## **Trustees’ Annual Report for the period** **From 01 April 2021 To 31 March 2022** ## **Charity name: Hillstown Miners Welfare Trust** ## **Charity registration number: 520546** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision of recreational facilities for the
benefit of the inhabitants (and in particular,
but not exclusively, such of the said
inhabitants as are members of the mining
community) of the area of benefit without
distinction of political, religious or other
opinions with the object of improving the
conditions of life for the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|During the period from April 2021 through to
the end of March 2022 the activities of the
hall were severely disrupted by Covid19.
The hall observed all the relevant safety
associated with the pandemic.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We are grateful for the many hours
volunteers have contributed to keep our hall
viable for the community.| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity’s main achievements have been
to keep the Village Hall viable and, when
permitted, open to the public whilst
remaining in compliance. Although rental
income was reduced due to Covid-19, later
in the year the charity was eligible for a
number of support grants, encouraging
regular groups to return to the hall.
We were successful in funding a free
community café to help people overcome the
imposed isolation due to Covid.
Our Environment policy has been a useful
guide to help reduce our carbon footprint
and is contributing to a sustainable future.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|A grant recently obtained to update the poor
fitted windows and replace the lighting to
LED should cut the power usage by around
30%| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Most of the income generated is applied to
the upkeep and running costs of the Village
Hall and sports facilities. Grants are sought
for any major projects/improvements. The
charity is in a reasonable financial position.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|£65,000 is held in reserve at all times.| |Amount of reserves held|Para 1.22|£65,000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: Principal source of funding is from room hire and hire of the recreation/sports field. The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted Rising costs of utilities and maintaining the site, and keeping hire costs affordable. A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed/reappointed every
one to four years at the Annual General
Meeting held in August/September.| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Hillstown Miners Welfare Trust| |---|---| |Other name the charity uses|520546| |Registered charity number|| |Charity’s principal address|Willow Grange
Main Street
Scarcliffe
Chesterfield
S44 6TD| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||John King|Chair||| ||Kevin Bates|Secretary||| ||Alison James|Treasurer||| ||Martin Wilkinson|||| ||Peter Coombs|||| ||Brian Johnston||25thOctober 2021|| ||Carole Berry||31stJanuary2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|_J F King_|| |---|---|---| ||JOHN FRANKLYN KING|| ||
CHAIR|| ||26 October 2022|| ||26 October 2022|| **Hillstown Miners Welfare Trust** 1st April 2021 - 31st March 2022 |**INCOME**||**EXPENDITURE**||Balance b/fwd 31.03.21|£69,737.59| |---|---|---|---|---|---| |Bank Interest|£9.48|Insurance|£3,715.09|Income|£117,247.97| |Room & Facilities Hire|£34,219.14|Gas (Bowling)|£126.70|Expenditure|£108,438.42| |||Electricity (Bowling)|£847.31|Balance c/fwd|**£78,547.14**| |Grants (Restricted)||Gas (Village Hall)|£4,111.50||| |Bolsover DC Business Support|£2,667.00|Electricity (Village Hall)|£1,029.71||| |Bolsover DC Restart|£16,000.00|Water|£1,026.36||| |National Lottery Community Fund|£40,480.00|Rates|£226.07||| |Foundation Derbyshire|£2,000.00|Cleaning Supplies|£464.70|Cash at bank as at 31.03.22|£78,899.84| |BCVS Small Grants Scheme|£2,600.00|Green Maintenance|£803.03|Petty Cash as at 31.03.22|£15.74| |Arnold Clarke|£1,000.00|Equipment|£20,195.14|Uncleared cheque|£368.44| |Local Giving Magic Little Grants|£500.00|Stationery|£125.31||**£78,547.14**| |BCVS|£1,000.00|Maintenance|£8,802.77||| |Derbyshire County Council|£300.00|Grass cutting|£1,173.60||| |Derbyshire CC - Joan Dixon|£1,000.00|PRS for music|£819.20||| |National Lottery Local Connections|£2,325.00|Grant Spending|£49,116.34||| |ESC Lottery Sports England|£3,322.00|Phone/Broadband|£416.44||| |Foundation Derbyshire (Freemasons)|£8,240.00|Waste collection|£1,465.16||| |Misc|£1,585.35|Salaries|£7,060.21||| |||Payroll costs|£324.00||| |||Misc|£6,589.78||| |Total|**£117,247.97**||**£108,438.42**||| |Net Profit/Loss|£8,809.55||||| CHARITY COMMISSION accounts Sect￿on A Independeni Examiner s Report 31* 2022 (Ilry seL*Th 145(5Xb) •ry): Oct 2018 Sec:.;cn S 'SCIttSiire IER Oct 2018