## **Trustees’ Annual Report for the period** **From 01/04/2020 Period start date To 31/03/2021 Period end date** ## **Charity name: 4[th] Derby Derwent Scout Group** ## **Charity registration number: 520621** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our aim continues to be to help boys**
**and girls to achieve their full physical,**
**intellectual, social and spiritual**
**potentials as individuals, as responsible**
**citizens and as members of their local,**
**national and international communities.**
**We provide an enjoyable and attractive**
**scheme of progressive training for our**
**members based around the Scout**
**Promise and Law**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The Group provides a location from**
**which it can undertake activities in**
**relation to those set down by the**
**Scouting Movement.**
**As it operates within a less affluent area**
**of the City, it is providing a public**
**benefit to the young people of that area.**
**The activities provided range from**
**improving basic personal skills through**
**working towards relevant badges to**
**those that require other physical skills**
**e.g. archery, fencing etc.**
**Camping and externally- related**
**activities also form part of the**
**curriculum.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Group and its Trustees seek to**
**continue the Group’s activities as a**
**charitable going-concern within the**
**local environment and within Derby as a**
**whole for the benefit of its membership**
**and the local area.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Grant applications have not been**
**previously made to support operations**
**in recent years.**
**The exception to this is those made in**
**2020/2021 in relation to COVID support,**| |||**which was made available by the local**
**council, under Govt legislation.**
**These were successfully made and**
**received.**| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|**The funds raised by the Group are also**
**used to support the Scouting activities**
**of the Sections were their funds, raised**
**through subscriptions, are insufficient**
**to support their programmes of**
**activities.**
**These activities will include educational**
**trips, camping and specific physical**
**programmes e.g. Archery, Rock**
**Climbing.**| |Contribution made by
volunteers|Para 1.38|**The Group’s volunteers are unpaid and**
**offer their skills and time free-of-charge.**
**We have those undertaking specific**
**roles within the Group and ensuring that**
**the Programme of Activities, undertaken**
**by the Membership, goes ahead.**
**Additional support is provided by**
**Parents and other Scouting Associates**
**to assist at the Annual Plant Sale and**
**with other fundraising activities.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Group is based within an area of the**
**City that is not as affluent as other**
**districts and this reflects the**
**membership.**
**Therefore, the Programme of Activities**
**undertaken by the membership is**
**designed for their personal**
**development and offers them a wide**
**range of experiences to improve them**
**socially, physically and mentally.**
**We seek to support them through each**
**level of the Scouting Movement and**
**encourage them to remain within the**
**Movement as both Young Leaders and**
**Sectional Leaders in the future.**
**The skills attained are transferable into**
**wider roles within Society.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Each of the Sections prepares a**
**Programme of Activities that is**
**authorised by the Group Scout Leader.**| |---|---|---| |||**The objectives are two-fold, the first**
**being the attainment of awards in**
**relation to Scouting activities and the**
**second being a general programme of**
**activities to widen the overall personal**
**skills of the members.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**As fundraising is key to the continuation**
**of the Group it retains a detailed focus**
**each year. The primary sources**
**continue to be the Annual Plant Sale**
**and funds raised from sponsored**
**events, including entering the Annual**
**Derby 10k.**
**COVID has had an impact on the ability**
**to raise funds, especially against a**
**background of closure.**
**However, we have now switched the**
**Annual Plant Sale to an on-line ordering**
**& delivery basis, as opposed to a**
**physical sale on the premises, which**
**followed the Govt guidelines and will**
**continue to be used going forward.**
**This process has now generated**
**increased income in 2020/21.**| |Investment performance
against objectives|Para 1.41|**We do not have a wider investment**
**policy but retain a Deposit Account,**
**although interest rates for this remain**
**minimal at the current time.**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The current financial position of the**
**Group is stable, with an increase in**
**fundraising from the Annual Plant Sale**
**providing additional funds.**
**In addition, the local Govt grants made**
**available through the COVID crisis have**
**been retained within the Accounts.**
**This extra-ordinary income has moved**
**the Group’s requirement to provide**
**financial returns from the basic on-line**
**questionnaire to the completion of the**
**increased reporting schedules.**
**It is expected that with the return to**
**normal activities in 2021/2022 that the**
**levels of income and expenditure will**
**return to pre-COVID levels.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**A Deposit Account is held and has been**
**used to support extra-ordinary costs in**
**the past, e.g. the purchase of a minibus**
**approx. 10 years ago and to support any**
**periods in which income has not**
**matched expenditure.**| |Amount of reserves held|Para 1.22|**The current Deposit Account is £2.2k.**
**However, a decision will be made by the**
**Group’s Executive Committee as to**
**whether some of the Grant monies**
**should be placed within this account in**
**2022/23.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**It is the intention of the Group’s**
**Leadership to promote the Group, its**
**activities and the benefits it can provide**
**within the community from which it**
**draws its membership to ensure that it**
**remains a going concern.**
**Membership levels are steady and we**
**are proactive in maintaining and**
**increasing these on a year-by-year**
**basis.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The main source of funds/fundraising is**
**the Group’s Annual Plant Sale, in which**
**we buy bedding plants from a local**
**grower and sell these on to the general**
**public at a small premium. The prices**
**are comparable with other sellers and**
**we have a good client base which has**
**expanded in recent years. We now have**
**switched to, primarily, a delivery service**
**rather than a physical on-site sale and**
**this has seen an increase in sales in the**
**past two years.**| |---|---|---| |||**Additional fundraising was sponsorship**
**of members in the local 10k run.**
**However, due to COVID we could not**
**undertake this in 2020 and 2021.**
**Local businesses have also undertaken**
**Quiz Nights to support the Group in**
**2021.**
**Our Sections raise funds through**
**member’s subscriptions. However, with**
**the suspension of meetings from March**
**2020 to Q3 2021 there was no income**
**from this during that period of time.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Group is effectively investing in its**
**membership and whilst we can provide**
**a fulfilling environment we will continue**
**to succeed.**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risk for any organisation**
**within the Scouting Movement is**
**falling/no membership. Whilst we**
**continue to successfully promote the**
**Group, retain and increase membership**
**and provide the fulfilling environment**
**that we currently do then we foresee a**
**favourable future for a Group founded in**
**1908.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The governing document it as**
**Conveyance dated 29th September 1960**
**and is based upon the Trusts of the Boy**
**Scout Association Trust Deed 1955.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Group has an executive**
**membership to support Scouting**
**activities led by the Group Scout Leader**
**and specific roles to support the overall**
**running of the Group e.g. Chair,**
**Secretary, Treasurer etc.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The selection of any officer is by**
**nomination, proposal, co-opting and**
**then finalisation by vote at an AGM.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**The Group’s executive membership all**
**have a Scouting background, many**
**starting within the movement as young**
**people, themselves.**
**The other roles within the Group have**
**been filled with people holding the**
**skillset for those types of roles.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Group has an executive**
**membership to support Scouting**
**activities led by the Group Scout Leader**
**and specific roles to support the overall**
**running of the Group e.g. Chair,**
**Secretary, Treasurer etc.**| |Relationship with any
related parties|Para 1.51|**We are a member of the Derby South**
**District Scout Council and maintain**
**contact with other Scouting Groups**
**within the City.**| |Other||| ## **Reference and Administrative details** |Charity name|4thDerby Derwent Scout Group| |---|---| |Other name the charity uses|| |Registered charity number|520621| |Charity’s principal address|Derwent Hall
Coleridge Street
Derby DE23 7JX
Please Note: The above address does not have a mail box.| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Keith Hesketh|Chair|2020/2021|Derby South District Scout
Council| ||Karen Hesketh|Group Scout Leader|2020/2021|Derby South District Scout
Council| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** Declarations The trustees declare that they have approved the trusteeg report above. Signed on behalf of the charity trustees Signature(s) Full namels) Position (eg Secretary. Chair. etc) 47LrF sc￿ur Date /4103/2Z Section B Statement of assets and liabilities at.the end. of the period Unrestricted fund5 lo fftar8St£ R&FtriGtsd funds to r*aFest£ Endowment fvnd5 Catsggrio$ Detal to neaTe5t£ B1 Cash funds 2213 Total cash funds 28.903 Unrestrlcted fund5 to nearest£ Endowmgrit funds to neBrest£ funds to neaTest£ Detsils B2 Other monetary assets FurKltowhich asset belo Costlopuonall CurrÈntvalu8 on41 tletail$ Fund to*thich a5setbelon Curr•ntvalue orta Details Costloptlonal) 84 Assets retained for the charlty's own use M1th5 AThount duÈ nal When dlr ional DÈtall$ rdates B5 Liabilities Signed by one orlwo Iwu518es oft behalf of au the t￿stee8 Dale of rDv81 Signatwe Print Name MJ. 14Egrf&T14 /¥/05 2Z CCXX R2 8CCDUtts ISS) CHARITY COMMISSION FOR ENGLAND AND WALES 5?nhz'. Receipts and payments accounts CC16a Forthe perfod Irom To 31103rd021 Section.A.Receipts and payments.. Unrestricte funds Restricled funds EnrAowrnent fund$ Total funds Lasty•ar tothe ro8re8t£ to the nBHfoSt£ A1 Recelpts Hire Df Builthr Donats"orbS FUnd{ar￿ng Annu81 Pl8nt Oittarl8.g. Costco) Cap&laliDn tncome from ScuulingAcbvEbèS COVID &ant In*1 on neW￿LA(xx￿I Sub total(Gross inGome for sso 30 17x9 17,$99 67 1.160 63 21.003 71 1.160 63 21.￿3 AR) 40,133 40.133 4Y77 A2 Asset and investrn¢nt sal* (see table). Sub total 40.133 40,133 15,77T ments Sltema￿n>Le 1.442 1.594 46 9,119 2,614 11D 1,160 704 2JOY 578 7296 RenYR* Annual PlantSal8 MirièA Certer21 Capilation Scouu AthvTttes 9.119 1614 110 187 Sub totsl 1Q085 IB,OBS 15.698 A4 Assgt and investment ur¢hases. see table> Sub totsl 16,085 16.OBS 15,698 Net of recelpts/fpaymentsJ AS Transfe￿ between funds A6 Cash fvnds lastyear end Cash funds this year end 24,048 24,048 79 4855 28.903 855 28.903 4.759 4,838 CCXX R1 ar￿UnIS ISSI Sean Wright 4th Derby Derwent Scout Group 9 French St Derby. DE23 6PN 13th March 2022. Dear Sean Re .' Review of the Accounts of the 4th Derby Derwent Scout Group- Year 2020121 I have undertaken a full review of the Receipts & Payments Accounts for the Group for the year ending March 31st 2021. The Accounts have been maintained on an Ex￿1 Spreadsheet and are fully supported by documentation that includes, bank statements. receipts arKI other supporting documentation that reflect both the income re￿iVed by the Group and their expenditure. All expenditure is receipted and those re￿Ipts correspond with the paymenls stated for the financial year, being £16085. Income is supported by relevant documentation, wheTe available, and the majority of the Group's income for 2020121 is now made directy into their bank account via bank transfer. In comparison with previous years. the ststed income of £40133, would see an increase of around £25k, However. the inclusion of the COVID Grants provided by Derby City Council are an extra-ordinary item and are reflected as such in supporting reports and, additionally, the switch to an on-line payments for the Annual Plant Sale has meant that furKls for 202112022 were received in late March 2021 at a value of £3193. Should thts be continued in the future, it will be necessary to defer such income to give a truer year-on-year Gompari50n. I have also noted that the Income & Expenditure for Scouting Activities in 2020121 has been redU￿d as the Sections have been unable to meet during this financial year due to COVID regulations and that this will change in 202112022 as meeting re-commenced in June 2021. Therefore, l am happy to stale that the Accounts submilted for inspection provide a True and Fair representation of the Receipts and Payments for the Group in 2020r2021. Yo rs sincerely Ma Director, The 0'DW￿er GrouplDrinking Consultsnts Ltd. 63 Blenheim Drive. Allestree. Derby. DE22 2LS.