## **21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account**
||||Year start date|Year start date|Year start date|Year start date|Year end date
**31/12/2021**|Year end date
**31/12/2021**||
|---|---|---|---|---|---|---|---|---|---|
||**For the year**
**from**||**01/01/2021**||**To**||**31/12/2021**|||
|||||||||||
|**Receipts and payments**||||||||||
|**Receipts**|**Unrestricted**
**funds**
**£**||**Restricted**
**funds**
**Designated**
**funds**
**£**
**£**
**2021**||||**Total funds**
**£**||**2020**
**Total funds**
**£**|
|**Donations, legacies and similar**
**income**||||||||||
|Membership subscriptions|**7,808**||**-**||**-**||**7,808**||**5,552**|
|Less: Membership subscriptions paid on
(National/County/Area/District)|**2,448**||**-**||**-**||**2,448**||**3,036**|
|Net membership subscriptions retained|**5,360**|**# **|**-**|**# **|**-**|**#**|**5,360**|**# **|**2,516**|
|Donations|**4**||||**-**||**4**||**252**|
|Legacies|**-**||**-**||**-**||**-**||**-**|
|Gift Aid|**1,939**||**-**||**-**||**1,939**||**1,328**|
|Other similar income|**180**||**-**||**-**||**180**||**341**|
|**Sub total**|**7,483**||**-**||**-**||**7,483**||**4,437**|
|**Grants**||||||||||
|Maintenenace grant (Gateshead MBC)|**-**||**-**||**-**||**-**||**-**|
|COVID Support grant|**16,383**||||||**16,383**||**13,903**|
|Other grants|||||**-**||**-**|||
|**Sub total**|**16,383**||**-**||**-**||**16,383**||**13,903**|
|**Fundraising (gross)**||||||||||
|Tuck Shop Sales|**105**||**-**||**-**||**105**|||
|coffee morning|**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|Other fundraising activities (Inc Easy
~~Fundraising)~~|**-**||**-**||**-**||**-**|||
|**Sub total**|**105**||**-**||**-**||**105**||**-**|
|**Investment income**||||||||||
|Bank interest|**-**||**-**||**-**||**-**||**-**|
|Building Society interest|**-**||**-**||**-**||**-**||**-**|
|The Scout Association Short Term
Investment Service|**-**||||**122**||**122**||**70**|
|Property Rent income|**100**||**-**||**-**||**100**||**-**|
|Minibus hire income|**975**||||||**975**|||
|Other investment income|**-**||**-**||**-**||**-**||**-**|
|**Sub total**|**1,075**||**-**||**122**||**1,197**||**70**|
|**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**|**25,046**||**-**||**122**||**25,167**
**-**
**25,167**|||
||||||||||**18,409**|
|||||||||||
||**-**||**-**||**-**||**-**||**-**|
||**25,046**||**-**||**122**|||||
||**25,046**||**-**||**122**||**25,167**||**18,409**|
1 LT700003
## **21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account**
**For the year from**
Year start date
Year end date
**01/01/2021 To 31/12/2021**
## **Receipts and payments**
**2021**
|**Payments**|**Unrestricted**
**funds**
**£**
**1,325**
**26**
**-**
**5,015**
**619**
**530**
**1,136**
**41**
**-**
**1,998**
**109**
**-**
**1,167**
**111**
**-**
**12,079**
**-**
**-**
**61**
**-**
**-**
**61**
**12,139**|**Unrestricted**
**funds**
**£**
**1,325**
**26**
**-**
**5,015**
**619**
**530**
**1,136**
**41**
**-**
**1,998**
**109**
**-**
**1,167**
**111**
**-**
**12,079**
**-**
**-**
**61**
**-**
**-**
**61**
**12,139**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**20**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**20**|**Designated**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1**|**Designated**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1**|**Total funds**
**£**|**Total funds**
**£**|**2020**
**Total funds**
**£**|
|---|---|---|---|---|---|---|---|---|---|
|**Charitable Payments**||||||||||
|Youth programme and activities|**1,325**||||||**1,325**||**1,419.57**|
|Adult support and training|**26**||||||**26**||**-**|
|Rent|**-**||||||**-**|||
|Water and Sewerage|**5,015**||||||**5,015**||**118.60**|
|Electricity and Gas|**619**||||||**619**||**770.50**|
|Insurance|**530**||||||**530**||**584.84**|
|Repairs and Renewals|**1,136**||||||**1,136**||**8,680.45**|
|Materials and equipment|**41**||||||**41**||**653.30**|
|Printing and photocopying|**-**||||||**-**|||
|Contribution to camp costs|**1,998**||||||**1,998**||**385.63**|
|Uniforms|**109**||||||**109**||**87.30**|
|AGM and trustee expenses|**-**||||||**-**|||
|Other costs minibus expenses|**1,167**||||||**1,167**||**656.99**|
|Other costs|**111**||||||**111**||**360.00**|
|Other costs detail 3|**-**||||||**-**||**-**|
|**Sub total**|**12,079**||||||**12,079**||**13,717.18**|
|**Fundraising expenses**|**-**||||||**-**||**-**|
|Bonus Ball|**-**||||||**-**||**-**|
|Tuck Shop Supplies|**61**||||||**61**||**29.81**|
|Detail 3|**-**||||||**-**||**-**|
|Other fundraising costs|**-**||||||**-**||**-**|
|**Sub total**|**61**||||||**61**||**29.81**|
|**_Total Gross Expenditure_ **
**Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**13,746.99**|
|||||||||||
||**-**||**-**||**-**||**-**||**-**|
||**12,139**
**12,907**
**19,079**
**31,986**||**-**
**-**
**-**||**-**
**122**
**20,667**
**20,789**|||||
||||||||||**13,747**|
|||||||||||
||**12,907**||**-**||**122**||**13,028**||**4,662**|
||||||||**-**||**-**|
||**19,079**||||**20,667**||**39,746**||**35,084**|
||**31,986**||**-**||**20,789**||**52,774**||**39,746**|
2 LT700003
**Statement of assets and liabilities at the end of the year**
**2020**
## **2021**
||**Unrestricted**
**funds**
**£**
**31,986**
**-**
**-**
**-**
**-**
**31,986**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**150**
**20**
**-**
**30,000**
**675**
**5,000**
**-**
**35,845**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Designated**
**funds**
**£**
**-**
**-**
**-**
**20,789**
**-**
**20,789**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**£**
**31,986**
**-**
**-**
**20,789**
**-**
**52,774**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**150**
**20**
**-**
**30,000**
**675.11**
**5,000**
**-**
**35,845**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**£**|
|---|---|---|---|---|---|
|**Cash funds**||||||
|Bank current account|**31,986**|**-**|**-**|**31,986**|**19,079**|
|Bank deposit account|**-**|**-**|**-**|**-**|**-**|
|Building society account|**-**|**-**|**-**|**-**|**-**|
|The Scout Association Short Term
Investment Service|**-**||**20,789**|**20,789**|**20,597**|
|Cash/Floats|**-**|**-**|**-**|**-**|**-**|
|**Total cash funds**|**31,986**|**-**|**20,789**|**52,774**|**39,676**|
|**Other monetary assets**||||||
|Tax claim|**-**|**-**|**-**|**-**|**-**|
|Debts due from the
County/Area/District/Group||**-**|**-**|**-**|**-**|
|Insurance claim|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**Investment assets**||||||
|Investment property - detail|**-**|**-**|**-**|**-**|**-**|
|Quoted investments|**-**|**-**|**-**|**-**|**-**|
|Other investments - detail|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**Non monetary assets for**
**charity's own use**||||||
|Badge stock|**150**|**-**|**-**|**150**|**150**|
|Shop stock|**20**|**-**|**-**|**20**|**20**|
|Other stock|**-**|**-**|**-**|**-**|**-**|
|Land and buildings|**30,000**|**-**|**-**|**30,000**|**30,000**|
|Motor vehicles|**675**|**-**|**-**|**675.11**|**1,008**|
|Scouting equipment, furniture etc|**5,000**|**-**|**-**|**5,000**|**5,000**|
|Other|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**35,845**|**-**|**-**|**35,845**|**36,178**|
|**Liabilities**||||||
|Accounts not yet paid|**-**|**-**|**-**|**-**|**-**|
|Expenses incurred but not invoiced|**-**|**-**|**-**|**-**|**-**|
|Subscriptions not yet paid|**-**|**-**|**-**|**-**|**-**|
|Loan - detail|**-**|**-**|**-**|**-**|**-**|
|Other liabilities|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ##/##/#### (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Print Name|
|---|---|
||Rachel Coleman
Chair|
||Alison Norton
Treasurer|
|||
3 LT700003
## Trustees' Annual Report
## For the period
From (start date) **0 1 0 1 2 1** to end date **3 1 1 2 2 1**
## **Section A**
## **Reference and administration details**
**----- Start of picture text -----**
Charity name 21st Gateshead St Helen's Sea Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 0 6 9 5
Charity’s principal address Back of Beaconsfield Road
Low Fell
Gateshead
Postcode NE9 5EU
**----- End of picture text -----**
Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
|---|---|---|---|
||Rachel Coleman|Chair||
||Jayne Burton|Secretary||
||Alison Norton|Treasurer||
||Kevin Thompson|GroupScout Leader||
||Irene Johnson|Beaver Scout Leader||
||Jane Thompson|Cub Scout Leader||
||Wiebke Graham|Scout Leader||
||CathyWestgate|Explorer Scout Leader||
||Fiona Bootle|GDPR Officer||
||Ann Lenier|Parent Representative||
||JennyGibbs|Parent Representative||
||Jon Gledhill|Parent Representative||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
1 LT700001
**Section A**
**Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)
||Type of advisor|Name|Name|Address|
|---|---|---|---|---|
||Neighbourhood,
Communities &
Volunteering|Gateshead Council||Civic Centre, Gateshead NE8 1HH|
||||||
||||||
||||||
||||||
||**Section B**||**Structure, governance and management**||
|Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
Policies and procedures adopted for:
Trustee selection methods
(e.g. appointed by, elected by)
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
How the charity is constituted
(e.g. trust, association, company)|||||
||||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.||
||||||
||||The Group is a trust established under its rules which are common
to all Scouts.||
||||||
||||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.||
||||||
||||Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of their appointment and is
responsible for:
The maintenance of Group property;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As Charity Trustees they are
responsible for complying with legislation applicable to charities.
This includes registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leader,
individual section leaders and parents' representation and meets
every 3 months.||
2 LT700001
## **Section B**
||**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**|
||The Group Executive Committee has identified the major risks to|
||which they believe the Group is exposed, these have been reviewed|
||and systems have been established to mitigate against them. The|
||main areas of concern that have been identified are:|
||**Damage to the building, property and equipment.** The Group|
||would request the use of buildings, property and equipment from|
||neighbouring organisations such as the Church, community centres|
||and other Scout Groups. Similar reciprocal arrangements exist with|
||these
organisations.
The
Group
has
sufficient
Buildings
and|
||Contents insurance in place to mitigate against permanent loss.|
||**Injury to leaders, helpers, supporters and members.**The Group|
||through the capitation fees contributes to the Scout Association's|
||national Accident Insurance Policy. Risk Assessments are|
||undertaken before all activities.|
||**Reduced income from fund raising.** The Group is primarily reliant|
||upon income from subscriptions and fundraising. The Group does|
||hold a reserve to ensure the continuity of activities should there be a|
||major reduction in income. The Committee could raise the value of|
||subscriptions to increase the income to the Group on an ongoing|
||basis, either temporarily or permanently.|
||**Reduction or loss of Leaders.** The Group is totally reliant upon|
||volunteers to run and administer the activities of the Group. If there|
||was a reduction in the number of Leaders to an unacceptable level|
||in a particular section or the Group as a whole then there would|
||have to be a contraction, consolidation or closure of a section. In|
||the worst case scenario the complete closure of the Group.|
||**Reduction or loss of Members.** The Group provides activities for|
||all young people aged 6 to 18. If there was a reduction in|
||membership in a particular section or the Group as whole then|
||there would have to be a contraction, consolidation or closure of a|
||section. In the worst case scenario the complete closure of the|
||Group.|
||The Group has in place systems of**_internal controls_** that are|
||designed to provide reasonable assurance against material|
||mismanagement or loss. These include 2 signatories for all|
||payments and a comprehensive insurance policies to ensure that|
||insurable risks are covered.|
3 LT700001
|**Section C**|**Objectives and activities**|
|---|---|
|Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
Public benefit statement
Summary of the objects of the charity set
out in its governing document
The objectives of the Group are as a unit of the Scout Association.
**The Purpose of Scouting:**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.
**The Values of Scouting**: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.**The Scout Method:**Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
enjoy what they are doing and have fun;
take part in activities indoors and outdoors;
learn by doing;
share in spiritual reflection;
take responsibility and make choices;
undertake new and challenging activities; and
make and live by their Promise.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
Summary of the main activities in relation
to these objects|
The objectives of the Group are as a unit of the Scout Association.
**The Purpose of Scouting:**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.**The Scout Method:**Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
enjoy what they are doing and have fun;
take part in activities indoors and outdoors;
learn by doing;
share in spiritual reflection;
take responsibility and make choices;
undertake new and challenging activities; and
make and live by their Promise.
|
||We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.|
|||
||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.|
|||
|**Section D**|**Achievements and performance**|
|Summary of the main achievements of
the charity during the year||
||An established membership means that we have been able to
provide full programmes of activities for 18 Beaver Scouts, 21 Cub
Scouts, 22 Scouts and 7 Explorers including Duke Of Edinburgh's
Award scheme, outdoor and adventurous activities, cooking,
hobbies and interests, team building and personal challenges.|
4 LT700001
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds (i
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
_The Group's policy on reserves is to hold sufficient resources to_
_continue the charitable activities of the group should income and_
_fundraising activities fall short. The Group Executive Committee_
_considers that the group should hold a sum equivalent to 9 months_
_running costs, circa £9,000._
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
**Investment Policy**
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.
**Reserves Policy**|Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
_The Group's policy on reserves is to hold sufficient resources to_
_continue the charitable activities of the group should income and_
_fundraising activities fall short. The Group Executive Committee_
_considers that the group should hold a sum equivalent to 9 months_
_running costs, circa £9,000._
**Reserves Policy**|
|||
|||
||
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
**Investment Policy**
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.|
5 LT700001
## **Section F**
Plans for future periods (details of any significant activities planned to achieve them)
**Other Optional Information** Replacement of group minibus. Replacement of outdated camping equipment. Improvements to fabric of building, including roof repairs and maintenance.
## **Section G**
**Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
||Rachel Coleman||||||Kevin Thompson|
|||||||||
||Chair||||||GroupScout Leader|
||2
1
0
4
2
2|||||||
||2|1|0|4|2|2||
6 LT700001
## **21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account**
||||Year start date|Year start date|Year start date|Year start date|Year end date
**31/12/2021**|Year end date
**31/12/2021**||
|---|---|---|---|---|---|---|---|---|---|
||**For the year**
**from**||**01/01/2021**||**To**||**31/12/2021**|||
|||||||||||
|**Receipts and payments**||||||||||
|**Receipts**|**Unrestricted**
**funds**
**£**||**Restricted**
**funds**
**Designated**
**funds**
**£**
**£**
**2021**||||**Total funds**
**£**||**2020**
**Total funds**
**£**|
|**Donations, legacies and similar**
**income**||||||||||
|Membership subscriptions|**7,808**||**-**||**-**||**7,808**||**5,552**|
|Less: Membership subscriptions paid on
(National/County/Area/District)|**2,448**||**-**||**-**||**2,448**||**3,036**|
|Net membership subscriptions retained|**5,360**|**# **|**-**|**# **|**-**|**#**|**5,360**|**# **|**2,516**|
|Donations|**4**||||**-**||**4**||**252**|
|Legacies|**-**||**-**||**-**||**-**||**-**|
|Gift Aid|**1,939**||**-**||**-**||**1,939**||**1,328**|
|Other similar income|**180**||**-**||**-**||**180**||**341**|
|**Sub total**|**7,483**||**-**||**-**||**7,483**||**4,437**|
|**Grants**||||||||||
|Maintenenace grant (Gateshead MBC)|**-**||**-**||**-**||**-**||**-**|
|COVID Support grant|**16,383**||||||**16,383**||**13,903**|
|Other grants|||||**-**||**-**|||
|**Sub total**|**16,383**||**-**||**-**||**16,383**||**13,903**|
|**Fundraising (gross)**||||||||||
|Tuck Shop Sales|**105**||**-**||**-**||**105**|||
|coffee morning|**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|Other fundraising activities (Inc Easy
~~Fundraising)~~|**-**||**-**||**-**||**-**|||
|**Sub total**|**105**||**-**||**-**||**105**||**-**|
|**Investment income**||||||||||
|Bank interest|**-**||**-**||**-**||**-**||**-**|
|Building Society interest|**-**||**-**||**-**||**-**||**-**|
|The Scout Association Short Term
Investment Service|**-**||||**122**||**122**||**70**|
|Property Rent income|**100**||**-**||**-**||**100**||**-**|
|Minibus hire income|**975**||||||**975**|||
|Other investment income|**-**||**-**||**-**||**-**||**-**|
|**Sub total**|**1,075**||**-**||**122**||**1,197**||**70**|
|**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**|**25,046**||**-**||**122**||**25,167**
**-**
**25,167**|||
||||||||||**18,409**|
|||||||||||
||**-**||**-**||**-**||**-**||**-**|
||**25,046**||**-**||**122**|||||
||**25,046**||**-**||**122**||**25,167**||**18,409**|
1 LT700003
## **21st Gateshead (St. Helen's) Sea Scout Group Receipts and Payments Account**
**For the year from**
Year start date
Year end date
**01/01/2021 To 31/12/2021**
## **Receipts and payments**
**2021**
|**Payments**|**Unrestricted**
**funds**
**£**
**1,325**
**26**
**-**
**5,015**
**619**
**530**
**1,136**
**41**
**-**
**1,998**
**109**
**-**
**1,167**
**111**
**-**
**12,079**
**-**
**-**
**61**
**-**
**-**
**61**
**12,139**|**Unrestricted**
**funds**
**£**
**1,325**
**26**
**-**
**5,015**
**619**
**530**
**1,136**
**41**
**-**
**1,998**
**109**
**-**
**1,167**
**111**
**-**
**12,079**
**-**
**-**
**61**
**-**
**-**
**61**
**12,139**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**20**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**20**|**Designated**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1**|**Designated**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1**|**Total funds**
**£**|**Total funds**
**£**|**2020**
**Total funds**
**£**|
|---|---|---|---|---|---|---|---|---|---|
|**Charitable Payments**||||||||||
|Youth programme and activities|**1,325**||||||**1,325**||**1,419.57**|
|Adult support and training|**26**||||||**26**||**-**|
|Rent|**-**||||||**-**|||
|Water and Sewerage|**5,015**||||||**5,015**||**118.60**|
|Electricity and Gas|**619**||||||**619**||**770.50**|
|Insurance|**530**||||||**530**||**584.84**|
|Repairs and Renewals|**1,136**||||||**1,136**||**8,680.45**|
|Materials and equipment|**41**||||||**41**||**653.30**|
|Printing and photocopying|**-**||||||**-**|||
|Contribution to camp costs|**1,998**||||||**1,998**||**385.63**|
|Uniforms|**109**||||||**109**||**87.30**|
|AGM and trustee expenses|**-**||||||**-**|||
|Other costs minibus expenses|**1,167**||||||**1,167**||**656.99**|
|Other costs|**111**||||||**111**||**360.00**|
|Other costs detail 3|**-**||||||**-**||**-**|
|**Sub total**|**12,079**||||||**12,079**||**13,717.18**|
|**Fundraising expenses**|**-**||||||**-**||**-**|
|Bonus Ball|**-**||||||**-**||**-**|
|Tuck Shop Supplies|**61**||||||**61**||**29.81**|
|Detail 3|**-**||||||**-**||**-**|
|Other fundraising costs|**-**||||||**-**||**-**|
|**Sub total**|**61**||||||**61**||**29.81**|
|**_Total Gross Expenditure_ **
**Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**13,746.99**|
|||||||||||
||**-**||**-**||**-**||**-**||**-**|
||**12,139**
**12,907**
**19,079**
**31,986**||**-**
**-**
**-**||**-**
**122**
**20,667**
**20,789**|||||
||||||||||**13,747**|
|||||||||||
||**12,907**||**-**||**122**||**13,028**||**4,662**|
||||||||**-**||**-**|
||**19,079**||||**20,667**||**39,746**||**35,084**|
||**31,986**||**-**||**20,789**||**52,774**||**39,746**|
2 LT700003
**Statement of assets and liabilities at the end of the year**
**2020**
## **2021**
||**Unrestricted**
**funds**
**£**
**31,986**
**-**
**-**
**-**
**-**
**31,986**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**150**
**20**
**-**
**30,000**
**675**
**5,000**
**-**
**35,845**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Designated**
**funds**
**£**
**-**
**-**
**-**
**20,789**
**-**
**20,789**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**£**
**31,986**
**-**
**-**
**20,789**
**-**
**52,774**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**150**
**20**
**-**
**30,000**
**675.11**
**5,000**
**-**
**35,845**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**£**|
|---|---|---|---|---|---|
|**Cash funds**||||||
|Bank current account|**31,986**|**-**|**-**|**31,986**|**19,079**|
|Bank deposit account|**-**|**-**|**-**|**-**|**-**|
|Building society account|**-**|**-**|**-**|**-**|**-**|
|The Scout Association Short Term
Investment Service|**-**||**20,789**|**20,789**|**20,597**|
|Cash/Floats|**-**|**-**|**-**|**-**|**-**|
|**Total cash funds**|**31,986**|**-**|**20,789**|**52,774**|**39,676**|
|**Other monetary assets**||||||
|Tax claim|**-**|**-**|**-**|**-**|**-**|
|Debts due from the
County/Area/District/Group||**-**|**-**|**-**|**-**|
|Insurance claim|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**Investment assets**||||||
|Investment property - detail|**-**|**-**|**-**|**-**|**-**|
|Quoted investments|**-**|**-**|**-**|**-**|**-**|
|Other investments - detail|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
|**Non monetary assets for**
**charity's own use**||||||
|Badge stock|**150**|**-**|**-**|**150**|**150**|
|Shop stock|**20**|**-**|**-**|**20**|**20**|
|Other stock|**-**|**-**|**-**|**-**|**-**|
|Land and buildings|**30,000**|**-**|**-**|**30,000**|**30,000**|
|Motor vehicles|**675**|**-**|**-**|**675.11**|**1,008**|
|Scouting equipment, furniture etc|**5,000**|**-**|**-**|**5,000**|**5,000**|
|Other|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**35,845**|**-**|**-**|**35,845**|**36,178**|
|**Liabilities**||||||
|Accounts not yet paid|**-**|**-**|**-**|**-**|**-**|
|Expenses incurred but not invoiced|**-**|**-**|**-**|**-**|**-**|
|Subscriptions not yet paid|**-**|**-**|**-**|**-**|**-**|
|Loan - detail|**-**|**-**|**-**|**-**|**-**|
|Other liabilities|**-**|**-**|**-**|**-**|**-**|
|**Sub total**|**-**|**-**|**-**|**-**|**-**|
## **Contingent liabilities and future obligations**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ##/##/#### (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
|Signature|Print Name|
|---|---|
||Rachel Coleman
Chair|
||Alison Norton
Treasurer|
|||
3 LT700003
## Trustees' Annual Report
## For the period
From (start date) **0 1 0 1 2 1** to end date **3 1 1 2 2 1**
## **Section A**
## **Reference and administration details**
**----- Start of picture text -----**
Charity name 21st Gateshead St Helen's Sea Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 0 6 9 5
Charity’s principal address Back of Beaconsfield Road
Low Fell
Gateshead
Postcode NE9 5EU
**----- End of picture text -----**
Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|
|---|---|---|---|
||Rachel Coleman|Chair||
||Jayne Burton|Secretary||
||Alison Norton|Treasurer||
||Kevin Thompson|GroupScout Leader||
||Irene Johnson|Beaver Scout Leader||
||Jane Thompson|Cub Scout Leader||
||Wiebke Graham|Scout Leader||
||CathyWestgate|Explorer Scout Leader||
||Fiona Bootle|GDPR Officer||
||Ann Lenier|Parent Representative||
||JennyGibbs|Parent Representative||
||Jon Gledhill|Parent Representative||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
1 LT700001
**Section A**
**Reference and administration details (continued)**
Names and addresses of advisers (optional information but encouraged as best practice)
||Type of advisor|Name|Name|Address|
|---|---|---|---|---|
||Neighbourhood,
Communities &
Volunteering|Gateshead Council||Civic Centre, Gateshead NE8 1HH|
||||||
||||||
||||||
||||||
||**Section B**||**Structure, governance and management**||
|Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
Policies and procedures adopted for:
Trustee selection methods
(e.g. appointed by, elected by)
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
How the charity is constituted
(e.g. trust, association, company)|||||
||||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.||
||||||
||||The Group is a trust established under its rules which are common
to all Scouts.||
||||||
||||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.||
||||||
||||Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who
are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
This Group Executive Committee exists to support the Group Scout
Leader in meeting the responsibilities of their appointment and is
responsible for:
The maintenance of Group property;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As Charity Trustees they are
responsible for complying with legislation applicable to charities.
This includes registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Scout Leader,
individual section leaders and parents' representation and meets
every 3 months.||
2 LT700001
## **Section B**
||**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**|
||The Group Executive Committee has identified the major risks to|
||which they believe the Group is exposed, these have been reviewed|
||and systems have been established to mitigate against them. The|
||main areas of concern that have been identified are:|
||**Damage to the building, property and equipment.** The Group|
||would request the use of buildings, property and equipment from|
||neighbouring organisations such as the Church, community centres|
||and other Scout Groups. Similar reciprocal arrangements exist with|
||these
organisations.
The
Group
has
sufficient
Buildings
and|
||Contents insurance in place to mitigate against permanent loss.|
||**Injury to leaders, helpers, supporters and members.**The Group|
||through the capitation fees contributes to the Scout Association's|
||national Accident Insurance Policy. Risk Assessments are|
||undertaken before all activities.|
||**Reduced income from fund raising.** The Group is primarily reliant|
||upon income from subscriptions and fundraising. The Group does|
||hold a reserve to ensure the continuity of activities should there be a|
||major reduction in income. The Committee could raise the value of|
||subscriptions to increase the income to the Group on an ongoing|
||basis, either temporarily or permanently.|
||**Reduction or loss of Leaders.** The Group is totally reliant upon|
||volunteers to run and administer the activities of the Group. If there|
||was a reduction in the number of Leaders to an unacceptable level|
||in a particular section or the Group as a whole then there would|
||have to be a contraction, consolidation or closure of a section. In|
||the worst case scenario the complete closure of the Group.|
||**Reduction or loss of Members.** The Group provides activities for|
||all young people aged 6 to 18. If there was a reduction in|
||membership in a particular section or the Group as whole then|
||there would have to be a contraction, consolidation or closure of a|
||section. In the worst case scenario the complete closure of the|
||Group.|
||The Group has in place systems of**_internal controls_** that are|
||designed to provide reasonable assurance against material|
||mismanagement or loss. These include 2 signatories for all|
||payments and a comprehensive insurance policies to ensure that|
||insurable risks are covered.|
3 LT700001
|**Section C**|**Objectives and activities**|
|---|---|
|Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
Public benefit statement
Summary of the objects of the charity set
out in its governing document
The objectives of the Group are as a unit of the Scout Association.
**The Purpose of Scouting:**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.
**The Values of Scouting**: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.**The Scout Method:**Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
enjoy what they are doing and have fun;
take part in activities indoors and outdoors;
learn by doing;
share in spiritual reflection;
take responsibility and make choices;
undertake new and challenging activities; and
make and live by their Promise.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.
Summary of the main activities in relation
to these objects|
The objectives of the Group are as a unit of the Scout Association.
**The Purpose of Scouting:**
Scouting exists to actively engage and support young people in their
personal development, empowering them to make a positive
contribution to society.
**The Values of Scouting**: As Scouts we are guided by these
values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we
live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with
others and make friends.**The Scout Method:**Scouting takes place
when young people, in partnership with adults, work
together based on the values of Scouting and:
enjoy what they are doing and have fun;
take part in activities indoors and outdoors;
learn by doing;
share in spiritual reflection;
take responsibility and make choices;
undertake new and challenging activities; and
make and live by their Promise.
|
||We use grants for specific fundraising such as refurbishments and
new equipment. We rely on volunteers leaders to each section as
well as parent helpers to assist with activities and as Executive
members.|
|||
||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.|
|||
|**Section D**|**Achievements and performance**|
|Summary of the main achievements of
the charity during the year||
||An established membership means that we have been able to
provide full programmes of activities for 18 Beaver Scouts, 21 Cub
Scouts, 22 Scouts and 7 Explorers including Duke Of Edinburgh's
Award scheme, outdoor and adventurous activities, cooking,
hobbies and interests, team building and personal challenges.|
4 LT700001
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds (i
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
_The Group's policy on reserves is to hold sufficient resources to_
_continue the charitable activities of the group should income and_
_fundraising activities fall short. The Group Executive Committee_
_considers that the group should hold a sum equivalent to 9 months_
_running costs, circa £9,000._
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
**Investment Policy**
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.
**Reserves Policy**|Due to the accrual of small annual surpluses over many years, the
Group Reserves stand at £39,819 at year end. This includes funds
for the replacement of our Mini-bus, the future maintenance of the
Scout Hut and the regular renewal of our Camping Equipment.
_The Group's policy on reserves is to hold sufficient resources to_
_continue the charitable activities of the group should income and_
_fundraising activities fall short. The Group Executive Committee_
_considers that the group should hold a sum equivalent to 9 months_
_running costs, circa £9,000._
**Reserves Policy**|
|||
|||
||
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using either mainstream banks or building societies, or The Scout
Association's short term investment service.
Our Training Programme and overnight activities are run on a non-
profit basis and regularly subsidised from Group funds. This is to try
and ensure as far as possible that cost is not a barrier to a Young
Person taking part.
**Investment Policy**
We hold an annual fund raising event and seek grant fund to help
with replacement of equipment.
The majority of our income is drawn from membership
subscriptions and reclaiming gift aid on those subscriptions.|
5 LT700001
## **Section F**
Plans for future periods (details of any significant activities planned to achieve them)
**Other Optional Information** Replacement of group minibus. Replacement of outdated camping equipment. Improvements to fabric of building, including roof repairs and maintenance.
## **Section G**
**Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)||||||||
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
||Rachel Coleman||||||Kevin Thompson|
|||||||||
||Chair||||||GroupScout Leader|
||2
1
0
4
2
2|||||||
||2|1|0|4|2|2||
6 LT700001
## **Independent Examiners Report**
Report to the trustees/members of 21[st] Gateshead (St Helen’s) Sea Scout Group on Accounts for the year ended 31 December 2021 set out on the following pages.
## **Respective responsibilities of the Charity and the Independent Examiner**
As members of the Charity you are responsible for the preparation of the financial statements; you consider that the audit requirement of Regulation 3(3) and section 144(2) of the Act do not apply and that an independent examination is needed. It is my responsibility to
- Examine the financial statements under s.145 of the 2011 Act;
- Follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act;and
- State whether particular matters have come to my attention
## **Basis of examiner’s statement**
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## **Independent examiner’s statement**
In connection with my examination no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which agree with the accounting records and comply with the accounting requirements of the 2011 Act ; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kate Tully FMAAT FCIE
Date 16[th] May 2022
Signed
**acie association of charity independent examiners**
Kate Tully is a Fellow Member of the Association of Charity Independent Examiners and a Fellow Member of the Association of Accounting Technicians