For the year 2022 to 2023 ,we seemed to have returned to normal following the previous Covid year. We even managed to restart the Beer & Cider Festival and the Wine Tasting and Quiz. This annual speech is an opportunity to thank various members of our committee for their work during the year, Firstly (in no particular order) Lester Martin, for his continued work on the maintenance of our website, Jonathan for his secretarial, heating & organizational input including the managing of our utility’s contracts. (and expert table assembler for Art Club) As always, my thanks also go to Yvonne for her help with the bookings, , queries, questions, hall visits, in addition to her Treasurer duties. All the committee members offer up their time voluntarily, and it is their drive, enthusiasm and commitment that ensures the hall is a shining light amongst the village halls within Herefordshire. So thank you to the committee members for the support and friendship they continue to show me as Chairman, note we are a smaller team than last year and if I can entice anyone else to become members of this friendly team please do not hesitate to contact me. Thank you for your support and attendance this evening Dom Robertson Chairman 14[th] Dec 2023 ## **Bartestree, Dormington and Lugwardine Village Hall** ## **(Bartestree Village Hall)** ## **Registered Charity No. 520933** ## **Income and Expenditure Account** ## **and** ## **Balance Sheet** ## **For the year ended 31[st] March 2023** **Officers During the Year** **Chairman D. M. Robertson Esq. Vice-Chairman L. Martin Esq. Secretary J. Jackson Esq. Treasurer Mrs Y. R. Robertson** ## **Bankers** **Lloyds TSB – Hereford Branch** ## **Independent Accountant** **S. P. Quigley – Accountant** ## **Independent Examiner’s Report to the trustees** ## **of the** ## **Bartestree, Dormington and Lugwardine Village Hall** I report on the accounts of the charity for the year ended 31[st] March 2023 which are set out on pages 2 to 4. ## **Respective Responsibilities of trustees and examiner** As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Act, have not been met. or 2. to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. Ashridge Burley Gate Herefordshire HR1 3QS S. P. Quigley Accountant 7[th] December 2023 ## **Bartestree Village Hall Income and Expenditure Account For the year Ended 31[st] March 2023** |**Income**
Hire Charges
Deposits Forfeit
Interest receivable
Covid Grant
Fund Raising - Net (Note 3)
Beer and cider festival
Wine Tasting
Wedding Fayres
Donations
**Total Income**
**Expenditure**
Hall Expenses:
Light & Heat
Water
Insurance
Cleaning & Hygiene
Cleaners' wages
Caretakers wages
Window cleaning
Refuse Disposal
Premises Repairs & maintenance
Maintenance of grounds
Hall Furnishings and Equipment:
Repairs & replacement
Kitchen Equipment
Administrative Expenses:
Internet - BT
Mobile Telephone charges
Postage & Stationery
Licences
Professional Fees
Donations
Booking Clerks' wages
**Total Expenditure**
**Excess of Income over expenditure**|**£**
**£**
25,388
341
2,149
-
2,490
650
**28,528**
3,016
1,470
1,171
1,229
3,182
-
494
2,195
7,005
-
19,762
644
-
644
282
24
40
432
295
1,000
1,612
3,685
**24,091**
**4,437**
**2023**|**£**
**£**
21,186
-
-
-
-
-
-
-
10
**21,196**
2,169
565
1,119
262
2,866
-
438
1,634
-
-
9,053
-
-
-
72
93
797
275
-
1,643
2,880
**11,933**
**9,263**
**2022**|**£**
**£**
21,186
-
-
-
-
-
-
-
10
**21,196**
2,169
565
1,119
262
2,866
-
438
1,634
-
-
9,053
-
-
-
72
93
797
275
-
1,643
2,880
**11,933**
**9,263**
**2022**| |---|---|---|---| ||3,016
1,470
1,171
1,229
3,182
-
494
2,195
7,005
-|2,169
565
1,119
262
2,866
-
438
1,634
-
-|| ||||**21,196**
9,053
-
2,880| ||644
-|-
-|| ||282
24
40
432
295
1,000
1,612|72
93
797
275
-
1,643|| ||||| ||||**11,933**| ||||**9,263**| **Bartestree Village Hall Balance Sheet As at 31[st] March 2023** ||**2023**|**2023**||**2022**| |---|---|---|---|---| |**Fixed Assets**|**£**|**£**|**£**|**£**| |Hall and Grounds at cost (Note 1)||264,880||264,880| |**Current Assets**||||| |Cash and Bank Balances|92,942||83,786|| |Debtors and Payments in Advance|600||2,352|| ||93,542||86,138|| |**Current Liabilities**||||| |Creditors, Accruals and Deferred Income (Note 2)|10,368||7,401|| |Net Current Assets||83,174||78,737| |Net Assets||**348,054**||**343,617**| |Represented by:||||| |Accumulated Fund||||| |Balance as at 1st April 2022||343,617||334,354| |Add: Excess of Income over Expenditure for the year||4,437||9,263| |||**348,054**||**343,617**| Approved by the Committee on 14[th] December 2023 Chairman: D M Robertson Esq. Treasurer: Y R Robertson (Mrs) **Bartestree Village Hall Notes to the Accounts For the year ended 31[st] March 2023** ## **1. Hall and Grounds** During the year a National Lottery Fund Grant of £9,950 was received. This relates to the purchase of a new laptop for the hall at a cost of £935. The balance of £9,015 is for the refurbishment of the car park, which will be carried out during the year to March 2024. The balance is being held in Deferred Income. The balances of the Covid and Lottery grants that were being held in Deferred Income, have this year been utilised with repairs to the Hall and replacement of kitchen equipment. ## **2. Liabilities** Other than Creditors and Accruals shown on the Balance Sheet, there are no other Liabilities. The deferred Income relates to the balance of a National Lottery grant received during the year. ## **3. Fund Raising** |Gross Income
Expenses
Surplus for the year|Beer & Cider
Wine
Festival
Tasting
£
£
1,712
3,434
1,371
1,285
**341**
**2,149**|Total
£
5,146
2,656| |---|---|---| |||**2,490**| ## **4. Commitments** The committee is constantly monitoring the needs of the community but had not made any commitments to exceptional expenditure at 31st March 2023. ## **5. Other** In April 2022, Bartrestee Village Hall donated £1,000 to the Parish in celebration of the Queen's Jubilee. ## **Bartestree, Dormington and Lugwardine Village Hall** ## **(Bartestree Village Hall)** ## **Registered Charity No. 520933** ## **Income and Expenditure Account** ## **and** ## **Balance Sheet** ## **For the year ended 31[st] March 2023** **Officers During the Year** **Chairman D. M. Robertson Esq. Vice-Chairman L. Martin Esq. Secretary J. Jackson Esq. Treasurer Mrs Y. R. Robertson** ## **Bankers** **Lloyds TSB – Hereford Branch** ## **Independent Accountant** **S. P. Quigley – Accountant** ## **Independent Examiner’s Report to the trustees** ## **of the** ## **Bartestree, Dormington and Lugwardine Village Hall** I report on the accounts of the charity for the year ended 31[st] March 2023 which are set out on pages 2 to 4. ## **Respective Responsibilities of trustees and examiner** As the charity’s trustees, you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners under section 43(7) of the Act, whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner’s Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act, and to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the Act, have not been met. or 2. to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. Ashridge Burley Gate Herefordshire HR1 3QS S. P. Quigley Accountant 7[th] December 2023 ## **Bartestree Village Hall Income and Expenditure Account For the year Ended 31[st] March 2023** |**Income**
Hire Charges
Deposits Forfeit
Interest receivable
Covid Grant
Fund Raising - Net (Note 3)
Beer and cider festival
Wine Tasting
Wedding Fayres
Donations
**Total Income**
**Expenditure**
Hall Expenses:
Light & Heat
Water
Insurance
Cleaning & Hygiene
Cleaners' wages
Caretakers wages
Window cleaning
Refuse Disposal
Premises Repairs & maintenance
Maintenance of grounds
Hall Furnishings and Equipment:
Repairs & replacement
Kitchen Equipment
Administrative Expenses:
Internet - BT
Mobile Telephone charges
Postage & Stationery
Licences
Professional Fees
Donations
Booking Clerks' wages
**Total Expenditure**
**Excess of Income over expenditure**|**£**
**£**
25,388
341
2,149
-
2,490
650
**28,528**
3,016
1,470
1,171
1,229
3,182
-
494
2,195
7,005
-
19,762
644
-
644
282
24
40
432
295
1,000
1,612
3,685
**24,091**
**4,437**
**2023**|**£**
**£**
21,186
-
-
-
-
-
-
-
10
**21,196**
2,169
565
1,119
262
2,866
-
438
1,634
-
-
9,053
-
-
-
72
93
797
275
-
1,643
2,880
**11,933**
**9,263**
**2022**|**£**
**£**
21,186
-
-
-
-
-
-
-
10
**21,196**
2,169
565
1,119
262
2,866
-
438
1,634
-
-
9,053
-
-
-
72
93
797
275
-
1,643
2,880
**11,933**
**9,263**
**2022**| |---|---|---|---| ||3,016
1,470
1,171
1,229
3,182
-
494
2,195
7,005
-|2,169
565
1,119
262
2,866
-
438
1,634
-
-|| ||||**21,196**
9,053
-
2,880| ||644
-|-
-|| ||282
24
40
432
295
1,000
1,612|72
93
797
275
-
1,643|| ||||| ||||**11,933**| ||||**9,263**| **Bartestree Village Hall Balance Sheet As at 31[st] March 2023** ||**2023**|**2023**||**2022**| |---|---|---|---|---| |**Fixed Assets**|**£**|**£**|**£**|**£**| |Hall and Grounds at cost (Note 1)||264,880||264,880| |**Current Assets**||||| |Cash and Bank Balances|92,942||83,786|| |Debtors and Payments in Advance|600||2,352|| ||93,542||86,138|| |**Current Liabilities**||||| |Creditors, Accruals and Deferred Income (Note 2)|10,368||7,401|| |Net Current Assets||83,174||78,737| |Net Assets||**348,054**||**343,617**| |Represented by:||||| |Accumulated Fund||||| |Balance as at 1st April 2022||343,617||334,354| |Add: Excess of Income over Expenditure for the year||4,437||9,263| |||**348,054**||**343,617**| Approved by the Committee on 14[th] December 2023 Chairman: D M Robertson Esq. Treasurer: Y R Robertson (Mrs) **Bartestree Village Hall Notes to the Accounts For the year ended 31[st] March 2023** ## **1. Hall and Grounds** During the year a National Lottery Fund Grant of £9,950 was received. This relates to the purchase of a new laptop for the hall at a cost of £935. The balance of £9,015 is for the refurbishment of the car park, which will be carried out during the year to March 2024. The balance is being held in Deferred Income. The balances of the Covid and Lottery grants that were being held in Deferred Income, have this year been utilised with repairs to the Hall and replacement of kitchen equipment. ## **2. Liabilities** Other than Creditors and Accruals shown on the Balance Sheet, there are no other Liabilities. The deferred Income relates to the balance of a National Lottery grant received during the year. ## **3. Fund Raising** |Gross Income
Expenses
Surplus for the year|Beer & Cider
Wine
Festival
Tasting
£
£
1,712
3,434
1,371
1,285
**341**
**2,149**|Total
£
5,146
2,656| |---|---|---| |||**2,490**| ## **4. Commitments** The committee is constantly monitoring the needs of the community but had not made any commitments to exceptional expenditure at 31st March 2023. ## **5. Other** In April 2022, Bartrestee Village Hall donated £1,000 to the Parish in celebration of the Queen's Jubilee.