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2021-12-31-accounts

21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account

Year start date Year start date Year start date Year start date Year end date
31/12/2021		 Year end date
31/12/2021
For the year
from		 01/01/2021 To 31/12/2021
Receipts and payments
Receipts Unrestricted
funds
£		 Restricted
funds
Designated
funds
£
£
2021		 Total funds
£		 2020
Total funds
£
Donations, legacies and similar
income
Membership subscriptions 7,808 - - 7,808 5,552
Less: Membership subscriptions paid on
(National/County/Area/District)		 2,448 - - 2,448 3,036
Net membership subscriptions retained 5,360 **# ** - **# ** - # 5,360 **# ** 2,516
Donations 4 - 4 252
Legacies - - - - -
Gift Aid 1,939 - - 1,939 1,328
Other similar income 180 - - 180 341
Sub total 7,483 - - 7,483 4,437
Grants
Maintenenace grant (Gateshead MBC) - - - - -
COVID Support grant 16,383 16,383 13,903
Other grants - -
Sub total 16,383 - - 16,383 13,903
Fundraising (gross)
Tuck Shop Sales 105 - - 105
coffee morning - - - -
- - - - -
Other fundraising activities (Inc Easy
~~Fundraising)~~		 - - - -
Sub total 105 - - 105 -
Investment income
Bank interest - - - - -
Building Society interest - - - - -
The Scout Association Short Term
Investment Service		 - 122 122 70
Property Rent income 100 - - 100 -
Minibus hire income 975 975
Other investment income - - - - -
Sub total 1,075 - 122 1,197 70
Total Gross Income
Asset and investment sales, etc.
Total receipts		 25,046 - 122 25,167
-
25,167
18,409
- - - - -
25,046 - 122
25,046 - 122 25,167 18,409

1 LT700003

21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account

For the year from

Year start date

Year end date

01/01/2021 To 31/12/2021

Receipts and payments

2021

Payments Unrestricted
funds
£
1,325
26
-
5,015
619
530
1,136
41
-
1,998
109
-
1,167
111
-
12,079
-
-
61
-
-
61
12,139		 Unrestricted
funds
£
1,325
26
-
5,015
619
530
1,136
41
-
1,998
109
-
1,167
111
-
12,079
-
-
61
-
-
61
12,139		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
20		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
20		 Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 Total funds
£		 Total funds
£		 2020
Total funds
£
Charitable Payments
Youth programme and activities 1,325 1,325 1,419.57
Adult support and training 26 26 -
Rent - -
Water and Sewerage 5,015 5,015 118.60
Electricity and Gas 619 619 770.50
Insurance 530 530 584.84
Repairs and Renewals 1,136 1,136 8,680.45
Materials and equipment 41 41 653.30
Printing and photocopying - -
Contribution to camp costs 1,998 1,998 385.63
Uniforms 109 109 87.30
AGM and trustee expenses - -
Other costs minibus expenses 1,167 1,167 656.99
Other costs 111 111 360.00
Other costs detail 3 - - -
Sub total 12,079 12,079 13,717.18
Fundraising expenses - - -
Bonus Ball - - -
Tuck Shop Supplies 61 61 29.81
Detail 3 - - -
Other fundraising costs - - -
Sub total 61 61 29.81
Total Gross Expenditure
Asset and investment
purchases, etc.
Total payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end
13,746.99
- - - - -
12,139
12,907
19,079
31,986		 -
-
-		 -
122
20,667
20,789
13,747
12,907 - 122 13,028 4,662
- -
19,079 20,667 39,746 35,084
31,986 - 20,789 52,774 39,746

2 LT700003

Statement of assets and liabilities at the end of the year

2020

2021

Unrestricted
funds
£
31,986
-
-
-
-
31,986
-
-
-
-
-
-
-
150
20
-
30,000
675
5,000
-
35,845
-
-
-
-
-
-		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Designated
funds
£
-
-
-
20,789
-
20,789
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
£
31,986
-
-
20,789
-
52,774
-
-
-
-
-
-
-
-
150
20
-
30,000
675.11
5,000
-
35,845
-
-
-
-
-
-		 Total funds
£
Cash funds
Bank current account 31,986 - - 31,986 19,079
Bank deposit account - - - - -
Building society account - - - - -
The Scout Association Short Term
Investment Service		 - 20,789 20,789 20,597
Cash/Floats - - - - -
Total cash funds 31,986 - 20,789 52,774 39,676
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group		 - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock 150 - - 150 150
Shop stock 20 - - 20 20
Other stock - - - - -
Land and buildings 30,000 - - 30,000 30,000
Motor vehicles 675 - - 675.11 1,008
Scouting equipment, furniture etc 5,000 - - 5,000 5,000
Other - - - - -
Sub total 35,845 - - 35,845 36,178
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ##/##/#### (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name
Rachel Coleman
Chair
Alison Norton
Treasurer

3 LT700003

Trustees' Annual Report

For the period

From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1

Section A

Reference and administration details

----- Start of picture text -----
Charity name 21st Gateshead St Helen's Sea Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 0 6 9 5
Charity’s principal address Back of Beaconsfield Road
Low Fell
Gateshead
Postcode NE9 5EU
----- End of picture text -----

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee Name Office (if any) Dates acted if not for
whole year
Rachel Coleman Chair
Jayne Burton Secretary
Alison Norton Treasurer
Kevin Thompson GroupScout Leader
Irene Johnson Beaver Scout Leader
Jane Thompson Cub Scout Leader
Wiebke Graham Scout Leader
CathyWestgate Explorer Scout Leader
Fiona Bootle GDPR Officer
Ann Lenier Parent Representative
JennyGibbs Parent Representative
Jon Gledhill Parent Representative

1 LT700001

Section A

Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Name Address
Neighbourhood,
Communities &
Volunteering		 Gateshead Council Civic Centre, Gateshead NE8 1HH
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
Policies and procedures adopted for:
Trustee selection methods
(e.g. appointed by, elected by)
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
How the charity is constituted
(e.g. trust, association, company)
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common
to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of their appointment and is
responsible for:
The maintenance of Group property;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As Charity Trustees they are
responsible for complying with legislation applicable to charities.
This includes registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leader,
individual section leaders and parents' representation and meets
every 3 months.

2 LT700001

Section B

Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the Church, community centres
and other Scout Groups. Similar reciprocal arrangements exist with
these
organisations.
The
Group
has
sufficient
Buildings
and
Contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members.The Group
through the capitation fees contributes to the Scout Association's
national Accident Insurance Policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The Group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of
subscriptions to increase the income to the Group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of Leaders. The Group is totally reliant upon
volunteers to run and administer the activities of the Group. If there
was a reduction in the number of Leaders to an unacceptable level
in a particular section or the Group as a whole then there would
have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.
Reduction or loss of Members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the Group as whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the
Group.
The Group has in place systems ofinternal controls that are
designed to provide reasonable assurance against material
mismanagement or loss. These include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.

3 LT700001

Section C Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
Public benefit statement
Summary of the objects of the charity set
out in its governing document
The objectives of the Group are as a unit of the Scout Association.
The Purpose of Scouting:
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.
The Values of Scouting: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.The Scout Method:Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
 enjoy what they are doing and have fun;
 take part in activities indoors and outdoors;
 learn by doing;
 share in spiritual reflection;
 take responsibility and make choices;
 undertake new and challenging activities; and
 make and live by their Promise.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
Summary of the main activities in relation
to these objects
The objectives of the Group are as a unit of the Scout Association.
The Purpose of Scouting:
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
The Values of Scouting: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.The Scout Method:Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
 enjoy what they are doing and have fun;
 take part in activities indoors and outdoors;
 learn by doing;
 share in spiritual reflection;
 take responsibility and make choices;
 undertake new and challenging activities; and
 make and live by their Promise.
We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
An established membership means that we have been able to
provide full programmes of activities for 18 Beaver Scouts, 21 Cub
Scouts, 22 Scouts and 7 Explorers including Duke Of Edinburgh's
Award scheme, outdoor and adventurous activities, cooking,
hobbies and interests, team building and personal challenges.

4 LT700001

Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about:
• the charity’s principal sources of funds (i
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 9 months
running costs, circa £9,000.
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
Investment Policy
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.
Reserves Policy		 Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 9 months
running costs, circa £9,000.
Reserves Policy

The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
Investment Policy
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.

5 LT700001

Section F

Plans for future periods (details of any significant activities planned to achieve them)

Other Optional Information Replacement of group minibus. Replacement of outdated camping equipment. Improvements to fabric of building, including roof repairs and maintenance.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Rachel Coleman Kevin Thompson
Chair GroupScout Leader
2
1
0
4
2
2
2 1 0 4 2 2

6 LT700001

21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account

Year start date Year start date Year start date Year start date Year end date
31/12/2021		 Year end date
31/12/2021
For the year
from		 01/01/2021 To 31/12/2021
Receipts and payments
Receipts Unrestricted
funds
£		 Restricted
funds
Designated
funds
£
£
2021		 Total funds
£		 2020
Total funds
£
Donations, legacies and similar
income
Membership subscriptions 7,808 - - 7,808 5,552
Less: Membership subscriptions paid on
(National/County/Area/District)		 2,448 - - 2,448 3,036
Net membership subscriptions retained 5,360 **# ** - **# ** - # 5,360 **# ** 2,516
Donations 4 - 4 252
Legacies - - - - -
Gift Aid 1,939 - - 1,939 1,328
Other similar income 180 - - 180 341
Sub total 7,483 - - 7,483 4,437
Grants
Maintenenace grant (Gateshead MBC) - - - - -
COVID Support grant 16,383 16,383 13,903
Other grants - -
Sub total 16,383 - - 16,383 13,903
Fundraising (gross)
Tuck Shop Sales 105 - - 105
coffee morning - - - -
- - - - -
Other fundraising activities (Inc Easy
~~Fundraising)~~		 - - - -
Sub total 105 - - 105 -
Investment income
Bank interest - - - - -
Building Society interest - - - - -
The Scout Association Short Term
Investment Service		 - 122 122 70
Property Rent income 100 - - 100 -
Minibus hire income 975 975
Other investment income - - - - -
Sub total 1,075 - 122 1,197 70
Total Gross Income
Asset and investment sales, etc.
Total receipts		 25,046 - 122 25,167
-
25,167
18,409
- - - - -
25,046 - 122
25,046 - 122 25,167 18,409

1 LT700003

21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account

For the year from

Year start date

Year end date

01/01/2021 To 31/12/2021

Receipts and payments

2021

Payments Unrestricted
funds
£
1,325
26
-
5,015
619
530
1,136
41
-
1,998
109
-
1,167
111
-
12,079
-
-
61
-
-
61
12,139		 Unrestricted
funds
£
1,325
26
-
5,015
619
530
1,136
41
-
1,998
109
-
1,167
111
-
12,079
-
-
61
-
-
61
12,139		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
20		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
20		 Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 Total funds
£		 Total funds
£		 2020
Total funds
£
Charitable Payments
Youth programme and activities 1,325 1,325 1,419.57
Adult support and training 26 26 -
Rent - -
Water and Sewerage 5,015 5,015 118.60
Electricity and Gas 619 619 770.50
Insurance 530 530 584.84
Repairs and Renewals 1,136 1,136 8,680.45
Materials and equipment 41 41 653.30
Printing and photocopying - -
Contribution to camp costs 1,998 1,998 385.63
Uniforms 109 109 87.30
AGM and trustee expenses - -
Other costs minibus expenses 1,167 1,167 656.99
Other costs 111 111 360.00
Other costs detail 3 - - -
Sub total 12,079 12,079 13,717.18
Fundraising expenses - - -
Bonus Ball - - -
Tuck Shop Supplies 61 61 29.81
Detail 3 - - -
Other fundraising costs - - -
Sub total 61 61 29.81
Total Gross Expenditure
Asset and investment
purchases, etc.
Total payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end
13,746.99
- - - - -
12,139
12,907
19,079
31,986		 -
-
-		 -
122
20,667
20,789
13,747
12,907 - 122 13,028 4,662
- -
19,079 20,667 39,746 35,084
31,986 - 20,789 52,774 39,746

2 LT700003

Statement of assets and liabilities at the end of the year

2020

2021

Unrestricted
funds
£
31,986
-
-
-
-
31,986
-
-
-
-
-
-
-
150
20
-
30,000
675
5,000
-
35,845
-
-
-
-
-
-		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Designated
funds
£
-
-
-
20,789
-
20,789
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
£
31,986
-
-
20,789
-
52,774
-
-
-
-
-
-
-
-
150
20
-
30,000
675.11
5,000
-
35,845
-
-
-
-
-
-		 Total funds
£
Cash funds
Bank current account 31,986 - - 31,986 19,079
Bank deposit account - - - - -
Building society account - - - - -
The Scout Association Short Term
Investment Service		 - 20,789 20,789 20,597
Cash/Floats - - - - -
Total cash funds 31,986 - 20,789 52,774 39,676
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group		 - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock 150 - - 150 150
Shop stock 20 - - 20 20
Other stock - - - - -
Land and buildings 30,000 - - 30,000 30,000
Motor vehicles 675 - - 675.11 1,008
Scouting equipment, furniture etc 5,000 - - 5,000 5,000
Other - - - - -
Sub total 35,845 - - 35,845 36,178
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ##/##/#### (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name
Rachel Coleman
Chair
Alison Norton
Treasurer

3 LT700003

Trustees' Annual Report

For the period

From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1

Section A

Reference and administration details

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Charity name 21st Gateshead St Helen's Sea Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 0 6 9 5
Charity’s principal address Back of Beaconsfield Road
Low Fell
Gateshead
Postcode NE9 5EU
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Names of the charity trustees who manage the charity

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20		 Trustee Name Office (if any) Dates acted if not for
whole year
Rachel Coleman Chair
Jayne Burton Secretary
Alison Norton Treasurer
Kevin Thompson GroupScout Leader
Irene Johnson Beaver Scout Leader
Jane Thompson Cub Scout Leader
Wiebke Graham Scout Leader
CathyWestgate Explorer Scout Leader
Fiona Bootle GDPR Officer
Ann Lenier Parent Representative
JennyGibbs Parent Representative
Jon Gledhill Parent Representative

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Section A

Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Name Address
Neighbourhood,
Communities &
Volunteering		 Gateshead Council Civic Centre, Gateshead NE8 1HH
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
Policies and procedures adopted for:
Trustee selection methods
(e.g. appointed by, elected by)
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
How the charity is constituted
(e.g. trust, association, company)
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common
to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of their appointment and is
responsible for:
The maintenance of Group property;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As Charity Trustees they are
responsible for complying with legislation applicable to charities.
This includes registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leader,
individual section leaders and parents' representation and meets
every 3 months.

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Section B

Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the Church, community centres
and other Scout Groups. Similar reciprocal arrangements exist with
these
organisations.
The
Group
has
sufficient
Buildings
and
Contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members.The Group
through the capitation fees contributes to the Scout Association's
national Accident Insurance Policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The Group does
hold a reserve to ensure the continuity of activities should there be a
major reduction in income. The Committee could raise the value of
subscriptions to increase the income to the Group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of Leaders. The Group is totally reliant upon
volunteers to run and administer the activities of the Group. If there
was a reduction in the number of Leaders to an unacceptable level
in a particular section or the Group as a whole then there would
have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.
Reduction or loss of Members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the Group as whole then
there would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the
Group.
The Group has in place systems ofinternal controls that are
designed to provide reasonable assurance against material
mismanagement or loss. These include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.

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Section C Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice)
Youmay chooseto include further
Public benefit statement
Summary of the objects of the charity set
out in its governing document
The objectives of the Group are as a unit of the Scout Association.
The Purpose of Scouting:
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.
The Values of Scouting: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.The Scout Method:Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
 enjoy what they are doing and have fun;
 take part in activities indoors and outdoors;
 learn by doing;
 share in spiritual reflection;
 take responsibility and make choices;
 undertake new and challenging activities; and
 make and live by their Promise.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
Summary of the main activities in relation
to these objects
The objectives of the Group are as a unit of the Scout Association.
The Purpose of Scouting:
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
The Values of Scouting: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.The Scout Method:Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
 enjoy what they are doing and have fun;
 take part in activities indoors and outdoors;
 learn by doing;
 share in spiritual reflection;
 take responsibility and make choices;
 undertake new and challenging activities; and
 make and live by their Promise.
We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
An established membership means that we have been able to
provide full programmes of activities for 18 Beaver Scouts, 21 Cub
Scouts, 22 Scouts and 7 Explorers including Duke Of Edinburgh's
Award scheme, outdoor and adventurous activities, cooking,
hobbies and interests, team building and personal challenges.

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Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about:
• the charity’s principal sources of funds (i
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 9 months
running costs, circa £9,000.
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
Investment Policy
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.
Reserves Policy		 Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 9 months
running costs, circa £9,000.
Reserves Policy

The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
Investment Policy
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.

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Section F

Plans for future periods (details of any significant activities planned to achieve them)

Other Optional Information Replacement of group minibus. Replacement of outdated camping equipment. Improvements to fabric of building, including roof repairs and maintenance.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Rachel Coleman Kevin Thompson
Chair GroupScout Leader
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Independent Examiners Report

Report to the trustees/members of 21[st] Gateshead (St Helen’s) Sea Scout Group on Accounts for the year ended 31 December 2021 set out on the following pages.

Respective responsibilities of the Charity and the Independent Examiner

As members of the Charity you are responsible for the preparation of the financial statements; you consider that the audit requirement of Regulation 3(3) and section 144(2) of the Act do not apply and that an independent examination is needed. It is my responsibility to

Basis of examiner’s statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent examiner’s statement

In connection with my examination no matter has come to my attention:

Kate Tully FMAAT FCIE

Date 16[th] May 2022

Signed

acie association of charity independent examiners

Kate Tully is a Fellow Member of the Association of Charity Independent Examiners and a Fellow Member of the Association of Accounting Technicians