Trustees, Annual Report For the period From (start date) to end date Section A Reference and admin istration details Charity name 3rd WINGERWORTH SCOUT GROUP Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address 63 Nethermoor Road wingeOrth Chesterfield Derb shire Postcode Names of the charrty trustees who manage the charity IIPyÈse will b8publishedin the snnu81 pOrt of the ch8rityandthe Ch817tyR6gA$terrfreponYlOra Registered Ch8rfty with a charitywulètor) Trustee Name Office (if any) Dates acted If not for whole year Denise Booth Graham Bi Sarah Bin ham Grou Lead Volunteer Chair Treasurer 12 13 14 Names and addresses of advisers (optional information but encouraged as best practice) ITh&s8 11 b8publishedin the 8nnts81 rtport of th8 ch8frity) Type of advisor Name Address 1 LT700001 (14 September 2024)
Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g- trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. {e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional govemance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about.. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for.. a) the induction and training of trustees., bl trustee, consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer, Group Lead Volunteer and Trustees are 3 Section Team Leaders one Trustee elected and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 5 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers fun high- quality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024)
Section B Structure, governance and management IcontinLFedl Rlsk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are- Damage to the building, property and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the Church, Parish rooms and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. and supplements this with a Personal Accident Insurance Policy for helpers not covered by the national scheme. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions'to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Rlsk and Internal Control The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (14 September 2024)
Section C Objectives and activities Summary of the objects of the charity set out in its governing document The Purpose of Scoutlng Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integrity,. we are honest, tSorthY and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. cOperation - We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting lakes place when young people, in partnership wilh adults, work together based on the values of Scouting and- enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Sections Beavers, Cubs and Scouts along with 5 Y Leaders Additional details of the objectives and activities (optional information but encouraged as best practice) You may choose to include further statements, where relevant, about.. policy on grantmaking., contribution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin 4 LT700001 (14 September 2024)
Section D Achievements and performance Summary of the main achievements of the charity during the year During the yearwe held a Group Camp at Robin Hood Activity Centre Rainworth. With the indidual sections doing further camp events during the year. The Group attended the Wingerworth Community Festival- doing teas and coffee along with cake and we also took our Coconut Shy. We also do a Bonfire & Fireworks event that is open to the whole village which was registered with our local authority NEDDC Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £5000. Reserves of approx £15k against this at year end. This is above the levellbelow required for operating expenses. However this can be explained by we hold monies for Isle o Man Camp and Roof repairs for the building Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) You may choose to include additional information, where relevant, about.. the charity's principal sources of funds (including any fundraising)., Investment Policy The Group's Income and Expenditure is very small and as consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 5 LT700001 {14 September 2024)
how expenditure has supported the key objectives of the charity., The Group Trustee Board regularly monitors the levels of bank balances and the interest rates r1Ved to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. * investment policy and objectives- Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the ¢harity's trustees Signature(s) Full name{s) Position (eg Secretary, Chair) Date 6 LT700001 114 September 2024)
Lf700005- Scrutineerfs Reportto the Trustees (July The scrutineer's report to the trustees Scrutineer's Report to the Trustees of the 3 Wingerworth(All Saints) Scout Group Scout Council I report on the accounts of the GrouplDistrict for the year ended 31st March 2024............................................................... ......... As the Group'slDistrict's trustees you are responsibLe for the preparation of the accounts" you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibiLtty without carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the direrttons given in the Group'slDistrict's constitution. I have scrutinised the records and the accounts set out on pages . ..l... to ....... In my opinion the accounts are in accordance with trie records prodUd to me and comply with the constitution. Address: ......30 Barkers PooL............................................................................................ ..SheffieLd Sl IEQ............................................................................................................ Date: ................
3rd Wingerworth (All Saints) Scout Group Receipts and Payments Account For the year EIIIIZIBIIIIII from 1st Aprll 2023 31st March 2024 Receipts and payments 2023-2024 2022-2023 Unrostrlcted funds Unrnstrictsd funds Recelpts Donations, legaci•s and similar Income Membership subscriptions Less:Memb8rship subscriptions paid on {NationaVCountylArealDistrict) Nel membership subscriptions taIned Donations 8,153.00 8,339.00 4,259.00 4,080.00 3.903.00 4,259.00 Legacies Gift Aid 5.793.99 Unifomi purchase Hutt 50.00 Sub total 4,259.00 Sub total Grants - Tesco Payment 1,126.00 Othergrants DCC & NEDDC Sub total 1 LT700002 (1 st January 201 n
Fundral8lng (gross) Bonfire 9,031.06 11.532.63 W1ngeryrIh Festival 968.91 885.63 Sub total Investmont Incomo Bank interest 112.73 18.19 Building sClety interést The Scout Association Short Temi Investment Service Propety Rent income Other inveslmènl income Sub total Total Gross Income Total receipts 2 LT700002 (1st January 2017)
3rd Wingerworth (All Saints) Scout Group Receipts and Payments Account For the year EIIIIZIBIIIIII from 1st April 2023 31st March 2024 Receipts and payments 2023-2024 2022-2023 Unrestrlcted funds Unrestrlcted funds Payments Charitablo Payments Youth programme and activities 455.10 651.69 Adult support and training - Shooting Trg Rent 220.00 2,841.00 General Expenses - Memorial Ben¢h 3,120.00 Domain Costs 34.80 Insurance 52.00 52.00 Repairs and Renewals 24.24 78.33 Materials and equipment 2,314.04 997.00 PoslagelPhoto Copying 70.7S Contribution to Camp Costs 5.598.98 1.241.07 BadgeslNeckers 117.50 152.37 Donations 150.00 150.00 General Expenses - 37.44 153.50 Sub total 11fft.30 Fundraising oxpenses Bonfire S.809.20 5,999.06 Wingerworth Festival 463.10 398.24 Sub totsl 3 LT700002 (1st January 2017)
Total Gross Expenditure Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 15,979.31 12,382.67 4 LT700002 (1st January 2017)
Statement of assets and liabilities at the end of the year 31st March 2024 31st March 2023 Unrestricted funds Unrestricted funds Cash funds ank cuffent account 6,258.82 11.637.07 Bank deposit account 15.123.69 5.010.96 Building society account The Scout Asso¢ialion Short Tgmi Investment Serviee CashlFloats .00 33.43 33.43 Total cash funds Other monetary assets Tax claim .00 Debts due from the CountylArealDislricVGroLtp Insurance claim .00 Sub total Investment assets Investment propety- detail Quoted investments Other inve5trments- detail .00 .00 Sub total Non monetary assets for charity's own use Other Sub total Liabilities Accounts not yet paKI Expenses incurred but not invoiced Subscriptions not yel paid Loan - detail Other liabilities 2.534.54 702.15 Sub total Total Net Assets Contlngent liabilitles and future obligations 5 LT700002 (1st January 2017)
Contingent Ilabilities and future obligations The above receipts and payments account and statement of assets and liablllties were approved by the Trustees on accounts) and signed on their behalf by {the date of the Trustee Board meeting that approved the nature Print Name Chair. G Biggs Treasurer: S Bingham 6 LT700002 (1st January 2017)
LT700005- Scrutineerfs Report to the Trustees Uuly The scrutineer's report to the trustees Scrutineer's Report to the Trustees of the 3rd Wingerworth(AIL Saints) Scout Group Scout Council I report on the accounts of the GrOuDistrict for the year ended 31st March 2024.............-.......................................................... As the Group's/DistricVs trustees you are responsible for the preparation of the accounts". you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibiity without carrying out an audtt or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's/Distrirt's consbtution. I have scrutinised the records and the accounts set out on pages ......... In my opinion the accounts are in accordan with the records produced to me and comply wtth the conststution. Address: ......30 Barkers PooL.........................................-...............-..-......._...-.-......-.. ..Sheffield Sl IEQ...................................................-....................-................................. Date: ......-.........