2023-12-31-accounts - 1st Gresley Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	1/1/2023	1/1/2023

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st GresleyScout Group 520674 10011469
	Park Road
	Church Gresley
	Swadlincote
	Postcode	DE11 9QE

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
David Gaskin	GroupChair
Linda Kinch	Treasurer	From 07/11/2023
Jodie Collins	Treasurer	01/01/2023-26/06/2023
Rob Goodyer	Trustee
Daniel Barnes	GroupLead Volunteer
Karen Cantrill	FundraisingChair
Steven Hall	Section Leader
Jade Nevitt	Section Leader
Nigel Maude	Section Leader
Paul Twigg	Section Leader	From 14/01/2023
Richard Moseley	Section Leader	From 08/10/2023

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor	Name	Address
N/A

Trustees' Annual Report 1

1st Gresley Scout Group

Charity Number 520674

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and up to 8 Trustees (minimum of 5) - (including 1 Ex Officio Trustee, and up to 7 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and up to 8 Trustees (minimum of 5) - (including 1 Ex Officio Trustee, and up to 7 co-opted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life.

Trustees' Annual Report 2

1st Gresley Scout Group

Charity Number 520674

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.

Trustees' Annual Report 3

1st Gresley Scout Group

Charity Number 520674

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Each section runs a programme that gives young people the chance to participate in activities that cover the above purposes, values and methods. Examples include camps, hikes, activities away from the HQ.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Our year end shows we had a record number of young people as members of the group with 110 in total. During the year camps/sleepovers were held by all sections. We also had some sectional leadership changes during the year and thank all the leaders for all they do at the group. We currently have 26 adult volunteers either on the Trustee Board or are uniformed leaders. In addition we also have 8 Group Occasional Helpers. Total badges issued in 2023 were 1380 vs 995 in 2022 (an increase of 39%). This only happens due to the excellent work put in by both the young people and leaders! Well done to them all!

Trustees' Annual Report

1st Gresley Scout Group

Charity Number 520674

Section E	Financial Review
Reserves Policy Quantify and explain any designations Details of any funds materially in deficit N/A (circumstances plus steps to eliminate) Further financial review details (optional information) information, where relevant, about:Investment Policy • investment policy and objectives; Brief statement of the charity’s policy on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £65,000. The Group held reserves of approximately £29k against this at year end. This is below the required level for operating expenses. However this can be explained by the fact we have invested heavily in improving the facilities over the last few years. We anticipate a group net margin of 15% to grow funds to cover the unforseen expenditure ahead. Youmay chooseto include additional • the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • how expenditure has supported the key objectives of the charity;	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £65,000. The Group held reserves of approximately £29k against this at year end. This is below the required level for operating expenses. However this can be explained by the fact we have invested heavily in improving the facilities over the last few years. We anticipate a group net margin of 15% to grow funds to cover the unforseen expenditure ahead.

	N/A
	Investment Policy l The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

Trustees' Annual Report 5

1st Gresley Scout Group

Charity Number 520674

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	The Main project is our HQ extension. Our current demand outstrips supply of available timeslots. We need to raise circa £1m to complete the extension and 2024 is the year where we start to ramp up our fundraising activities/grant applications.

Section G Declaration	Section G Declaration	Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Daniel Barnes David Gaskin Full name(s) Daniel Barnes David Gaskin Position (eg Secretary, Chair) GroupLead Volunteer GroupChair Date 26th April 2024
	Daniel Barnes	David Gaskin

	Daniel Barnes	David Gaskin

	GroupLead Volunteer	GroupChair
	26th April 2024
	26th April 2024

Trustees' Annual Report 6

1st Gresley Scout Group

Charity Number 520674

Group Treasurers Report

The group currently sits in a strong financial position, in part due to the fund raising for the planned extension of the group.

Income Highlights/Lowlights

Income last year fell from £49711.60 (2022) to £31918.86 (2023).
The higher figure in 2022 stems in the main from a £10k National Lottery Grant which was used to fund the new solar panels.
Rents from other hall users shows a drop of about £4700 – this was down to timings of payments.
Membership income increased last year – this is down to an increase in the number of children coming to 1[st] Gresley.

Expenditure Highlights/Lowlights

Investment last year – we have purchased new camping equipment to the cost of £3100.
Total expenditure was reduced in line with our income. Strong controls are in place to ensure expenditure is kept within budgets. Secondly where appropriate budgets are amended during the financial year with Trustee Board Approval.

Financial Surplus/Defcit

At the end of the year, we had a net income of £3808.76 (surplus). As a charity we absolutely need to make a surplus each year to ensure sufficient funds are available to invest in the building/equipment for the children and wider beneficiaries of our HQ.

Treasurer

Our Treasurer this year has in effect been three people:

Jodie Collins 1[st] January 2023 to 27[th] June 2023. David Gaskin 28[th] June 2023 to 31[st] December 2023 Linda Kinch 7[th] November to 31[st] December 2023

Linda/David are currently in a transition phase before full handover is completed.

This report has been completed by Daniel Barnes & David Gaskin.

Signed on behalf of the charity’s trustees

Signature(s) ~~a~~ Daniel Barnes David Gaskin

Full name(s) ~~a~~ Daniel Barnes David Gaskin ~~|~~ Position Group Lead Volunteer Group Chair ~~a |~~

Date ~~LO~~ 26th April 2024

1[st] Gresley Scout Group

Registered Charity Number 520674

1[st] Gresley Scout Group

Registered Charity Number 520674

2023 ANNUAL REPORT Scouts 1st Gresley Scout GTOUP 2013 2022 Income Bank Interest Donation Events Fundralslng GlftAld Goveinment Grènts MEtnbershlp FÈes National Lottery Giants oihpr Income Rent 334.23 934.23 6.466.60 1141.00 18.56 774.02 7.175.47 277.91 I have IndnendY Èxamlntd the a£(oun15 of the 1st Gie51ey Siout Group as Set Dut herÈ for the year endin831 December 2023. 4.783.24 2.667.IKI 11.261.(Kl io.{m. IAY reSp(Sth411Iies are to.. 11 identify whether of notproper accounting records have been kept. 21 check that the accounts agree wlth the accountlnK rerords. 31 1¢)ok for possible signlficanterrors In the account5. 41 check Ihat the accounts have beeTh properly prepared In accordance wlih the Charitles Act. I4.3.75 121.53 8,017.52 12.732.40 E¥peDse Activity Equipment Admln adges Bank Fee5 Camplng Equlprnent Cleanlng Supplleslcontractors Enlertalnment Evenis Exten51on Iplannln8 etcl FlnancSal Shorta8e GoCardlessIOSM Fee5 Insurènce Meeiings- Beavers Meeiin8s cb5 Meetings- 5couis Membershlp Costs Rates 233.39 222.19 1,343.95 72.(K) 1.178.07 1.425.59 542.80 7.877.99 4.1M6.20 99.72 973.06 1,495.50 502.65 347.82 601.79 3.289.C 375.64 16.15 202.50 81.LKI 839.76 1,422.81 o.(wJ 3,096.59 1,961.26 51.co 6(.90 Where malters arlse Irom thls examlnallon that Ives cause for concern li Is my duty 10 repori It. Report No marters he arlsen durSTh8 the course of my examlnation where I have cause io ars adverse report. 39.92 1.288.59 1.319.39 409.86 1.057.36 352.96 5.4c#).c#J 440.48 - Th(wLO4 Nam¢: JobTIUe: Oirocbl Travel UnllormlClothln8 Date: 687.17 2.575.30 2&C(I 550.75 30. 61.05 L977.35 17,275.30 751.41 30.IX) Venue Improvements Venue Mèlntenance Wreht115 A¢¢ount bol•n¢es BANK ACC- Group Maln BANK ACC- Group Capltal BANK ACC- Group FundralslnB ANK ACC-Hardshlp Fund BANK ACC- Beovers IFrldayl BANK ACC- Beavers ITuesdayl BANK ACC- Cubs ITues,Tl8ersl BANK ACC. Cubs IThurs,Wolvesl BANK ACC- Scovts IFrldayl CASH- 8e3ver5 Ifrldavl CASH- GSL CA5H- Cubs true5dayl CASH- Cub5 (Thursdavl CASH- Scou15 IFrlday51 EQUAL5- GSL EQUALS- Beavers (Tuesdays) EQUAL5- Beaver5 (Frldayl EQUALS Scouts (Fridaysl EQUALS- Cub5 IThursdaysl EQUAL5- Cubs ITue5daysl Expense Account Bank Acc- Group Camp 1,929.29 19A8B.86 8.759.OS 605.79 L194.47 L319.51 675.82 L621.45 3.672.29 3.173.28 21.316.23 6.664.32 826.03 924.BO 1.099.10 2.342.36 L349.20 3.115.52 -11.38 10.63 128.02 5.29 66.45 186.65 99.93 25a.83 21.67 995.59 221.31 130.51 95.63 250.LMJ 250.00 869.39 708.31 Summary Account balance brpu6htforward Total Income Total expenditure Net income Account balante tarrled forward 41.777.87 31.918.86 28.110.10 3,80&76 45,586.63 37.08&49 49,711.60 45.022.22 4.689.38 41,77797