Trustees’ Annual Report for the period
From 01 April 2021 To 31 March 2022
Charity name: Hillstown Miners Welfare Trust
Charity registration number: 520546
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision of recreational facilities for the benefit of the inhabitants (and in particular, but not exclusively, such of the said inhabitants as are members of the mining community) of the area of benefit without distinction of political, religious or other opinions with the object of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the period from April 2021 through to the end of March 2022 the activities of the hall were severely disrupted by Covid19. The hall observed all the relevant safety associated with the pandemic. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| SORP reference | ||
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are grateful for the many hours volunteers have contributed to keep our hall viable for the community. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity’s main achievements have been to keep the Village Hall viable and, when permitted, open to the public whilst remaining in compliance. Although rental income was reduced due to Covid-19, later in the year the charity was eligible for a number of support grants, encouraging regular groups to return to the hall. We were successful in funding a free community café to help people overcome the imposed isolation due to Covid. Our Environment policy has been a useful guide to help reduce our carbon footprint and is contributing to a sustainable future. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | A grant recently obtained to update the poor fitted windows and replace the lighting to LED should cut the power usage by around 30% |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Most of the income generated is applied to the upkeep and running costs of the Village Hall and sports facilities. Grants are sought for any major projects/improvements. The charity is in a reasonable financial position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | £65,000 is held in reserve at all times. |
| Amount of reserves held | Para 1.22 | £65,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
Principal source of funding is from room hire and hire of the recreation/sports field. The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted Rising costs of utilities and maintaining the site, and keeping hire costs affordable. A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed/reappointed every one to four years at the Annual General Meeting held in August/September. |
Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Hillstown Miners Welfare Trust |
|---|---|
| Other name the charity uses | 520546 |
| Registered charity number | |
| Charity’s principal address | Willow Grange Main Street Scarcliffe Chesterfield S44 6TD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| John King | Chair | |||
| Kevin Bates | Secretary | |||
| Alison James | Treasurer | |||
| Martin Wilkinson | ||||
| Peter Coombs | ||||
| Brian Johnston | 25thOctober 2021 | |||
| Carole Berry | 31stJanuary2022 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
J F King | |
|---|---|---|
| JOHN FRANKLYN KING | ||
CHAIR |
||
| 26 October 2022 | ||
| 26 October 2022 |
Hillstown Miners Welfare Trust
1st April 2021 - 31st March 2022
| INCOME | EXPENDITURE | Balance b/fwd 31.03.21 | £69,737.59 | ||
|---|---|---|---|---|---|
| Bank Interest | £9.48 | Insurance | £3,715.09 | Income | £117,247.97 |
| Room & Facilities Hire | £34,219.14 | Gas (Bowling) | £126.70 | Expenditure | £108,438.42 |
| Electricity (Bowling) | £847.31 | Balance c/fwd | £78,547.14 | ||
| Grants (Restricted) | Gas (Village Hall) | £4,111.50 | |||
| Bolsover DC Business Support | £2,667.00 | Electricity (Village Hall) | £1,029.71 | ||
| Bolsover DC Restart | £16,000.00 | Water | £1,026.36 | ||
| National Lottery Community Fund | £40,480.00 | Rates | £226.07 | ||
| Foundation Derbyshire | £2,000.00 | Cleaning Supplies | £464.70 | Cash at bank as at 31.03.22 | £78,899.84 |
| BCVS Small Grants Scheme | £2,600.00 | Green Maintenance | £803.03 | Petty Cash as at 31.03.22 | £15.74 |
| Arnold Clarke | £1,000.00 | Equipment | £20,195.14 | Uncleared cheque | £368.44 |
| Local Giving Magic Little Grants | £500.00 | Stationery | £125.31 | £78,547.14 | |
| BCVS | £1,000.00 | Maintenance | £8,802.77 | ||
| Derbyshire County Council | £300.00 | Grass cutting | £1,173.60 | ||
| Derbyshire CC - Joan Dixon | £1,000.00 | PRS for music | £819.20 | ||
| National Lottery Local Connections | £2,325.00 | Grant Spending | £49,116.34 | ||
| ESC Lottery Sports England | £3,322.00 | Phone/Broadband | £416.44 | ||
| Foundation Derbyshire (Freemasons) | £8,240.00 | Waste collection | £1,465.16 | ||
| Misc | £1,585.35 | Salaries | £7,060.21 | ||
| Payroll costs | £324.00 | ||||
| Misc | £6,589.78 | ||||
| Total | £117,247.97 | £108,438.42 | |||
| Net Profit/Loss | £8,809.55 |
CHARITY COMMISSION accounts Secton A Independeni Examiner s Report 31 2022 (Ilry seLTh 145(5Xb) •ry): Oct 2018
Sec:.;cn S 'SCIttSiire IER Oct 2018