2021-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2020 Period start date To 31/03/2021 Period end date

Charity name: 4[th] Derby Derwent Scout Group

Charity registration number: 520621

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Our aim continues to be to help boys and girls to achieve their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities. We provide an enjoyable and attractive scheme of progressive training for our members based around the Scout Promise and Law
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Group provides a location from which it can undertake activities in relation to those set down by the Scouting Movement. As it operates within a less affluent area of the City, it is providing a public benefit to the young people of that area. The activities provided range from improving basic personal skills through working towards relevant badges to those that require other physical skills e.g. archery, fencing etc. Camping and externally- related activities also form part of the curriculum.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Group and its Trustees seek to continue the Group’s activities as a charitable going-concern within the local environment and within Derby as a whole for the benefit of its membership and the local area.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Grant applications have not been previously made to support operations in recent years. The exception to this is those made in 2020/2021 in relation to COVID support,

		which was made available by the local council, under Govt legislation. These were successfully made and received.
Policy on social investment including program related investment	Para 1.38	The funds raised by the Group are also used to support the Scouting activities of the Sections were their funds, raised through subscriptions, are insufficient to support their programmes of activities. These activities will include educational trips, camping and specific physical programmes e.g. Archery, Rock Climbing.
Contribution made by volunteers	Para 1.38	The Group’s volunteers are unpaid and offer their skills and time free-of-charge. We have those undertaking specific roles within the Group and ensuring that the Programme of Activities, undertaken by the Membership, goes ahead. Additional support is provided by Parents and other Scouting Associates to assist at the Annual Plant Sale and with other fundraising activities.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Group is based within an area of the City that is not as affluent as other districts and this reflects the membership. Therefore, the Programme of Activities undertaken by the membership is designed for their personal development and offers them a wide range of experiences to improve them socially, physically and mentally. We seek to support them through each level of the Scouting Movement and encourage them to remain within the Movement as both Young Leaders and Sectional Leaders in the future. The skills attained are transferable into wider roles within Society.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Each of the Sections prepares a Programme of Activities that is authorised by the Group Scout Leader.

		The objectives are two-fold, the first being the attainment of awards in relation to Scouting activities and the second being a general programme of activities to widen the overall personal skills of the members.
Performance of fundraising activities against objectives set	Para 1.41	As fundraising is key to the continuation of the Group it retains a detailed focus each year. The primary sources continue to be the Annual Plant Sale and funds raised from sponsored events, including entering the Annual Derby 10k. COVID has had an impact on the ability to raise funds, especially against a background of closure. However, we have now switched the Annual Plant Sale to an on-line ordering & delivery basis, as opposed to a physical sale on the premises, which followed the Govt guidelines and will continue to be used going forward. This process has now generated increased income in 2020/21.
Investment performance against objectives	Para 1.41	We do not have a wider investment policy but retain a Deposit Account, although interest rates for this remain minimal at the current time.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The current financial position of the Group is stable, with an increase in fundraising from the Annual Plant Sale providing additional funds. In addition, the local Govt grants made available through the COVID crisis have been retained within the Accounts. This extra-ordinary income has moved the Group’s requirement to provide financial returns from the basic on-line questionnaire to the completion of the increased reporting schedules. It is expected that with the return to normal activities in 2021/2022 that the levels of income and expenditure will return to pre-COVID levels.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A Deposit Account is held and has been used to support extra-ordinary costs in the past, e.g. the purchase of a minibus approx. 10 years ago and to support any periods in which income has not matched expenditure.
Amount of reserves held	Para 1.22	The current Deposit Account is £2.2k. However, a decision will be made by the Group’s Executive Committee as to whether some of the Grant monies should be placed within this account in 2022/23.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	It is the intention of the Group’s Leadership to promote the Group, its activities and the benefits it can provide within the community from which it draws its membership to ensure that it remains a going concern. Membership levels are steady and we are proactive in maintaining and increasing these on a year-by-year basis.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The main source of funds/fundraising is the Group’s Annual Plant Sale, in which we buy bedding plants from a local grower and sell these on to the general public at a small premium. The prices are comparable with other sellers and we have a good client base which has expanded in recent years. We now have switched to, primarily, a delivery service rather than a physical on-site sale and this has seen an increase in sales in the past two years.

		Additional fundraising was sponsorship of members in the local 10k run. However, due to COVID we could not undertake this in 2020 and 2021. Local businesses have also undertaken Quiz Nights to support the Group in 2021. Our Sections raise funds through member’s subscriptions. However, with the suspension of meetings from March 2020 to Q3 2021 there was no income from this during that period of time.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Group is effectively investing in its membership and whilst we can provide a fulfilling environment we will continue to succeed.
A description of the principal risks facing the charity	Para 1.46	The principal risk for any organisation within the Scouting Movement is falling/no membership. Whilst we continue to successfully promote the Group, retain and increase membership and provide the fulfilling environment that we currently do then we foresee a favourable future for a Group founded in 1908.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The governing document it as Conveyance dated 29th September 1960 and is based upon the Trusts of the Boy Scout Association Trust Deed 1955.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Group has an executive membership to support Scouting activities led by the Group Scout Leader and specific roles to support the overall running of the Group e.g. Chair, Secretary, Treasurer etc.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The selection of any officer is by nomination, proposal, co-opting and then finalisation by vote at an AGM.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Group’s executive membership all have a Scouting background, many starting within the movement as young people, themselves. The other roles within the Group have been filled with people holding the skillset for those types of roles.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Group has an executive membership to support Scouting activities led by the Group Scout Leader and specific roles to support the overall running of the Group e.g. Chair, Secretary, Treasurer etc.
Relationship with any related parties	Para 1.51	We are a member of the Derby South District Scout Council and maintain contact with other Scouting Groups within the City.
Other

Reference and Administrative details

Charity name	4thDerby Derwent Scout Group
Other name the charity uses
Registered charity number	520621

Charity’s principal address	Derwent Hall Coleridge Street Derby DE23 7JX Please Note: The above address does not have a mail box.

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Keith Hesketh	Chair	2020/2021	Derby South District Scout Council
	Karen Hesketh	Group Scout Leader	2020/2021	Derby South District Scout Council

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

Declarations The trustees declare that they have approved the trusteeg report above. Signed on behalf of the charity trustees Signature(s) Full namels) Position (eg Secretary. Chair. etc) 47LrF sc￿ur Date /4103/2Z

Section B Statement of assets and liabilities at.the end. of the period Unrestricted fund5 lo fftar8St£ R&FtriGtsd funds to raFest£ Endowment fvnd5 Catsggrio$ Detal to neaTe5t£ B1 Cash funds 2213 Total cash funds 28.903 Unrestrlcted fund5 to nearest£ Endowmgrit funds to neBrest£ funds to neaTest£ Detsils B2 Other monetary assets FurKltowhich asset belo Costlopuonall CurrÈntvalu8 on41 tletail$ Fund tothich a5setbelon Curr•ntvalue orta Details Costloptlonal) 84 Assets retained for the charlty's own use M1th5 AThount duÈ nal When dlr ional DÈtall$ rdates B5 Liabilities Signed by one orlwo Iwu518es oft behalf of au the t￿stee8 Dale of rDv81 Signatwe Print Name MJ. 14Egrf&T14 /¥/05 2Z CCXX R2 8CCDUtts ISS)

CHARITY COMMISSION FOR ENGLAND AND WALES 5?nhz'. Receipts and payments accounts CC16a Forthe perfod Irom To 31103rd021 Section.A.Receipts and payments.. Unrestricte funds Restricled funds EnrAowrnent fund$ Total funds Lasty•ar tothe ro8re8t£ to the nBHfoSt£ A1 Recelpts Hire Df Builthr Donats"orbS FUnd{ar￿ng Annu81 Pl8nt Oittarl8.g. Costco) Cap&laliDn tncome from ScuulingAcbvEbèS COVID &ant In1 on neW￿LA(xx￿I Sub total(Gross inGome for sso 30 17x9 17,$99 67 1.160 63 21.003 71 1.160 63 21.￿3 AR) 40,133 40.133 4Y77 A2 Asset and investrn¢nt sal (see table). Sub total 40.133 40,133 15,77T ments Sltema￿n>Le 1.442 1.594 46 9,119 2,614 11D 1,160 704 2JOY 578 7296 RenYR* Annual PlantSal8 MirièA Certer21 Capilation Scouu AthvTttes 9.119 1614 110 187 Sub totsl 1Q085 IB,OBS 15.698 A4 Assgt and investment ur¢hases. see table> Sub totsl 16,085 16.OBS 15,698 Net of recelpts/fpaymentsJ AS Transfe￿ between funds A6 Cash fvnds lastyear end Cash funds this year end 24,048 24,048 79 4855 28.903 855 28.903 4.759 4,838 CCXX R1 ar￿UnIS ISSI

Sean Wright 4th Derby Derwent Scout Group 9 French St Derby. DE23 6PN 13th March 2022. Dear Sean Re .' Review of the Accounts of the 4th Derby Derwent Scout Group- Year 2020121 I have undertaken a full review of the Receipts & Payments Accounts for the Group for the year ending March 31st 2021. The Accounts have been maintained on an Ex￿1 Spreadsheet and are fully supported by documentation that includes, bank statements. receipts arKI other supporting documentation that reflect both the income re￿iVed by the Group and their expenditure. All expenditure is receipted and those re￿Ipts correspond with the paymenls stated for the financial year, being £16085. Income is supported by relevant documentation, wheTe available, and the majority of the Group's income for 2020121 is now made directy into their bank account via bank transfer. In comparison with previous years. the ststed income of £40133, would see an increase of around £25k, However. the inclusion of the COVID Grants provided by Derby City Council are an extra-ordinary item and are reflected as such in supporting reports and, additionally, the switch to an on-line payments for the Annual Plant Sale has meant that furKls for 202112022 were received in late March 2021 at a value of £3193. Should thts be continued in the future, it will be necessary to defer such income to give a truer year-on-year Gompari50n. I have also noted that the Income & Expenditure for Scouting Activities in 2020121 has been redU￿d as the Sections have been unable to meet during this financial year due to COVID regulations and that this will change in 202112022 as meeting re-commenced in June 2021. Therefore, l am happy to stale that the Accounts submilted for inspection provide a True and Fair representation of the Receipts and Payments for the Group in 2020r2021. Yo rs sincerely Ma Director, The 0'DW￿er GrouplDrinking Consultsnts Ltd. 63 Blenheim Drive. Allestree. Derby. DE22 2LS.