## **ANNUAL GENERAL MEETING** 

## **Tuesday 12[th] September 2023 at 2.30 pm** 

## **CHAIR ANNUAL REPORT** 2022-2023 

## **Finances** 

It has been a demanding year financially. Income from hire, our main source of income is £3,438 down. (2021/22  £35,000). Most running costs have increased around 15% but we have locked into yearly agreements to hold back several rises. 

Suzanne & Julie were able to access Warm Space grants covering our winter fuel costs. 

Site staffing has been satisfactory although weekend bookings rely very much on the trustee’s help for opening and closing the site. 

**Projects.** 

Grants were obtained to upgrade a previously leased building back for community use.  Extra work and increased costs of materials will delay completion. 

This has led to tighter financial controls to be implemented. Anticipated completion, Autumn 2023. 

A replacement fence around the recreation/sports field provided safety and security for the public, also enhancing the look of the area. 

## **Volunteers** 

The trustees wish to thank our volunteers for their significant contribution towards helping in running this well-used facility. 

We still need to increase the number of regular volunteers who it is hoped, will eventually play a key part in running the site for users. 

Our 5-year sustainability plan is slightly behind schedule due to the volatile cost of living increases. 

Report by Kevin Bates on behalf of the chair, John King 



**Hillstown Miners Welfare Trust** 

## **1/4/22-31/3/23 1/4/21-31/3/22** 

## **1/4/22-31/3/23 1/4/21-31/3/22** 

## **PROFIT AND LOSS** 

## **INCOME** 

## **EXPENDITURE** 

|Bank Interest<br>Room & Facilities Hire<br>Grants received (restricted)<br>Arnold Clarke<br>BCVS<br>Bolsover DC Business Support<br>Bolsover DC Restart<br>BVCS Small Grants Scheme<br>Derbyshire CC- Joan Dixon<br>Derbyshire County Council<br>Duke of Devonshire<br>DVA Cost of Living<br>DVA HW Grant<br>ESC Lottery Sports England<br>Football Foundation Fence<br>Foundation Derbyshire<br>Foundation Derbyshire (Freemasons)<br>Groundwork (Tesco) Grant<br>Local Giving Grant<br>National Grid Grant<br>National Lottery Community Fund<br>National Lottery Local Connections<br>Sports England Mens Fitness<br>The Blakemore Foundation<br>Misc<br>Total<br>Net (Loss)/Profit<br>**BALANCE SHEET**<br>Retained income b/f<br>Net loss/ (profit)<br>Retained income c/f<br>Cash at bank<br>Petty cash<br>Uncleared cheque<br>Deposits held<br>Total|17<br>9<br>Cleaning Supplies<br>710<br>465<br>30,781<br>34,219<br>Electricity (Garden Room)<br>341<br>0<br>Electricity (Pavillion)<br>132<br>847<br>Electricity (Village Hall)<br>1,346<br>1,030<br>0<br>1,000<br>Equipment<br>1,105<br>20,195<br>0<br>1,000<br>Gas (Pavillion)<br>0<br>127<br>450<br>2,667<br>Gas (Village Hall)<br>1,317<br>4,112<br>0<br>16,000<br>Gifts<br>50<br>0<br>0<br>2,600<br>Grant Spending<br>74,684<br>49,116<br>0<br>1,000<br>Grass cutting<br>1,154<br>1,174<br>1,600<br>300<br>Green Maintenance<br>0<br>803<br>8,000<br>0<br>Insurance<br>5,117<br>3,715<br>864<br>0<br>Payroll costs<br>0<br>324<br>200<br>0<br>Phone/Broadband<br>422<br>416<br>0<br>3,322<br>Planning<br>293<br>0<br>17,464<br>0<br>PRS for music<br>0<br>819<br>0<br>2,000<br>Rates<br>443<br>226<br>0<br>8,240<br>Repairs & Maintenance<br>17,014<br>8,803<br>1,000<br>0<br>Salaries<br>4,528<br>7,060<br>500<br>500<br>Stationery<br>255<br>125<br>7,375<br>0<br>Subscriptions/ Memberships<br>1,241<br>0<br>40,480<br>40,480<br>Travel<br>82<br>0<br>2,325<br>Waste collection<br>1,548<br>1,465<br>1,850<br>0<br>Water<br>1,075<br>1,026<br>250<br>0<br>Website<br>58<br>0<br>Window Cleaner<br>480<br>0<br>1,197<br>1,585<br>Misc<br>3,523<br>6,590<br>**112,028**<br>**117,248**<br>**116,917**<br>**108,438**<br>**-4,890**<br>**8,810**<br>At 31/3/23<br>At 31/3/22<br>78,547<br>69,738<br>-4,890<br>8,810<br>**73,657**<br>**78,547**<br>73,742<br>78,900<br>16<br>16<br>0<br>-368<br>-100<br>**73,657**<br>**78,547**|
|---|---|





CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
••+
Section A
Independent Examiner'5 Report
Report to the trusttssl
members of
Hillstown Miners Weware trust
On accounts for the year
ended
31* March 2023
Charity no
(rfany)
520546
Set out on pag95
I report lo the trustees on ry examination of the accounts of the above
charity {Yhe Trusfi for the year ended
Responsibllltles and As the charity trustees of the TnJsL you are responsible for the preparation
basi5 of report of the accounts in accordance with the wuirements of the Charities Act
2011 llhe Acr).
I report in respect of my examination of the Trust's accounts carried out
under sect¥)n 145 of the 2011 Act and in carrying out my examination, I
have followed the appluble Directions given by the Charity Commission
under section 145(5){b} of the Act
I have ￿Mpleted my examinakn"on. I confirn that no material matters have
come to my attention (other than that disclosed below"} in connection with
the examination whith gives me cause to believe that in. any material
ièspecL
accounting re￿rdS were not kept In accordance with section 130 of
the Act or
the aecounts do not accord wtth the accwnting records
Independent
examiner's statement
I have r¥) concems and have come &ross no other matters in wnneclion
7Mth the examin2lion to which attention sh￿Id be drawn in order lo enable a
proper understanding of the acc))unts to be reoched.
. Please delete the words in the brnckets rfthey do not apply.
Slgned:
Ir
Nam•:
Relevant protsssional
quallftcatlon(sl or body
(rf any):
Address:
173 rt,'11
tsiv f4J
IER
October 2018

Section B
Disclosure
Only ￿Mplete if the examiner needs to highlight matters of concern {see CC32.
Independent eXaM￿allOn of charity accthjnts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wlshes to
dlscloso.
JornL
IER
October 2018