## Trustees' Annual Report ## For the period |From (start date)|||**1/1/2023**|**1/1/2023**||**12/31/2023**| |---|---|---|---|---|---|---| |||||||| |**Section A**|||**Reference and administration details**|||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||1st GresleyScout Group
520674
10011469|||| ||||Park Road|||| ||||Church Gresley|||| ||||Swadlincote|||| ||||Postcode|DE11 9QE||| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||David Gaskin|GroupChair|| ||Linda Kinch|Treasurer|From 07/11/2023| ||Jodie Collins|Treasurer
|01/01/2023-26/06/2023| ||Rob Goodyer|Trustee|| ||Daniel Barnes|GroupLead Volunteer|| ||Karen Cantrill|FundraisingChair|| ||Steven Hall|Section Leader|| ||Jade Nevitt|Section Leader|| ||Nigel Maude|Section Leader|| ||Paul Twigg|Section Leader|From 14/01/2023| ||Richard Moseley|Section Leader|From 08/10/2023| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |N/A||| |||| |||| |||| Trustees' Annual Report 1 1st Gresley Scout Group Charity Number 520674 |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and up
to 8 Trustees (minimum of 5) - (including 1 Ex Officio
Trustee, and up to 7 co-opted Trustees) and meets every 3
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and up
to 8 Trustees (minimum of 5) - (including 1 Ex Officio
Trustee, and up to 7 co-opted Trustees) and meets every 3
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| Trustees' Annual Report 2 1st Gresley Scout Group Charity Number 520674 |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.| Trustees' Annual Report 3 1st Gresley Scout Group Charity Number 520674 |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Each section runs a programme that gives young people
the chance to participate in activities that cover the above
purposes, values and methods.
Examples include camps, hikes, activities away from the
HQ.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||

Our year end shows we had a record number of young
people as members of the group with 110 in total. During
the year camps/sleepovers were held by all sections. We
also had some sectional leadership changes during the year
and thank all the leaders for all they do at the group.
We currently have 26 adult volunteers either on the Trustee
Board or are uniformed leaders.
In addition we also have 8 Group Occasional Helpers.
Total badges issued in 2023 were 1380 vs 995 in 2022 (an
increase of 39%). This only happens due to the excellent
work put in by both the young people and leaders! Well
done to them all!| Trustees' Annual Report 1st Gresley Scout Group Charity Number 520674 4 |**Section E**|**Financial Review**| |---|---| |**Reserves Policy**
Quantify and explain any designations
Details of any funds materially in deficit
N/A
(circumstances plus steps to eliminate)
Further financial review details (optional information)
information, where relevant, about:**Investment Policy**
• investment policy and objectives;
Brief statement of the charity’s policy on
reserves
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 24 months running costs, circa £65,000.
The Group held reserves of approximately £29k against this
at year end. This is below the required level for operating
expenses. However this can be explained by the fact we
have invested heavily in improving the facilities over the last
few years. We anticipate a group net margin of 15% to grow
funds to cover the unforseen expenditure ahead.
You**may choose**to include additional
• the charity’s principal sources of funds
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
• how expenditure has supported the key
objectives of the charity;|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 24 months running costs, circa £65,000.
The Group held reserves of approximately £29k against this
at year end. This is below the required level for operating
expenses. However this can be explained by the fact we
have invested heavily in improving the facilities over the last
few years. We anticipate a group net margin of 15% to grow
funds to cover the unforseen expenditure ahead.| ||| ||N/A| ||**Investment Policy**

l

The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.

| Trustees' Annual Report 5 1st Gresley Scout Group Charity Number 520674 |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||The Main project is our HQ extension. Our current demand
outstrips supply of available timeslots.
We need to raise circa £1m to complete the extension and
2024 is the year where we start to ramp up our fundraising
activities/grant applications.| |**Section G**
**Declaration**|**Section G**
**Declaration**|**Section G**
**Declaration**| |---|---|---| |The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Daniel Barnes
David Gaskin
Full name(s)
Daniel Barnes
David Gaskin
Position (eg Secretary, Chair)
GroupLead Volunteer
GroupChair
Date
26th April 2024||| ||Daniel Barnes|David Gaskin| |||| ||Daniel Barnes|David Gaskin| |||| ||GroupLead Volunteer|GroupChair| ||26th April 2024|| ||26th April 2024|| Trustees' Annual Report 6 1st Gresley Scout Group Charity Number 520674 ## **Group Treasurers Report** The group currently sits in a strong financial position, in part due to the fund raising for the planned extension of the group. ## **Income Highlights/Lowlights** - Income last year fell from £49711.60 (2022) to £31918.86 (2023). - The higher figure in 2022 stems in the main from a £10k National Lottery Grant which was used to fund the new solar panels. - Rents from other hall users shows a drop of about £4700 – this was down to timings of payments. - Membership income increased last year – this is down to an increase in the number of children coming to 1[st] Gresley. ## **Expenditure Highlights/Lowlights** - Investment last year – we have purchased new camping equipment to the cost of £3100. - Total expenditure was reduced in line with our income. Strong controls are in place to ensure expenditure is kept within budgets. Secondly where appropriate budgets are amended during the financial year with Trustee Board Approval. ## **Financial Surplus/Defcit** At the end of the year, we had a net income of £3808.76 (surplus). As a charity we absolutely need to make a surplus each year to ensure sufficient funds are available to invest in the building/equipment for the children and wider beneficiaries of our HQ. ## **Treasurer** Our Treasurer this year has in effect been three people: Jodie Collins 1[st] January 2023 to 27[th] June 2023. David Gaskin 28[th] June 2023 to 31[st] December 2023 Linda Kinch 7[th] November to 31[st] December 2023 Linda/David are currently in a transition phase before full handover is completed. This report has been completed by Daniel Barnes & David Gaskin. Signed on behalf of the charity’s trustees > Signature(s) ~~a~~ Daniel Barnes David Gaskin > Full name(s) ~~a~~ Daniel Barnes David Gaskin ~~|~~ Position Group Lead Volunteer Group Chair ~~a |~~ > Date ~~LO~~ 26th April 2024 1[st] Gresley Scout Group Registered Charity Number 520674 1[st] Gresley Scout Group Registered Charity Number 520674 2023 ANNUAL REPORT Scouts 1st Gresley Scout GTOUP 2013 2022 Income Bank Interest Donation Events Fundralslng GlftAld Goveinment Grènts MEtnbershlp FÈes National Lottery Giants oihpr Income Rent 334.23 934.23 6.466.60 1141.00 18.56 774.02 7.175.47 277.91 I have Ind￿n￿endY Èxamlntd the a£(oun15 of the 1st Gie51ey Siout Group as Set Dut herÈ for the year endin831 December 2023. 4.783.24 2.667.IKI 11.261.(Kl io.{m. IAY reSp(￿Sth411Iies are to.. 11 identify whether of notproper accounting records have been kept. 21 check that the accounts agree wlth the accountlnK rerords. 31 1¢)ok for possible signlficanterrors In the account5. 41 check Ihat the accounts have beeTh properly prepared In accordance wlih the Charitles Act. I4.￿3.75 121.53 8,017.52 12.732.40 E¥peDse Activity Equipment Admln adges Bank Fee5 Camplng Equlprnent Cleanlng Supplleslcontractors Enlertalnment Evenis Exten51on Iplannln8 etcl FlnancSal Shorta8e GoCardlessIOSM Fee5 Insurènce Meeiings- Beavers Meeiin8s c￿b5 Meetings- 5couis Membershlp Costs Rates 233.39 222.19 1,343.95 72.(K) 1.178.07 1.425.59 542.80 7.877.99 4.1M6.20 99.72 973.06 1,495.50 502.65 347.82 601.79 3.289.C 375.64 16.15 202.50 81.LKI 839.76 1,422.81 o.(wJ 3,096.59 1,961.26 51.co 6￿(￿.90 Where malters arlse Irom thls examlnallon that Ives cause for concern li Is my duty 10 repori It. Report No marters h￿e arlsen durSTh8 the course of my examlnation where I have cause io ars adverse report. 39.92 1.288.59 1.319.39 409.86 1.057.36 352.96 5.4c#).c#J 440.48 - Th(w￿L￿O4 Nam¢: JobTIUe: Oirocbl Travel UnllormlClothln8 Date: 687.17 2.575.30 2&C(I 550.75 30. 61.05 L977.35 17,275.30 751.41 30.IX) Venue Improvements Venue Mèlntenance Wreht115 A¢¢ount bol•n¢es BANK ACC- Group Maln BANK ACC- Group Capltal BANK ACC- Group FundralslnB ANK ACC-Hardshlp Fund BANK ACC- Beovers IFrldayl BANK ACC- Beavers ITuesdayl BANK ACC- Cubs ITues,Tl8ersl BANK ACC. Cubs IThurs,Wolvesl BANK ACC- Scovts IFrldayl CASH- 8e3ver5 Ifrldavl CASH- GSL CA5H- Cubs true5dayl CASH- Cub5 (Thursdavl CASH- Scou15 IFrlday51 EQUAL5- GSL EQUALS- Beavers (Tuesdays) EQUAL5- Beaver5 (Frldayl EQUALS Scouts (Fridaysl EQUALS- Cub5 IThursdaysl EQUAL5- Cubs ITue5daysl Expense Account Bank Acc- Group Camp 1,929.29 19A8B.86 8.759.OS 605.79 L194.47 L319.51 675.82 L621.45 3.672.29 3.173.28 21.316.23 6.664.32 826.03 924.BO 1.099.10 2.342.36 L349.20 3.115.52 -11.38 10.63 128.02 5.29 66.45 186.65 99.93 25a.83 21.67 995.59 221.31 130.51 95.63 250.LMJ 250.00 869.39 708.31 Summary Account balance brpu6htforward Total Income Total expenditure Net income Account balante tarrled forward 41.777.87 31.918.86 28.110.10 3,80&76 45,586.63 37.08&49 49,711.60 45.022.22 4.689.38 41,77797