £5& £17.10 Uon¥tlon KPrit•b Hldihlr*Ctsuncll £lQ.50 £467. £4Z.fy) £16&79 £6,167.79 É12.9) £we.00 e25.59 £1096. £19,ZO £20.OCK). £8Xth).fA) £31,ZO £467.%X) £42. £166.79 eiL67.79 Ru8Ji Loc41 Connert £11. E2,448,r £25,50 £1,096.C Raibai GirtitldwèAton £19.20 E20.(OJ.QO £8mD. RaiBa4 É31.2Q E69,5U4.4S £O.CQ É42.W £ZII.60 É116,30 É2,518.26 E37,448.00 £28,231.58 £916.71 £69,58445 2610512020 Adam5 Flet£h•r 1810512020 NFU 1810512020 EON IiiOSD020 EON 1810612020 NFU 0110712020 EON 20107A020 NFU 2110712020 S¢otUsh Power- no Involce ref contractthan8t 1810812020 NFU 1810912020 NFU 0710112020 Welsh Water 0¥1012020 Artlus 1911012020 NIU CIJ11112020 EON 1811112020 NFU 1811212010 NFU 18IL2n020 EON 1911212020 S Hu8h*slGutt•Ysl 19112nOIO WJxwlniEner 1210112021 SHuth•s Iloft hatchl WOII2021 NFU 2010112021 EON 2910112021 Communlty Flrst13yr5 memberhlpl 0110112021 O Ctyr•nt hlre reluhd 1810¥2021 NFU LW0312021 EQN 0310¥2021 6r￿n￿lArth1tl￿urI 1810312021 NFV 1710312021 H•r•fordshlr• Flr•Alarm SenAces 1710312021 Te¢hnkalCare Servlc•$ 0412021 EON 1910412021 NFU 1810412011 Gre*Dle•lArthltBcwre 3010412021 We15hwater I￿688 DD DO DD OD £3F￿.00 £65.73 £128.74 £123.96 £65.73 f91.29 £57,02 £277.74 7.10 £57.10 £3.82 £105.90 £57.10 £50.73 £57,10 E57.10 £80.05 E460.CKI E4W. E160.rfvJ £57.10 £91.69 £135.00 £42.( £57.10 £190.54 £3SO.OD £65.73 £128.74 £123.96 £65.73 £91.29 DD DD DD DD IW690 Irth91 DO OD £57.02 £277.74 £57.10 £57.LO £3.82 £105.gD É57.10 £50.73 £57.10 £57.10 £eO.05 100692 Irxis93 £4fL),th) É400. EISO.OD DD DD I￿695 IW696 09 OD IrK697 DD £57.10 £91.69 £lJ5. £42. £sy.io £1gD.54 f6CQ. E57.10 £108.OJ £2,449, £66.23 £63.95 )7￿ £8(Y).( 100701 Elg.33 011 £57.10 £LOS. I[￿59 DP E2.449. É66,23 £63.95 £80J. £19.33 E7.453.25 ÉLIC4).97 £23.15 £709.13 £108. £105.90 £42.￿ £4,769.LV £000 £460,￿ £135. £7,453.25 £o,(k) ## **Llanwarne Village Hall Management Committee** |**2020**
Building soceity
£422.45
Deposit Account
£3,519.61
Current Account
£3,137.30
**£7,079.36**
**Accumulated Fund**
Balance at 1st May 2020
Building society interest
Deposit account interest
PROFIT
as per Profit and Loss
Adj balance
Bank @ 30/4/2
100701
Adj Balance|**Balance sheet to 30th April 2021**
**2021**
£422.45
£3,521.23
£65,268.50 *
**£69,212.18**
£7,079.36
£0.00
£1.62
£62,131.20
**£69,212.18**
£0.00
£65,287.80
-£19.33
Welsh Water o/s @ 30/4/21
£65,268.47| |---|---| ||| I can confirm that I have audtited the accounts and they are a true statement of the financial transactions. Deborah Parcell MAAT