For the year 2022 to 2023 ,we seemed to have returned to normal following the previous Covid year. We even managed to restart the Beer & Cider Festival and the Wine Tasting and Quiz.
This annual speech is an opportunity to thank various members of our committee for their work during the year, Firstly (in no particular order) Lester Martin, for his continued work on the maintenance of our website, Jonathan for his secretarial, heating & organizational input including the managing of our utility’s contracts. (and expert table assembler for Art Club)
As always, my thanks also go to Yvonne for her help with the bookings, , queries, questions, hall visits, in addition to her Treasurer duties.
All the committee members offer up their time voluntarily, and it is their drive, enthusiasm and commitment that ensures the hall is a shining light amongst the village halls within Herefordshire.
So thank you to the committee members for the support and friendship they continue to show me as Chairman, note we are a smaller team than last year and if I can entice anyone else to become members of this friendly team please do not hesitate to contact me.
Thank you for your support and attendance this evening
Dom Robertson Chairman 14[th] Dec 2023
Bartestree, Dormington and Lugwardine Village Hall
(Bartestree Village Hall)
Registered Charity No. 520933
Income and Expenditure Account
and
Balance Sheet
For the year ended 31[st] March 2023
Officers During the Year
Chairman D. M. Robertson Esq. Vice-Chairman L. Martin Esq. Secretary J. Jackson Esq. Treasurer Mrs Y. R. Robertson
Bankers
Lloyds TSB – Hereford Branch
Independent Accountant
S. P. Quigley – Accountant
Independent Examiner’s Report to the trustees
of the
Bartestree, Dormington and Lugwardine Village Hall
I report on the accounts of the charity for the year ended 31[st] March 2023 which are set out on pages 2 to 4.
Respective Responsibilities of trustees and examiner
As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
- which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Act, have not been met.
or
- to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ashridge Burley Gate Herefordshire HR1 3QS
S. P. Quigley Accountant
7[th] December 2023
Bartestree Village Hall Income and Expenditure Account For the year Ended 31[st] March 2023
| Income Hire Charges Deposits Forfeit Interest receivable Covid Grant Fund Raising - Net (Note 3) Beer and cider festival Wine Tasting Wedding Fayres Donations Total Income Expenditure Hall Expenses: Light & Heat Water Insurance Cleaning & Hygiene Cleaners' wages Caretakers wages Window cleaning Refuse Disposal Premises Repairs & maintenance Maintenance of grounds Hall Furnishings and Equipment: Repairs & replacement Kitchen Equipment Administrative Expenses: Internet - BT Mobile Telephone charges Postage & Stationery Licences Professional Fees Donations Booking Clerks' wages Total Expenditure Excess of Income over expenditure |
£ £ 25,388 341 2,149 - 2,490 650 28,528 3,016 1,470 1,171 1,229 3,182 - 494 2,195 7,005 - 19,762 644 - 644 282 24 40 432 295 1,000 1,612 3,685 24,091 4,437 2023 |
£ £ 21,186 - - - - - - - 10 21,196 2,169 565 1,119 262 2,866 - 438 1,634 - - 9,053 - - - 72 93 797 275 - 1,643 2,880 11,933 9,263 2022 |
£ £ 21,186 - - - - - - - 10 21,196 2,169 565 1,119 262 2,866 - 438 1,634 - - 9,053 - - - 72 93 797 275 - 1,643 2,880 11,933 9,263 2022 |
|---|---|---|---|
| 3,016 1,470 1,171 1,229 3,182 - 494 2,195 7,005 - |
2,169 565 1,119 262 2,866 - 438 1,634 - - |
||
| 21,196 9,053 - 2,880 |
|||
| 644 - |
- - |
||
| 282 24 40 432 295 1,000 1,612 |
72 93 797 275 - 1,643 |
||
| 11,933 | |||
| 9,263 |
Bartestree Village Hall Balance Sheet As at 31[st] March 2023
| 2023 | 2023 | 2022 | ||
|---|---|---|---|---|
| Fixed Assets | £ | £ | £ | £ |
| Hall and Grounds at cost (Note 1) | 264,880 | 264,880 | ||
| Current Assets | ||||
| Cash and Bank Balances | 92,942 | 83,786 | ||
| Debtors and Payments in Advance | 600 | 2,352 | ||
| 93,542 | 86,138 | |||
| Current Liabilities | ||||
| Creditors, Accruals and Deferred Income (Note 2) | 10,368 | 7,401 | ||
| Net Current Assets | 83,174 | 78,737 | ||
| Net Assets | 348,054 | 343,617 | ||
| Represented by: | ||||
| Accumulated Fund | ||||
| Balance as at 1st April 2022 | 343,617 | 334,354 | ||
| Add: Excess of Income over Expenditure for the year | 4,437 | 9,263 | ||
| 348,054 | 343,617 |
Approved by the Committee on 14[th] December 2023
Chairman: D M Robertson Esq.
Treasurer:
Y R Robertson (Mrs)
Bartestree Village Hall Notes to the Accounts For the year ended 31[st] March 2023
1. Hall and Grounds
During the year a National Lottery Fund Grant of £9,950 was received. This relates to the purchase of a new laptop for the hall at a cost of £935. The balance of £9,015 is for the refurbishment of the car park, which will be carried out during the year to March 2024. The balance is being held in Deferred Income.
The balances of the Covid and Lottery grants that were being held in Deferred Income, have this year been utilised with repairs to the Hall and replacement of kitchen equipment.
2. Liabilities
Other than Creditors and Accruals shown on the Balance Sheet, there are no other Liabilities.
The deferred Income relates to the balance of a National Lottery grant received during the year.
3. Fund Raising
| Gross Income Expenses Surplus for the year |
Beer & Cider Wine Festival Tasting £ £ 1,712 3,434 1,371 1,285 341 2,149 |
Total £ 5,146 2,656 |
|---|---|---|
| 2,490 |
4. Commitments
The committee is constantly monitoring the needs of the community but had not made any commitments to exceptional expenditure at 31st March 2023.
5. Other
In April 2022, Bartrestee Village Hall donated £1,000 to the Parish in celebration of the Queen's Jubilee.
Bartestree, Dormington and Lugwardine Village Hall
(Bartestree Village Hall)
Registered Charity No. 520933
Income and Expenditure Account
and
Balance Sheet
For the year ended 31[st] March 2023
Officers During the Year
Chairman D. M. Robertson Esq. Vice-Chairman L. Martin Esq. Secretary J. Jackson Esq. Treasurer Mrs Y. R. Robertson
Bankers
Lloyds TSB – Hereford Branch
Independent Accountant
S. P. Quigley – Accountant
Independent Examiner’s Report to the trustees
of the
Bartestree, Dormington and Lugwardine Village Hall
I report on the accounts of the charity for the year ended 31[st] March 2023 which are set out on pages 2 to 4.
Respective Responsibilities of trustees and examiner
As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner’s Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention:
- which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Act, have not been met.
or
- to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ashridge Burley Gate Herefordshire HR1 3QS
S. P. Quigley Accountant
7[th] December 2023
Bartestree Village Hall Income and Expenditure Account For the year Ended 31[st] March 2023
| Income Hire Charges Deposits Forfeit Interest receivable Covid Grant Fund Raising - Net (Note 3) Beer and cider festival Wine Tasting Wedding Fayres Donations Total Income Expenditure Hall Expenses: Light & Heat Water Insurance Cleaning & Hygiene Cleaners' wages Caretakers wages Window cleaning Refuse Disposal Premises Repairs & maintenance Maintenance of grounds Hall Furnishings and Equipment: Repairs & replacement Kitchen Equipment Administrative Expenses: Internet - BT Mobile Telephone charges Postage & Stationery Licences Professional Fees Donations Booking Clerks' wages Total Expenditure Excess of Income over expenditure |
£ £ 25,388 341 2,149 - 2,490 650 28,528 3,016 1,470 1,171 1,229 3,182 - 494 2,195 7,005 - 19,762 644 - 644 282 24 40 432 295 1,000 1,612 3,685 24,091 4,437 2023 |
£ £ 21,186 - - - - - - - 10 21,196 2,169 565 1,119 262 2,866 - 438 1,634 - - 9,053 - - - 72 93 797 275 - 1,643 2,880 11,933 9,263 2022 |
£ £ 21,186 - - - - - - - 10 21,196 2,169 565 1,119 262 2,866 - 438 1,634 - - 9,053 - - - 72 93 797 275 - 1,643 2,880 11,933 9,263 2022 |
|---|---|---|---|
| 3,016 1,470 1,171 1,229 3,182 - 494 2,195 7,005 - |
2,169 565 1,119 262 2,866 - 438 1,634 - - |
||
| 21,196 9,053 - 2,880 |
|||
| 644 - |
- - |
||
| 282 24 40 432 295 1,000 1,612 |
72 93 797 275 - 1,643 |
||
| 11,933 | |||
| 9,263 |
Bartestree Village Hall Balance Sheet As at 31[st] March 2023
| 2023 | 2023 | 2022 | ||
|---|---|---|---|---|
| Fixed Assets | £ | £ | £ | £ |
| Hall and Grounds at cost (Note 1) | 264,880 | 264,880 | ||
| Current Assets | ||||
| Cash and Bank Balances | 92,942 | 83,786 | ||
| Debtors and Payments in Advance | 600 | 2,352 | ||
| 93,542 | 86,138 | |||
| Current Liabilities | ||||
| Creditors, Accruals and Deferred Income (Note 2) | 10,368 | 7,401 | ||
| Net Current Assets | 83,174 | 78,737 | ||
| Net Assets | 348,054 | 343,617 | ||
| Represented by: | ||||
| Accumulated Fund | ||||
| Balance as at 1st April 2022 | 343,617 | 334,354 | ||
| Add: Excess of Income over Expenditure for the year | 4,437 | 9,263 | ||
| 348,054 | 343,617 |
Approved by the Committee on 14[th] December 2023
Chairman: D M Robertson Esq.
Treasurer:
Y R Robertson (Mrs)
Bartestree Village Hall Notes to the Accounts For the year ended 31[st] March 2023
1. Hall and Grounds
During the year a National Lottery Fund Grant of £9,950 was received. This relates to the purchase of a new laptop for the hall at a cost of £935. The balance of £9,015 is for the refurbishment of the car park, which will be carried out during the year to March 2024. The balance is being held in Deferred Income.
The balances of the Covid and Lottery grants that were being held in Deferred Income, have this year been utilised with repairs to the Hall and replacement of kitchen equipment.
2. Liabilities
Other than Creditors and Accruals shown on the Balance Sheet, there are no other Liabilities.
The deferred Income relates to the balance of a National Lottery grant received during the year.
3. Fund Raising
| Gross Income Expenses Surplus for the year |
Beer & Cider Wine Festival Tasting £ £ 1,712 3,434 1,371 1,285 341 2,149 |
Total £ 5,146 2,656 |
|---|---|---|
| 2,490 |
4. Commitments
The committee is constantly monitoring the needs of the community but had not made any commitments to exceptional expenditure at 31st March 2023.
5. Other
In April 2022, Bartrestee Village Hall donated £1,000 to the Parish in celebration of the Queen's Jubilee.