2023-03-31-accounts

ANNUAL GENERAL MEETING

Tuesday 12[th] September 2023 at 2.30 pm

CHAIR ANNUAL REPORT 2022-2023

Finances

It has been a demanding year financially. Income from hire, our main source of income is £3,438 down. (2021/22 £35,000). Most running costs have increased around 15% but we have locked into yearly agreements to hold back several rises.

Suzanne & Julie were able to access Warm Space grants covering our winter fuel costs.

Site staffing has been satisfactory although weekend bookings rely very much on the trustee’s help for opening and closing the site.

Projects.

Grants were obtained to upgrade a previously leased building back for community use. Extra work and increased costs of materials will delay completion.

This has led to tighter financial controls to be implemented. Anticipated completion, Autumn 2023.

A replacement fence around the recreation/sports field provided safety and security for the public, also enhancing the look of the area.

Volunteers

The trustees wish to thank our volunteers for their significant contribution towards helping in running this well-used facility.

We still need to increase the number of regular volunteers who it is hoped, will eventually play a key part in running the site for users.

Our 5-year sustainability plan is slightly behind schedule due to the volatile cost of living increases.

Report by Kevin Bates on behalf of the chair, John King

Hillstown Miners Welfare Trust

1/4/22-31/3/23 1/4/21-31/3/22

1/4/22-31/3/23 1/4/21-31/3/22

PROFIT AND LOSS

INCOME

EXPENDITURE

Bank Interest Room & Facilities Hire Grants received (restricted) Arnold Clarke BCVS Bolsover DC Business Support Bolsover DC Restart BVCS Small Grants Scheme Derbyshire CC- Joan Dixon Derbyshire County Council Duke of Devonshire DVA Cost of Living DVA HW Grant ESC Lottery Sports England Football Foundation Fence Foundation Derbyshire Foundation Derbyshire (Freemasons) Groundwork (Tesco) Grant Local Giving Grant National Grid Grant National Lottery Community Fund National Lottery Local Connections Sports England Mens Fitness The Blakemore Foundation Misc Total Net (Loss)/Profit BALANCE SHEET Retained income b/f Net loss/ (profit) Retained income c/f Cash at bank Petty cash Uncleared cheque Deposits held Total

17 9 Cleaning Supplies 710 465 30,781 34,219 Electricity (Garden Room) 341 0 Electricity (Pavillion) 132 847 Electricity (Village Hall) 1,346 1,030 0 1,000 Equipment 1,105 20,195 0 1,000 Gas (Pavillion) 0 127 450 2,667 Gas (Village Hall) 1,317 4,112 0 16,000 Gifts 50 0 0 2,600 Grant Spending 74,684 49,116 0 1,000 Grass cutting 1,154 1,174 1,600 300 Green Maintenance 0 803 8,000 0 Insurance 5,117 3,715 864 0 Payroll costs 0 324 200 0 Phone/Broadband 422 416 0 3,322 Planning 293 0 17,464 0 PRS for music 0 819 0 2,000 Rates 443 226 0 8,240 Repairs & Maintenance 17,014 8,803 1,000 0 Salaries 4,528 7,060 500 500 Stationery 255 125 7,375 0 Subscriptions/ Memberships 1,241 0 40,480 40,480 Travel 82 0 2,325 Waste collection 1,548 1,465 1,850 0 Water 1,075 1,026 250 0 Website 58 0 Window Cleaner 480 0 1,197 1,585 Misc 3,523 6,590 112,028 117,248 116,917 108,438 -4,890 8,810 At 31/3/23 At 31/3/22 78,547 69,738 -4,890 8,810 73,657 78,547 73,742 78,900 16 16 0 -368 -100 73,657 78,547

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••+ Section A Independent Examiner'5 Report Report to the trusttssl members of Hillstown Miners Weware trust On accounts for the year ended 31* March 2023 Charity no (rfany) 520546 Set out on pag95 I report lo the trustees on ry examination of the accounts of the above charity {Yhe Trusfi for the year ended Responsibllltles and As the charity trustees of the TnJsL you are responsible for the preparation basi5 of report of the accounts in accordance with the wuirements of the Charities Act 2011 llhe Acr). I report in respect of my examination of the Trust's accounts carried out under sect¥)n 145 of the 2011 Act and in carrying out my examination, I have followed the appluble Directions given by the Charity Commission under section 145(5){b} of the Act I have ￿Mpleted my examinakn"on. I confirn that no material matters have come to my attention (other than that disclosed below"} in connection with the examination whith gives me cause to believe that in. any material ièspecL accounting re￿rdS were not kept In accordance with section 130 of the Act or the aecounts do not accord wtth the accwnting records Independent examiner's statement I have r¥) concems and have come &ross no other matters in wnneclion 7Mth the examin2lion to which attention sh￿Id be drawn in order lo enable a proper understanding of the acc))unts to be reoched. . Please delete the words in the brnckets rfthey do not apply. Slgned: Ir Nam•: Relevant protsssional quallftcatlon(sl or body (rf any): Address: 173 rt,'11 tsiv f4J IER October 2018

Section B Disclosure Only ￿Mplete if the examiner needs to highlight matters of concern {see CC32. Independent eXaM￿allOn of charity accthjnts: directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to dlscloso. JornL IER October 2018